simple application letter for employment in ghana

How to write an application letter in Ghana (Sample Template)

Job application letter template. Are you ready to apply for a job in Ghana? Not sure what to write in your letter of application? It can be much easier to start your letter with a template than to create a letter from scratch. A template will show you all the information you need to include, and will provide the appropriate format for a job application letter.

Table of Contents

Template to Use When Writing a Job Application Letter

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Do keep in mind that the job posting may list the required information as part of the application process. If it does, follow the employer’s guidelines for what to send or upload when you apply.

The following application letter template lists the information you must include in the letter you submit with your resume when applying for a job. Use this application template as a guideline to create customized letters to send to employers with your resume.

Application Letter Template

Contact Information The first section of your letter should include information on how the employer can contact you. If you have contact information for the employer, include that. Otherwise, just list your information.

Your Personal Information FirstName LastName Street Address City, State, Zip Code Phone Number Email Address

Employer Contact Information Name Title Company Address City, State, Zip Code

Salutation Here is information on appropriate salutations for a cover letter.

It is the most common salutation:

Dear Mr./Ms. Last Name or Dear Hiring Manager:

Application Letter Content Your application letter will the employer know what position you are applying for, why the employer should select you for an interview, and how you will follow up.

First Paragraph: The first paragraph of your job application letter should include information on why you are writing.

Mention the job you are applying for and where you found the position. If you have a contact at the company, mention the person’s name and your connection here.

Middle Paragraphs: The next section of your cover letter should describe what you have to offer the company. Make strong connections between your abilities and the requirements listed in the job posting. Mention specifically how your skills and experience match the job. Expand on the information in your resume, don’t just repeat it. Try to support each statement you make with a piece of evidence. Use several shorter paragraphs or bullets rather than one large block of text, which can be difficult to read and absorb quickly.

Final Paragraph: Conclude your application letter by thanking the employer for considering you for the position. Include information on how you will follow up. State that you will do so and indicate when (one week’s time is typical). You may want to reduce the time between sending out your resume and following up if you fax or email it.

Complimentary Close:

Your full name is typed out

Modifications If You’re Emailing an Application Letter

If you are emailing an application letter, instead of sending a hard copy, you will need to make a few minor tweaks to the template above.

First, make sure to include an email subject line that is direct and informative. Typically, the subject includes your name and the job title you are applying for. For example Sherry Chao — Marketing Associate

Skip including your personal information (address, contact information), the date, and the employer’s contact information. Begin your email with the salutation. The body of the email — why you’re writing, what you have to offer the company, and how you will follow up — will be precisely the same as in the template above.

At the end of the letter, include a complimentary close, and then type out your full name on the line below. As well, you can include an email signature with your contact information and a link to your LinkedIn or Twitter account. Here is information on how to set up your email signature.

Check out our previous post here .

How to write an application letter for employment in Ghana

An application letter for employment is also known as a cover letter, motivation letter, or letter of introduction. The cover letter, among other things, provides the human resource manager with a clear impression about an applicant the company is yet to meet physically. For this reason, it is essential to present a captivating and award-winning cover letter.

Some people argue that writing a cover letter might not be necessary when applying for a job , but potential employers and hiring managers appreciate it. Highlighting your skills and achievements is like a secret ingredient to writing the best application letter for a job vacancy.

What is a job application letter?

The letter is a document written to an employer or hiring manager expressing interest in an open position. It shows your skills and why you are the most suitable applicant. Within this letter, showcase your familiarity with the company and your goals for the company when you are employed, among other things.

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How do I write an application letter for employment

Remember to attach the cover letter to your resume, for it can influence your chance of being considered for an interview. So, before you commence, these vital points on how to write an application letter for employment in Ghana are worth noting:

1. Prepare yourself psychologically

If you have always wondered, "how do I write an application letter for a job?" First, prepare yourself psychologically before penning down your letter. Writing an attractive letter needs a calm mind, good research about the job you seek , and detailed knowledge about the hiring company.

2. Write a new cover letter for each job

It is easier and faster to use what you wrote for your last application, change a few details like the company's name, and send it off. However, creating a custom letter for each position you apply for is the best option. Employers want to see your excitement for their companies and available jobs .

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3. Use the format of a business letter

A traditional company appreciates the three-to-five-paragraph format, while a creative or startup company might go for other structures. However, stick to the traditional design if you cannot tell the hiring manager's preferred format. Also, ensure all the relevant details are included in the letter.

4. Sell your skills to make the letter attractive and persuasive

Tell the hiring manager how you will help the business or company. Explain how your career moved from the bottom to the current position you are holding.

Point out specific circumstances you demonstrated abilities or skills vital for the job you are applying for. More so, list those skills highlighted in the job advertisement , and do not include what is on your CV.

5. Avoid common, exaggerated, and absurd phrases

Secondly, never use phrases like, " My name is...." and "I am applying for the position as... " The company already knows this, and you'll sound inexperienced. Therefore, please do not get too sappy and keep it short.

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6. Utilize keywords

Get the keywords from the job description and use them in your letter. Then, creatively use these words in your letter to get the hiring manager's attention. It will also go a long way to show the employer that you are a good fit for the company.

7. Write short and attractive paragraphs

Wordy paragraphs are not encouraged when writing. Instead, discuss whatever you have to say using simple terms. Do not beat about the bush, and ensure your sentences are not confusing.

More so, consider what information you want to include, keeping in mind that space is limited and there are other suitable applicants. Therefore, the hiring manager might be tempted to skip some long letters.

8. Conclude properly

Conclude your letter by thanking the hiring manager and ending with a statement like, "I look forward to hearing from you at your earliest convenience." Then, sign off by using, "Yours faithfully." After you sign off, consider including a signature, and write your full name on the last line.

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9. Proofread before sending it

Employers will most likely do away with a letter ridden with errors. It is, therefore, wise for you to proofread your letter. If you have friends around, you can also ask them to read it through to help you eliminate all the errors.

How to write a formal letter for a job vacancy: What to include in each section

Potential employers and hiring managers always have some expectations when hiring. It is, therefore, wise for you to send a letter that meets these expectations. So, how do I write a short application letter? Well, the best way to follow a guide.

A letter becomes an effective communication tool when it has logically-arranged sections. Going back to how to write application letter for a job employment, ensure that you include the following partitions:

1. Your address and contact details.

A letter of application needs to start with your contact, including your address, phone number, and email. The date should come next. If you plan to send an email instead, put your contact information after your signature at the bottom of the letter.

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2. The company's address

After giving your information, you need to provide the company's information, including the company's name and address. Therefore, skip a line before penning down this information.

3. Salutation

To write a simple application letter for a job vacancy, adequately address the person you are writing to. Salutation is a polite way of exchanging pleasantries with your employer. Begin with Dear sir/madam followed by their name.

Avoid writing "To whom it may concern," if you do not have the hiring manager's name. Instead, a simple "Dear Department Hiring manager" will do.

4. Body of the letter

The body should be broken down into the following parts:

Paragraph 1 : Discuss the position you are applying for and how you knew about it.
Paragraph 2 & 3 : Write creative facts about the information you've collected on the employer and how you will meet their needs. Usually, this should take a paragraph, but you can stretch it to the second paragraph.
Last paragraph : Finish strong and give a follow-up detail. For instance .
Complimentary close : Sign off with a polite ending, e.g., Sincerely.
Signature : Sign at the end of the letter.

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How to write an application letter for employment in Ghana

Application letter for employment sample

Assuming you are eyeing the position of a sales manager, download and modify an application for an employment letter template online that suits your needs. Here are the examples:

Peter Agyapong

Po Box 126,

21 Abelenkpe Road, Accra , Ghana,

+233 70 678 0573,

[email protected]

www.peteragyapong.com

Peter Agyapong (LinkedIn)

28th July 2021.

The Human Resource Department,

Sunrise Health Foods,

Po Box 189,

37 London street, Mpatado Road,

Takoradi, Ghana.

Dear Department Hiring manager,

RE: APPLICATION FOR SALES MANAGER POSITION

I was excited to find your company's Sales Manager advisement in the Trust newspapers because my experience matches the job description highlighted in the advert.

As the current Assistant Sales Manager of The Food Corner Ltd in Accra, I have three years of experience recruiting, training, and developing sales teams. Additionally, I have generated at least $835,250 sales per year for the past two years.

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Sunrise Health Foods company is currently expanding into untapped markets within the country. Since I understand how to build lasting customer relations, meet the sales quotas, and maintain the company's reputation, my vision is to combine my diverse experience and knowledge to make a positive contribution to your company's objectives.

I am confident that I will do well at Sunrise Health Foods company. Thank you for your time. I look forward to hearing from you at your earliest convenience because I sincerely hope to discuss my application further through an interview.

Yours sincerely,

(Signature)

Dear [Employer],

I am writing to express my strong interest in the [Position] role advertised on [Job Board/Company Website/etc.]. As a [Your Profession/Field] with [Number of Years] years of experience in [Specific Skills/Expertise], I believe that my qualifications and skills make me a strong candidate for this position.

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In my current role at [Current Company/Organization], I have gained valuable experience in [Key Responsibilities/Projects]. I have a proven track record of [Achievement/Success] in [Specific Task/Goal]. I am confident that I can bring these skills and experiences to your organization and make a positive contribution to your team.

In addition to my technical skills, I also possess excellent communication skills, strong attention to detail, and the ability to work well under pressure. I am a quick learner and enjoy taking on new challenges. I am also a team player who is committed to collaborating with colleagues to achieve shared goals.

I am excited about the opportunity to join your team and contribute to your organization's success. I believe that my skills, experience, and enthusiasm make me a strong candidate for this position. Thank you for considering my application. I look forward to the opportunity to further discuss my qualifications with you.

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[Your Name]

Getting employment is often effortless if you understand the rudiments of writing an application letter for employment. Hopefully, you will not find it challenging anymore after reading the processes discussed above.

READ ALSO: How to write an application for admission to school

Yen.com.gh also discussed how to write an application for admission to a school and everything you should include in the letter.

Do you know that before you are admitted into your dream school, you may need to write an application letter?

Source: YEN.com.gh

Chris Ndetei (Lifestyle writer) Christopher Ndetei is a junior reporter writer who joined the Yen team in May 2021. He graduated from the Machakos Technical College in 2009 with a diploma in ICT. Chris has over two years of experience in content creation and more than ten working in the hospitality industry. He covers lifestyle/entertainment, focusing on biographies, life hacks, gaming and guides. In 2023, Christopher finished the AFP course on Digital Investigation Techniques. You can reach him at [email protected]

Letter Templates & Example

Sample of Employment Letter in Ghana: Tips and Examples

Do you need a sample employment letter for your job search in Ghana? Look no further! We’ve got you covered. With the right employment letter, you can impress your potential employer and secure your dream job. We understand that crafting a professional employment letter can be daunting, especially if you’re new to the job market. But don’t worry, we’re here to help. In this article, we’ll provide you with a few sample employment letters for different job types that you can edit and use as you see fit. So sit back, relax, and let us guide you through the process of drafting an impressive employment letter that will get you noticed. Let’s get started!

The Best Structure for a Sample Employment Letter in Ghana

When an employee begins his or her tenure at a new job in Ghana, he or she may be required to provide an employment letter to their new employer. The employment letter serves as proof of employment and outlines the terms of employment. It is important to structure the letter in a way that is clear, concise, and professional. Here are some tips on how to structure a sample employment letter in Ghana.

The letter should begin with the company’s letterhead, including the company name, address, and contact information. This should be followed by the date the letter is being written and the employee’s full name and address. The letter should be addressed to the employee and should be formally written. The first paragraph of the letter should begin with a statement of employment, indicating the position the employee is being hired for and the date on which the employment will commence. It should also state whether or not the employment will be full-time or part-time.

The following paragraphs should outline the terms and conditions of employment. This should include information on wages or salary, job duties, hours of work, and other relevant aspects of the job. If the employee is entitled to any benefits, such as health insurance or paid time off, this information should be included in this section. It should also state any probationary period or the length of the contract if applicable.

The letter should end with a statement of appreciation, thanking the employee for choosing to work for the company. It should also contain the contact information of the employer or human resources department, in the event that the employee has any questions or concerns about the terms of employment.

Finally, the letter should be signed by the employer or a representative of the company, and the employee should sign and date the letter in acknowledgment of the terms of employment.

In conclusion, the best structure for a sample employment letter in Ghana should be clear, concise, and professional. It should include the company’s letterhead, a statement of employment, terms and conditions of employment, and end with a statement of appreciation and contact information. By following these guidelines, both employers and employees can ensure that the terms of employment are clearly outlined in a formal and professional manner.

Employment Letter Samples for Various Reasons

Sample employment letter for promotion.

Dear [Employee’s Name],

I am pleased to write this letter to recommend you for promotion in your current job position at [Company Name]. Your hard work, diligence and commitment to excellence have earned you this recognition.

As your supervisor, I have observed your exemplary performance and leadership skills which have played a significant role in the growth and success of our company. Your ability to lead and motivate a team of professionals to achieve set targets within a specified timeline is remarkable.

I am confident that with your proven track record, you will be an asset to the management team in your new position. You have demonstrated a high level of professionalism, dedication and strategic thinking which are essential qualities for a leader.

Please accept my heartfelt congratulations on your well-deserved promotion and I look forward to continue working with you.

[Your Name and Designation]

Employment Letter for Internship

Dear [Intern’s Name],

I am pleased to write this letter to recommend you for the internship programme at [Company Name]. Your educational background, skills and passion have caught my attention and I believe you have the potential to learn and contribute significantly to our company.

Your academic performance and relevant coursework indicate that you have the foundation for a successful career in this field. Your excellent communication skills, enthusiasm, and willingness to learn and take on new challenges have made you stand out among other applicants.

I believe that your passion for this field coupled with our company’s internship programme will provide you with the necessary knowledge and skills to succeed in your career.

Please accept my recommendation and I wish you the very best in your internship programme.

Employment Letter for Permanent Employment

I am pleased to recommend you for permanent employment at [Company Name]. Your hard work, dedication and excellent performance have made you an indispensable asset to our company.

During your probationary period, you have demonstrated a high level of professionalism, punctuality and willingness to learn and take on new challenges. You have shown the ability to work independently with minimal supervision and also as part of a team to achieve organisational goals and objectives.

Your strong work ethic and commitment to excellence have earned you recognition from your colleagues and superiors. You have shown the ability to deliver results even under pressure and within a tight timeline.

I strongly recommend you for permanent employment and wish you continued success in your career.

Employment Letter for Layoff

I regret to inform you that due to unforeseen circumstances and business challenges, we are forced to restructure our organisational operations which will result in layoff. This decision was not taken lightly and we understand the impact it will have on you and your family.

As part of the management team, I want to express my sincere appreciation for your hard work and dedication during your tenure with us. You have contributed significantly to the growth and success of this company and we will miss your presence and contributions.

Although this decision was beyond our control, please be assured that we will provide you with all necessary support and assistance during this period of transition. We will provide you with severance pay, benefits and any other assistance required.

Please accept our gratitude and all the best in your future endeavours.

Employment Letter for Performance Improvement

I am writing this letter to bring to your attention some areas where we feel that your performance needs improvement. In recent times, we have noticed that your work output has not been up to the desired standards.

We understand that everyone goes through challenging times, however, as a valued member of our team, we require your optimum performance. We would appreciate it if you could make improvements in the following areas [cite specific areas and examples if possible].

We recognise your expertise and experience which are critical to our business, and we believe that you can continue to contribute positively to our organisation by making necessary improvements in the cited areas.

Please let us know if you require any support or assistance in meeting these expectations. We are committed to working with you to improve your performance and contribute to your future success in our organisation.

Employment Letter for Contract Renewal

I am pleased to inform you that we have decided to renew your contract with us at [Company Name]. Your outstanding achievements and exemplary performance have earned you this recognition.

During your tenure with us, you have demonstrated the required skills, knowledge and commitment to our company’s goals and objectives. Your ability to work independently and as part of a team, coupled with your excellent communication skills and strong work ethics have made you a valuable asset to the company.

We have no doubt that your contributions will continue to be significant to the growth and success of the company. We look forward to a continued mutually beneficial relationship.

Please accept our congratulations and best wishes for the next phase of your career with us.

Employment Letter for Probation Extension

I am writing this letter to inform you that we have decided to extend your probationary period at [Company Name]. Although you have demonstrated positive progress, we believe that there is still room for improvement in certain areas.

During the initial probationary period, you have shown the willingness to learn and take on new challenges, however, we require that you demonstrate the level of proficiency and competency that is expected of you.

We recognise your passion, enthusiasm and talent, and are committed to providing you with all the necessary support and assistance to enable you to meet the required standards.

Please accept our decision and be assured of our commitment to your development and future success in our organisation.

Tips for Writing an Employment Letter in Ghana

If you are an employer in Ghana or you have been asked to provide an employment letter, there are some important tips to keep in mind. An employment letter is an official document that confirms the employment relationship between an employer and employee. It is a legal requirement in Ghana, and it is important that it is written correctly to ensure it is valid and enforceable. Here are some tips to consider when writing an employment letter:

Include all necessary information

The employment letter should include all of the necessary information to identify the employee and employer, including full names, addresses, and contact details. It should also include the date of employment, position title, and a brief summary of the job duties. The letter should be signed and dated by the employer or an authorized representative.

Be clear and concise

The employment letter should be written in clear and concise language, avoiding any legal jargon or complicated terminology. It should be easy to understand and should clearly state the rights and responsibilities of both the employer and employee. The letter should also outline the terms of employment, including the duration of the contract, salary, benefits, and any other conditions of employment.

Use professional language

It is important to use professional language when writing an employment letter. Avoid using slang or informal language, and ensure that the letter is free from any grammatical or spelling errors. The letter should be written in a formal tone and should reflect the professional relationship between the employer and employee.

Provide evidence of employment

The employment letter should provide evidence of the employee’s employment, including the date of employment, duration of the contract, and any other relevant information. The letter should be printed on official company letterhead and should include the name and address of the employer. The letter should also be signed and dated by the employer or an authorized representative.

Consult with legal advice

If you are unsure about the content or structure of an employment letter, it is important to seek legal advice. A lawyer can review the letter and ensure that it is valid and enforceable under Ghanaian law. This will help to protect both the employer and employee and ensure that their rights and obligations are respected.

By following these tips, you can ensure that your employment letter is legally valid and provides evidence of the employment relationship between you and your employee.

Employment Letter Samples in Ghana FAQs What is an employment letter?

An employment letter is an official document issued by an organization that offers employment to an individual, outlining the terms and conditions of the offered job.

What should be included in an employment letter in Ghana?

An employment letter in Ghana should include the name of the organization, date of issuing the letter, the name of the employee, job title, job description, salary, date of commencement, and duration of employment (if applicable).

Yes, an employment letter in Ghana is legally binding. If both parties sign and agree to the terms and conditions in the letter, they are held responsible for fulfilling their respective obligations as stated in the letter.

What is the importance of an employment letter in Ghana?

An employment letter serves as proof of employment, provides clarity on the terms and conditions of employment, and protects the rights of both the employer and the employee.

Can an employment letter in Ghana be used to obtain a visa?

Yes, an employment letter in Ghana can be used as supporting documentation when applying for a work visa in Ghana or any other country.

What is the process of obtaining an employment letter in Ghana?

An employment letter can be obtained by applying for jobs and successfully passing the selection process. Once the employer decides to offer you a position, they will issue an employment letter outlining the terms and conditions of the job.

Can an employee negotiate the terms and conditions in an employment letter in Ghana?

Yes, an employee has the right to negotiate the terms and conditions of the job offer in the employment letter. However, the employer ultimately holds the final decision to accept or reject the proposed changes.

Wrapping it Up!

Thanks for taking the time to read about the samples of employment letter in Ghana. With this article, we hope we have given you a clear understanding of what it should entail. We believe that an employment letter is the first step to a long-lasting employer-employee relationship, and it should always be drafted professionally. Please feel free to visit again for more insightful articles on various topics.

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Sample CV & Cover Letters

Here Sample CV and Cover Letters templates to guide you on your CV writing.

Administrative/Support Cover Letter Examples

Executive Assistant Resume
Entry-Level Admin Resume
Midlevel Administrative Assistant ; Midlevel Administrative Assistant Cover Letter
Temporary Admin Assistant Resume
Receptionist Resume
Office Assistant Resume
Office Assistant Resume (alternate)
Office Manager Resume ; Office Manager Cover Letter
Entry-Level Customer Service Representative Resume
Experienced Customer Service Representative Resume
Customer Service Manager Resume
MANAGER COVER LETTER
OFFICE MANAGER COVER LETTER

Cover Letter Examples

APPROACH COVER LETTER
CAREER CHANGE COVER LETTER
EARLY CAREER CHANGE COVER LETTER
MID-CAREER COVER LETTER
INTERVIEW THANK-YOU LETTER
UNEMPLOYED COVER LETTER

Art/Design/Media Cover Letter Examples

GRAPHIC DESIGN COVER LETTER
JOURNALISM COVER LETTER

Business Cover Letter Examples

BUSINESS ANALYST COVER LETTER

Education Cover Letter Examples

ELEMENTARY SCHOOL TEACHER COVER LETTER
LIBRARIAN COVER LETTER
TEACHING ASSISTANT COVER LETTER

Engineering Cover Letter Examples

CIVIL ENGINEERING COVER LETTER
ELECTRICAL ENGINEERING COVER LETTER
MECHANICAL ENGINEER COVER LETTER

Finance/Accounting Cover Letter Examples

FINANCIAL ANALYST COVER LETTER
INVESTMENT BANKER COVER LETTER

Health Care Cover Letter Examples

CAREGIVER COVER LETTER
DENTAL ASSISTANT COVER LETTER
DENTAL HYGIENIST COVER LETTER
MEDICAL ASSISTANT COVER LETTER
MIDLEVEL PHARMACY TECHNICIAN COVER LETTER
SOCIAL WORKER COVER LETTER
VET TECH COVER LETTER

Human Resources Cover Letter Examples

HR GENERALIST COVER LETTER
RECRUITER COVER LETTER

Law Enforcement and Legal Cover Letter Examples

FIREFIGHTER COVER LETTER
JUDICIAL CLERKSHIP COVER LETTER
PARALEGAL COVER LETTER
POLICE OFFICER COVER LETTER

Marketing and PR Cover Letter Examples

ACCOUNT MANAGER COVER LETTER
MARKETING MANAGER COVER LETTER
PROJECT MANAGER COVER LETTER

Military Cover Letter Examples

Military-to-Civilian Cover Letter

Nurse Cover Letter Examples

Nurse CoverLetter

Restaurant and Hospitality Cover Letter Examples

BARTENDER COVER LETTER
EVENT COORDINATOR COVER LETTER

Retail Cover Letter Examples

Retail Cover Letter

Sales Cover Letter Examples

SALES COVER LETTER

Science Cover Letter Examples

RESEARCH ASSISTANT COVER LETTER

Student Cover Letter Examples

COLLEGE GRADUATE COVER LETTER
INTERNSHIP COVER LETTER

Technology Cover Letter Examples

COMPUTER SCIENCE COVER LETTER
IT PROFESSIONAL COVER LETTER
SOFTWARE ENGINEER COVER LETTER
WEB DEVELOPER COVER LETTER

Trades Cover Letter Examples

COSMETOLOGY COVER LETTER

Transportation and Warehousing Cover Letter Examples

FLIGHT ATTENDANT COVER LETTER

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