phd cover letter uk

How to Write a Cover Letter for PhD Applications

Written by Chris Banyard

An PhD cover letter is one of the documents you may be required to submit as part of a PhD application . It should complement your academic CV and explain why you are applying. PhD cover letters offer you the chance to write with greater flexibility and personality than in other parts of the PhD application. This page will take you through what a PhD cover letter actually is and how to write one, along with some top tips on what to include (and what not to!).

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A PhD cover letter is a counterpart to a CV submitted as part of an application for a PhD programme. It is a short essay addressed to a specific individual and written in prose. It should explain your PhD application in your own words, demonstrating what you can offer and why you should be selected.

What is an academic cover letter for?

There are several reasons why the PhD cover letter is important for university admission. It is an opportunity to:

Clarify any gaps in the CV and explain certain aspects in further detail. This doesn't mean you should repeat information on your CV (the letter will probably be read in parallel). Rather, it’s a chance to expand on the story that the CV tells and demonstrate your knowledge.
Further tailor your PhD application to the project specification. Here, you can address and match your skills and experiences to those asked for by the university or supervisor.
Show professional communication skills and enthusiasm . These are important qualities for a postgraduate applicant, but they can be quite hard to show in a CV or application form. Here, you can write in your own words and present your research interests and passion.

Do I need a cover letter for a PhD application?

Many universities require an academic cover letter as part of the PhD application. It is therefore highly likely that you'll have to write at least one. If you're applying for multiple PhD projects then you will need to make sure you tailor your cover letter for each application.

Cover letters vs personal statements for a PhD application

Although there are similarities between a motivation or cover letter and a personal statement , they are different. A cover letter is more functional - it unites and presents your application. A personal statement is more useful for providing detail on your experience, interests and ambitions. If you are submitting both, you may need to keep this in mind and adjust the detail in each.

What if I don’t have research experience?

Although a PhD cover letter is a good place to expand on any research experience and publications you may have, as Bachelors or Masters students you will not be expected to have lots of this.

It’s more important to write with enthusiasm and show your commitment for research. Fortunately, the academic covering letter is an ideal place to show this!

What to include in a cover letter for a PhD application

The first thing you should include in your cover or motivation letter is a few introductory sentences . Outline who you are, what you are currently doing, whether it be a Masters or a job, and what PhD position you’re applying for. Make sure to include the PhD project reference number if one is provided in the description.

Next, you’re going to want to explain why you are applying for the PhD position. It’s a good idea to put your best, most compelling, or most relevant argument first. The earlier that you can make an impact, the more likely the addressee will read further.

Make sure you’re to the point and concise. An academic cover letter may be there to help illustrate your personality and passion but academics do not have the time to read elongated essays.

After detailing why you want to apply for the project, you need to explain why you’re eligible . Present you relevant skills and achievements in a brief and precise manner. Additionally, make sure to back up your claims with evidence.

An important tip is to demonstrate that you have done your research about the PhD project, supervisor and department. Be specific about why you would be a good fit for the this project in particular .

You should also detail clear understanding of the potential research impact the PhD project could have, and your enthusiasm for it. But, make sure your passion is routed in some research. Just discovering the unknown or novel may not be a compelling reason to research your subject.

Overall, the academic cover letter should show a clear identity and personality, while remaining professional. You need to demonstrate why you are a better and more interesting candidate than other applicants for a PhD.

What to avoid in a cover letter for a PhD application

The academic cover letter will accompany the CV , and therefore should not repeat anything on it. You should refer to information but not reiterate it.

You should also avoid listing all of your achievements, experience etc. It is better to focus on the best aspects of your PhD application.

There should be no statements presented without evidence. A PhD supervisor will see through this straight away.

Also, an ideal motivation letter should avoid offering too much information. This includes technical information, jargon and abbreviations. Focus on being clear and concise instead.

Lastly, you should avoid any vagueness, arrogance, or negativity. And make sure there are no typos or grammatical mistakes.

Formatting a cover letter for a PhD application

The formatting rules for an academic covering letter are very similar to those for a CV. Ensure there is correct spelling and grammar throughout, use consistent and clear font, and get the tone right – this should be enthusiastic and assertive without arrogance.

How long should a cover letter be?

The cover/motivation letter for a PhD application should be approximately one A4 page in length, or around 500 words. If necessary, it can be a little longer but should not be longer than two pages.

Organisation

An academic cover letter should have a beginning, middle and end.

The introduction should explain who you are, what you are applying for and how you started this application (i.e. where you heard about the PhD project, or if you have previously met the supervisor). You can also give a brief background about yourself and your research interests.

The main body should cover your skills and achievements as a counterpart to the CV. This should present your convincing argument as to why you should be accepted for a PhD position. You can also present your ideas for your future research.

Finally, the conclusion should explain why you want to study the PhD project and why you are a perfect fit. It should summarise your application as a whole. It can end with a respectful request to take the application further, such as an interview.

Who should a PhD cover letter be addressed to?

A cover letter should be addressed to a named person i.e. “Dear Professor Smith”. For a PhD application, this will usually be the PhD supervisor, but may be a specific person in charge of recruitment.

If you are still unsure who to address the cover letter to, it should be directed to the Head of Department.

Check that you have the correct title for the addressee.

How to end an academic cover letter?

Because the cover letter should be addressed to a named individual, it should be signed off with either “Yours sincerely” or “Kind regards”. Prior to this, it may be worth adding a polite prompt to reply, such as “I look forward to hearing from you”.

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Chris banyard.

Chris helped expand our student advice content in 2018, whilst working towards a PhD at the University of Sheffield. He shared honest and amusing advice on making mistakes, accidental self-sabotaging and managing rejection during a doctorate as well as reflecting on his own experience skipping a Masters before his PhD.

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PhD cover letter example

Introduction of a PhD cover letter

Phd cover letter body.

Ready to take your academic career to the next level? Your PhD supervisor must understand that you have the academic qualifications and motivation to take on the toughest challenge in further education.

Your academic CV will outline your educational achievements, but your PhD cover letter needs to show that you have the personality and drive to succeed.

PhD full text-only cover letter example

Dear Dr. Jahns,

I’m excited by the prospect of carrying out my doctorate research at Avon University, exploring the sociophonetic perception of second-generation immigrants. Since the time of my undergraduate studies, I have been aware of Avon’s ground-breaking research in the field of linguistics. My fascination with this work has long inspired my hope of being part of your research team. I think the fit with my profile is excellent and would be mutually rewarding.

Since early on in my academic studies, I’ve leaned towards the psychology of linguistics. This is evidenced in the subject of my undergraduate dissertation exploring early language development in bilingual children. My tutor was impressed with the supporting research that was recognized at my BSc graduation with the Grant Hughes Prize for Exceptional Research.

While my PhD research proposal centres on bilingualism, the topic first sparked my interest while investigating monolingualism. I studied the accents of immigrants who in adolescence spoke only their adopted country’s language. It was during the completion of my Master of Research (MRes) that I noticed the relationship between the monolingual members of these communities and the wider questions and consequences arising from their sociophonetic perception. Much of the existing research that I referenced during my MRes came from Avon University.

I’m hopeful that my background in the psychology surrounding polyglotism in sociophonetics could further enrich the department and field. I hope to be able to discuss my research proposal with you soon.

Yasmin Kirtzman

Sections of a PhD cover letter

Before you start writing your PhD cover letter, you need to know what to include. Let’s take a look at the elements that you need to have within this application letter now:

Cover letter header . This part of your cover letter includes your basic details, including your name, location, and contact information.
Greeting . Next up, make sure that the greeting you use is appropriate. This is a formal letter, so the tone you use here needs to reflect that.
Introduction . Hook the reader’s interest by placing the most important information toward the top of your PhD cover letter.
Body . Within the main body of your cover letter, you have the chance to share your career story. Ensure that you select the most valuable information.
Conclusion . When you have written the bulk of the information, it’s time to conclude. You should end on a high and consider including a call to action.
Signature . Finish your cover letter by using a polite and professional sign-off.

Each section of your PhD cover letter needs to serve a purpose. When you are writing this application letter, make sure that you think about what you want to include and what is not as important. That way, you can make sure that you get the most out of your letter.

You should aim for a one or two page cover letter as standard. Keeping things short and concise is the most logical approach. If you want to learn more about writing a cover letter from scratch , read our full guide.

Looking for some more inspiration to fuel your cover letter writing? Check out our related cover letter samples here:

Academic cover letter sample
Graduate cover letter sample
Education cover letter sample

Why do you want to study this PhD subject, and how can you demonstrate that you have what it takes to come up with a ground-breaking piece of research?

Motivation needs to come first in your cover letter. A PhD is a tremendous undertaking—if you are not laser-focused on your why, doubts may arise. Consider sharing a part of your journey leading to this point, highlighting the PhD as a logical next step. You have likely been working towards this moment for many years. Share your struggles.

Engage the hiring professor’s attention by expressing the motivation behind your PhD goals in a relatable manner.

Dear Dr. Smith,

I’m thrilled by the prospect of pursuing my doctorate research at The University of Sheffield, exploring the impact of Ancient Greek art on pop culture. Since my undergraduate studies, I have had a deep-seated interest in this field of study and have read your prior paper on the topic.

Dear Taylor,

Please let me do my PhD at UoS. I am a hard-working student with a passion for history. I’m not sure what topic to cover yet but I know that you will guide me in the right direction.

Try to be as specific as you can here. The person reading your application will have to sift through a sea of candidates.

If you want to stand out from the crowd, include results-driven points. These are statements that you back up with the results you yielded. For example, you might discuss how your previous research was cited in an academic journal.

In the body of your cover letter, follow a clear template:

Cover your skills and experience; explain why you are right for this program
Showcase your existing knowledge of the topic
Explore why your PhD topic is essential to the field
Conclude with a strong statement
End with a call to action that piques the reader’s interest

First body paragraph: your suitability for the role (skills & experience)

The middle part of a PhD cover letter should be packed relatively densely with the details of how your past research will qualify you to take the next academic step. Don’t just list down your achievements, offer a little more information about how you got there.

Here are some of the aspects you may want to include in your cover letter:

Your experience in the field . What prior experience do you have in this subject? Detail your education and any anecdotal experience that may strengthen your case.
The importance of the topic . PhDs are renowned for being competitive. If you want to gain a place, you need to convey why your research area is important.
Goals and aims . What do you hope to achieve with this piece of research? What impact could it have on the future of the field and society as a whole?
The knowledge you have . What knowledge do you have of the sector? How have you come to this point? What have you learned along the way?
Academic recognition . If you have any academic recognition from awards bodies, this is the place to share. Embracing external perspectives on your work is central to any PhD. Show that you seek out contrary opinions and look to inform your processes.
Additional details . Add in any details that you are sure will support your application.

Get the tone right!

Remember that you are writing to an academic. For that reason, the tone that you use needs to be formal and highbrow. Make sure that you use the type of language that is expected of a PhD student within this application letter.

Second body paragraph(s): alignment with the university

Once you have hit the main points in the first paragraph, you need to align yourself with the university. Why have you chosen this institute to apply to? What do you know about the department, and how does your research fit into the existing work?

Take the time to research the university and learn all that you can. For example, Avon University lists the following values:

“Motivating others to excel”
“Transforming our ideas”
“Making things happen”
“Working together to achieve shared goals”

You might want to mention these within your PhD cover letter, or simply keep them in mind when you are writing this part of your application package.

Bullet-point your accomplishments!

Bullet points may help to highlight some of your key achievements. They offer the reader’s eye a break on the page.

Although bullet points don't typically belong in academic prose, they can have a useful place in a PhD cover letter. Starting with a powerful action verb , each bullet point should describe any accomplishment or contribution to past research activities. Incorporate quantifying numbers and provide context where possible.

Most PhD students will be curious as to how their work will fit into the hiring department’s overall strategy. While most of your questions should be reserved for the interview process, a carefully targeted question in the cover letter can show that you have considered the most nuanced angles of the PhD opportunity.

Tell your future supervisor what you are keen to discuss during an interview. Let the recruiting team imagine meeting you.

Call to action & conclusion: Finish off strong

A powerful conclusion for a PhD cover letter might focus on the impact of your PhD work. Show that you have some real-world experience in your field and tell the supervisor why your work will move the needle.

While you cannot know the exact outcomes of your work at this early stage, it is perfectly acceptable to hypothesise. If you do not express any sense of purpose for your work in these final words, the interviewer may question your motivations.

Lastly, and maybe most importantly, say how keen you are to discuss your ideas further during an interview. Adopt a hopeful tone in your “call to action” without sounding presumptuous.

Depending on the faculty's prestige, it may receive hundreds of applications, so don’t assume that you will secure an interview. Gently say how much you would value the chance to find out more. Hopefully, the PhD supervisor will feel the same way.

Optimise for the ATS

The Applicant Tracking System (ATS) is software that filters incoming applications. The program ranks CVs and cover letters by how well they meet the criteria of the position.

Some universities may manage applications using this software. Give yourself the best odds of success by making sure that you optimise your PhD cover letter.

Review the department’s content and look at the topics highlighted. If possible, pick out keywords that you can weave throughout your cover letter.

“Peer-reviewed”
“Methodology”
“Data collection”

End on an optimistic note by restating your potential value as a PhD hire, with a call to action that puts some onus on the faculty to follow up.

Look at a PhD cover letter sample conclusion:

Key takeaways

Your PhD cover letter has two goals: to show the reader why this research is essential and to prove that you are the perfect candidate for the job. Make sure you detail your prior experience, your existing research skills , and your in-depth knowledge of the research area.

Share your journey up to this point and explore how the PhD work is merely the next step. You should also showcase examples of determination and resilience since completing a PhD is demanding.

Get started now by using our simple cover letter builder tool.

Free professionally designed templates

PHD Application cover letter examples

As the highest postgraduate qualification you can achieve, it’s no wonder that most PhD programs require a cover letter as part of the application process.

So, if you’re hoping to complete your doctorate, you need to brush up on your writing skills and prove why you deserve a place in the program.

To help you do that, we’ve put together this comprehensive guide, complete with PhD cover letter examples to support your application.

CV templates

PHD Application cover letter example 1

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PHD Application cover letter example 2

PHD Application cover letter example 3

The example cover letters here should give you a good general idea on how your PHD Application cover letter should be formatted and written.

The rest of this guide gives more specific guidance on how to create your own cover letter in this format, and even includes some templates you can copy and paste.

How to write a PHD Application cover letter

A simple step-by-step guide to writing your very own winning cover letter.

Write your cover letter in the body of an email/message

When writing your PHD Application cover letter, it’s best to type the content into the body of your email (or the job site messaging system) and not to attach the cover letter as a separate document.

This ensures that your cover letter gets seen as soon as a recruiter or employer opens your message.

If you attach the cover letter as a document, you’re making the reader go through an unnecessary step of opening the document before reading it.

If it’s in the body of the message itself, it will be seen instantly, which hugely increases the chances of it being read.

Start with a friendly greeting

Start you cover letter with a greeting that is professional but friendly.

This will build rapport with the recruiter whilst showing your professionalism.

Hi, hope you’re well
Hi [insert recruiter name]
Hi [insert department/team name]

Avoid overly formal greetings like “Dear sir/madam ” unless applying to very traditional companies.

How to find the contact’s name?

Addressing the recruitment contact by name is an excellent way to start building a strong relationship. If it is not listed in the job advert, try these methods to find it.

Check out the company website and look at their About page. If you see a hiring manager, HR person or internal recruiter, use their name. You could also try to figure out who would be your manager in the role and use their name.
Head to LinkedIn , search for the company and scan through the list of employees. Most professionals are on LinkedIn these days, so this is a good bet.

Identify the role you are applying for

Once you’ve opened up the cover letter with a warm greeting to start building a relationship, it is time to identify which role you want to apply for.

Recruiters are often managing multiple vacancies, so you need to ensure you apply to the correct one.

Be very specific and use a reference number if you can find one.

I am interested in applying for the position of *specialist field PHD Applicant* with your company.
I would like to apply for the role of Sales assistant (Ref: 406f57393)
I would like to express my interest in the customer service vacancy within your retail department
I saw your advert for a junior project manager on Reed and would like to apply for the role.

See also: CV examples – how to write a CV – CV profiles

Highlight your suitability

The main purpose of your cover letter is to excite recruiters and make them eager to open your CV. And you achieve this by quickly demonstrating your suitability to the job you are applying for.

Take a look at the job adverts you are applying for, and make note of the most important skills being asked for.

Then, when you write your cover letter, make your suitability the focal point.

Explain how you meet the candidate requirements fully, and why you are so well suited to carry out the job.

This will give recruiters all the encouragement they need to open your CV and consider your application.

Keep it short and sharp

A good cover letter is short and sharp, getting to the point quickly with just enough information to grab the attention of recruiters.

Ideally your cover letter should be around 4-8 sentences long – anything longer will risk losing the attention of time-strapped recruiters and hiring managers .

Essentially you need to include just enough information to persuade the reader to open up your CV, where the in-depth details will sit.

Sign off professionally

To round of your CV, you should sign off with a professional signature.

This will give your cover letter a slick appearance and also give the recruiter all of the necessary contact information they need to get in touch with you.

The information to add should include:

A friendly sign off – e.g. “Kindest regards”
Your full name
Phone number (one you can answer quickly)
Email address
Profession title
Professional social network – e.g. LinkedIn

Here is an example signature;

Warm regards,

Jill North IT Project Manager 078837437373 [email protected] LinkedIn

Quick tip: To save yourself from having to write your signature every time you send a job application, you can save it within your email drafts, or on a separate documents that you could copy in.

What to include in your PHD Application cover letter

Here’s what kind of content you should include in your PHD Application cover letter…

The exact info will obviously depend on your industry and experience level, but these are the essentials.

Your relevant experience – Where have you worked and what type of jobs have you held?
Your qualifications – Let recruiters know about your highest level of qualification to show them you have the credentials for the job.
The impact you have made – Show how your actions have made a positive impact on previous employers; perhaps you’ve saved them money or helped them to acquire new customers?
Your reasons for moving – Hiring managers will want to know why you are leaving your current or previous role, so give them a brief explanation.
Your availability – When can you start a new job ? Recruiters will want to know how soon they can get you on board.

Don’t forget to tailor these points to the requirements of the job advert for best results.

PHD Application cover letter templates

Copy and paste these PHD Application cover letter templates to get a head start on your own.

Dear Admissions Committee

I am writing to express my strong interest in the Ph.D. in Physics programme at the University of London. As a highly motivated and dedicated individual with a deep fascination with the fundamental principles of physics, I am eager to contribute my academic background and research experience to your faculty.

I hold an MSc in Physics from the University of Birmingham, where I achieved distinctions for quantum mechanics, thermodynamics, and atomic & molecular physics. During this period, I was involved in evaluating quantum phenomena using computational methods, which honed my analytical skills and provided insights into the intricate nature of quantum systems. My passion for research has also led me to publish two peer-reviewed papers in reputable journals.

I am enthusiastic about continuing my journey in addressing challenges in the field of physics and have previously collaborated with renowned experts in securing £10M in funding to support projects, as well as improving experimental efficiency by 40% through implementing state-of-the-art quantum optics equipment. I have also delivered presentations to share research on condensed matter systems.

I am thrilled at the possibility of joining your institution. Thank you for considering me for the programme.

Kind regards

Matt Turner

I am writing to you concerning the Ph.D. program in Chemical Engineering at the University of Oxford. I possess a profound passion for advanced research and innovation in chemical engineering, with an eagerness to contribute my academic background and problem-solving abilities to your institution.

I hold an MSc in Chemical Engineering from Imperial College London and had the opportunity to delve into cutting-edge projects alongside esteemed experts. We focused on sustainable practices in chemical manufacturing, as well as the efficient production, transformation, and transportation of various products. I helped design and conduct experiments to improve chemical operations and reduce environmental impacts, where my findings were published in two peer-reviewed journals.

Some key accomplishments during master’s studies include, obtaining research funding worth £2M to conduct experiments in catalysis and reaction engineering, and playing a role in improving industrial processes by 50%. In addition, I delivered five oral presentations at international conferences to share information on driving sustainable practices.

Thank you for considering my application, and I am available at your convenience for further discussions.

Sable Norris

Dear Members of the Graduate Admissions Committee

I am writing to express my interest in the Ph.D. programme in Archaeology at the University of Cambridge. I possess a profound fascination for uncovering the mysteries of the past, and I am focused on contributing my academic background, fieldwork experience, and research skills to your institution.

I obtained a master’s degree in Archaeology from the University of Manchester, where I had the privilege of working closely with esteemed faculty and engaged in research that ignited my passion for understanding the Sumerian civilisation.

During my studies I conducted original research on the excavation and analysis of burial sites to shed light on their ancient practices and cultural beliefs, completing 95 excavation seasons, which was 30+ more than any other student, co-authoring two research papers published in reputable journals, and securing £500K from the UK government to conduct a 3-month research trip in the Middle East.

My experience coupled with advanced coursework in archaeological methodologies and artefact analysis have equipped me with the skills to excel in the programme. Thank you for considering my application.

Dominic Ferdinand

Writing an impressive cover letter is a crucial step in landing a place on a PHD, so taking the time to perfect it is well worth while.

By following the tips and examples above you will be able to create an eye-catching cover letter that will wow recruiters and ensure your CV gets read – leading to more job interviews for you.

Good luck with your job search!

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How to Write a Cover Letter for PhD Applications

Young woman writing a Cover Letter for PhD Applications

What is a PhD cover letter?

Many institutions opt to incorporate a cover letter as part of their application process, which is likely to be accompanied by an academic CV . Whilst your CV will offer an overview of your range of qualifications, experience, and skills, your cover letter provides a specific opportunity to discuss your reasons for applying to the PhD programme and/or organisation.

The content of your letter can also discuss your relevant academic credentials in line with the position, as well as indicating the expertise you will bring to the academic department. It can also be used to clarify any potential gaps in your CV and expand on certain aspects in further detail. Ensure, however, that you avoid simply repeating information – this is a chance to build on the story that your CV aims to tell.

How to get started

Before getting the content for your letter underway, there are some key steps we would encourage you to take:

Check whether the institution offers any guidance themselves on what they would expect you to include as part of your content. Whilst this won’t always be the case, it will be worth taking note of any advice they offer regarding their individual recruitment process.
Look at the application process as a whole. Some institutions may require both a cover letter and a personal statement for a PhD. Although there are some similarities between the two, there are some key differences. A cover letter is often more functional – bringing together and presenting your overall application, whereas a personal statement is typically longer and provides much more detailed information around your experience, interests and aspirations. If both need to be submitted, you will need to keep this in mind and develop your content accordingly.
Revisit and review the information offered about the programme. As you do so, note down any details about the opportunity that really appeal to you:
Will the research draw on your previous experience and expertise?
Does the project build on research you have undertaken as part of your undergraduate or postgraduate studies?
If the programme has specified a supervisor, are you familiar with their work?
Aim to start pulling together your PhD application early . Many recruitment processes will require multiple elements, including a tailored CV, a cover letter and research proposal, so allow yourself plenty of time to get your initial ideas down, time for editing, and time for finalising your application, including the content of your letter.
Once you have drafted your initial content, consider accessing any resources and support you have at your disposal. This could mean tapping into professional contacts, for example, from your previous college or university, or contacting your current / previous careers service. Many institutions offer support to their graduates for a period of time after completion of their course, so it is worth checking if you continue to have access.

What to include in your PhD cover letter

As with any cover letter provided as part of a recruitment process, you will need to carefully consider how to present and structure your information .

Ensure you use conventional formatting – when producing a letter, ensure you use the correct formatting, with your address appearing in the top right-hand corner, the named individual [if applicable] and the institution’s address appearing on the left-hand side, and ensure the date of your application is included. There is no need to repeat any other contact information as these will be detailed on your CV.

Include a brief introductory paragraph – use the opening paragraph as an opportunity to introduce yourself as a candidate. Outline who you are, what you are currently doing – for instance, if you are a master’s student or are in employment – and indicate what PhD position or project you are applying to. Double check the advert for a reference number and include this here if one is provided.

Develop 2 – 3 paragraphs as part of the main body of your content – aim for two to three clearly-themed and concise paragraphs that discuss why you are applying for the PhD position. Consider your key achievements and highlights to ensure you develop a compelling application – you want to make an impact, encouraging the recipient to continue reading.

Once you have outlined why you want to apply for the project, you will also need to address why you are eligible by discussing your relevant skills and experience. Whilst your content will need to be concise and to the point, you need to ensure you back up any claims you make by including examples drawn from your experience.

A final paragraph should address why you want to work on the specific project and indicate your clear understanding of its potential impact. You may also choose to reference why you wish to work with the specific supervisor(s) and for the institution. Your enthusiasm will, again, need to be evidenced by incorporating your own research into the research area and/or institution.

Summarise your content – to round off your content, include a summary that reiterates both your interest in, and suitability for, the PhD position and thank the reader for taking the time to consider your application. This is also an opportunity to encourage the reader to contact you if they require further information and/or to have a discussion or plan an interview.

Include a formal closing and signature – be sure to keep your tone professional throughout your letter, including how you choose to sign off your content. This will mean avoiding the use of intimate closing statements and instead focusing on the use of more professional phrases. If you have had the opportunity to address your application to a named individual, which we would always encourage, then you have the option of signing off with ‘Yours sincerely,’. If you haven’t addressed your letter to an individual, then the use of ‘Yours faithfully,’ will be more appropriate.

Your cover letter checklist

Having developed an initial draft, utilise our checklist to enhance and finalise your content:

Ask others to proofread your content thoroughly – often when you have invested a lot of time in an application and you are close to your content, it can be difficult to identify any mistakes. Ask a colleague, friend or current lecturer/tutor to read over your application and offer their feedback. Be receptive to constructive ideas for strengthening your application.
Check you haven’t been vague – make sure that for every claim you have made about your experience, skills, and attributes that you have included evidence. Refer to information included as part of your CV to indicate where relevant experience may have been developed, but include as much detail as possible when explaining your achievements and what you can bring to the position and project.
Be realistic – whilst your cover letter offers the chance to illustrate your personality and enthusiasm for the opportunity, academics considering your application will not have the time to read lengthy documents. Treat your cover letter as the opportunity it is – the chance to bring together and present your overall application. Your content should be approximately one A4 page in length. If necessary, it can be a little longer, but should not exceed two page

Here you can access our suggested template for academic cover letters , which reflects the information and advice provided in this article.

Top Ten Tips for Writing Cover Letters

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Clare Hall (née Pitkin) has been working in the UK Higher Education sector for over ten years, including with students' unions, university careers services, as well as conducting research on graduate employability and race equality in HE for the University of Birmingham. Clare completed her MA in Education Studies in 2019, with a research focus on employability in the curriculum. She has recently developed an online employability award programme for students at the University of Portsmouth, where she has also been working in information advice and guidance for eight years. Clare has regularly contributed to online careers advice content, developed workshops to enhance employability skills and prospects, and has contributed to academic journal articles.

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What Is a PhD Cover Letter?

What key points should i include within my phd application letter, tips to improve your phd application letter, example phd cover letter, final thoughts, phd cover letters.

Updated October 11, 2023

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A PhD cover letter is an important part of your PhD application. Your cover letter (which may also be referred to as a motivational letter) focuses upon what makes you a great candidate and why you should be invited for interview.

This article will cover what a PhD cover letter is, when it would be used and how you can write a notable cover letter for your PhD application.

Your cover letter is your first opportunity to explain to the committee why you should be selected to study for your postgraduate doctorate. It not only demonstrates your personality, but it can also explain in your own words why the hiring panel should choose you as a PhD student.

Like most cover letters , your PhD application letter should complement, but not repeat, your CV. It should explain and expand on the details referenced within your CV or application form .

You should tailor the content to your chosen PhD topic – this will enable you to focus your specific expertise and academic achievements on your learning capabilities.

It should be noted that when it comes to submitting your application to study for a PhD, you may be required to submit a personal statement as well as a cover letter. Each university will have its own criteria, but note that a cover letter is different from a personal statement.

Your personal statement will focus upon your interests and your ambitions, whilst your PhD cover letter will be looking at your tangible achievements , such as your academic and professional experience.

If you are required to draft both statements, then try to keep this in mind during the writing process.

There are no rules for what to include within your PhD cover letter but, broadly speaking, your submission should include references to the following:

Who you are – what your personality is and what sets you apart from other potential PhD candidates. Your cover letter should be a sales tool that should make any committee want to choose you to join their team.

Your skills and achievements (along with any evidence to substantiate your claims).

Your research into the specific academic institution (why you want to attend that specific school and what makes it a good fit for you).

Your understanding of your research project and what you believe its impact may be upon your sector (this will demonstrate not just your knowledge of the research but will showcase your passion and motivation for the project).

How your specific skills are relevant to the application. Have you undertaken any work experience relevant to that field? Have you been inspired by what previous alumni have achieved?

As with all applications, writing a great cover letter is a skill. It requires you to tread the balance between explaining in detail who you are and why you should be chosen, while remaining concise. It needs to showcase your personality while remaining professional.

It’s a difficult writing skill and one which shouldn’t be rushed. You should take your time to craft your application letter – the more time that is spent on it, the greater your chance of success.

A practical tip is to use the ‘top-down’ approach . This is a writing skill often used by marketers and PR professionals whereby you incorporate the strongest arguments/details at the top and work your way down.

You need to ensure that if a committee member stops reading your cover letter at any point, then they have already noted the most pressing details.

How Do I Write My PhD Cover Letter?

An easy way to focus your thoughts when writing your application letter is to consider it as a way of telling your story, at least in relation to the PhD you are applying for. By this, we mean that your letter should have a clear beginning, middle and end.

Using this format as a guide, here are some examples of how to start writing your PhD cover letter.

Starting Your Cover Letter

As with any form of professional correspondence, do your due diligence and be confident that you know who to send your application to.

As previously mentioned, each school will have its own application criteria – for some, it may need to be addressed to a specific professor, whilst others may direct you to a department or someone responsible for all recruitment.

Make sure you find out their name – along with correct spellings and titles. This is your first chance to make a good impression, so you must pay attention to the details.

Introducing Yourself

A good place to start is to introduce yourself first. Ask yourself, who are you and why should the committee continue to read your application letter?

This is your opportunity to explain what PhD you are applying for and why you want to study further. You may want to start your storytelling in this section.

For example:

I became interested in this subject when I met [name], who is one of your alumni. They inspired me to want to continue my learning and further my knowledge, which has been developed through my professional experience at [company name].

As you can see from this example, the letter is starting to explain why the candidate wants to apply for the application, what inspires them to continue their learning and gives a look into their achievements. The result is that it makes the reader want to continue reading the letter.

Showcasing Your Skills and Achievements

The middle section is where you talk about what you have achieved and how you want to further your development and make an impact on your field of study.

This section should refer to your CV and provide greater insights into what you already know and why you would be a great candidate for the PhD programme.

You could use this section to briefly introduce what topic you believe would make a great research project.

As you can see from my enclosed CV, I have an extensive professional history within my sector. From my experience at [company name], I was able to focus upon my key specialisms, which led me to develop an interest in [project]. I believe that, due to the ever-changing nature of the profession, there is scope to continue the research into [subject] and I’m keen to combine my practical and theoretical knowledge in my research. I believe this is of value to not just myself and my peers but also my wider profession because of [detail].

Again, this is demonstrating a level of professionalism while starting to showcase exactly why you should be chosen to join the PhD programme. It shows that you’re not just thinking of yourself, you’re also considering the wider implications that your research may have upon your field of study.

Ending Your Cover Letter

As you draw towards the end of your cover letter, you may wish to reiterate why you want to study at this specific institution. Showing you have researched the university’s research reputation can go a long way to impressing hiring panels.

It may be globally renowned, or perhaps it’s a good fit for your specific area of interest. Maybe there’s a specific professor you would like to work alongside or maybe you’ve seen the career advancement of previous alumni. If you have a personal reason why you are a good fit for the school, then state it here.

Additionally, we would also recommend explaining what you plan to do with your research upon its completion. Hiring panels will be keen to find out how you plan to use your expertise and what your long term ambitions are.

I am particularly interested in joining the PhD programme at [school] because of your reputation as global research leaders. Throughout my career, I have strived to work alongside the best because I believe in the importance of peer learning. I am keen to work alongside your distinguished professors to carry out my research in [subject]. I believe that I am the right fit for your institution because of [x,y,z] and through my correspondence with [named contact of the previous alumni], I am aware of the help and support that you provide to your PhD applicants. Following on from the completion of my doctorate, I plan to use my knowledge to do [x,y,z].

As you sign off your cover letter, make sure you include a call to action. Encourage the panel to get in touch with you to arrange a formal interview or direct them to your CV so that they can be reminded of your experience.

You need to end the letter with no doubt that you are a good fit for the PhD programme and that you are an ideal candidate that they need to snap up.

I hope that this letter has given you some insight into my dedication to my learning and that you will consider my application. I would like to draw your attention back to my CV which is enclosed with this letter, which demonstrates my professional and academic history. I look forward to hearing from you in due course.

If you have addressed the letter to a named contact, use ‘Yours sincerely’. If you have been directed to address your letter to a general department, then formalities suggest that you should use the sign off ‘Yours faithfully’.

Keep it concise . Where possible, it shouldn’t exceed two pages of A4. They can find out more detail about who you are during the interview stage; this is merely to whet their appetite and excite them to want to find out more about you.

Don’t reiterate what has already been written on your CV . Instead, they want to know how the experience on your CV has made you a more rounded individual. How has it shaped your interest in your chosen study and what is compelling you to continue to further your learning?

Provide evidence . If you are highly regarded within your professional sector, then demonstrate this – are you involved in any sector groups or have you been recognised with any awards? The whole purpose of your potential research project is to provide evidentiary proof of your hypothesis so if you are going to make bold statements about your career history, then the first thing any PhD supervisor will want to know, is 'Where is the evidence?'.

Check for errors . Remember that your letter is a professional representation of who you are. Before submitting your PhD application, make sure that your cover letter is free from grammatical errors and spelling mistakes. It’s a sister document to your CV so try to ensure consistency between the two documents – use similar formatting, a professional font (Ariel or Calibri are good choices) and ensure that your margins are coherent.

Below, is an example of a cover letter for your PhD application. We hope that it inspires you and helps you to understand more about what you should be including when it comes to writing your own letter.

Remember that this is an example only and your cover letter should be tailored to your circumstances.

Recipient Name Recipient Job Title Recipient Address Date Dear [name] Cover letter for application to join the PhD programme at [school]. I am writing to you to showcase my interest in continuing my academic study through the PhD programme in [subject] at [University]. I am keen to join the doctoral programme within your [department] because I believe that its rich history of academic research is a perfect match for my academic aptitude and my extensive career history. I’ve long been interested in [subject] and I recently met with [name], who is one of your alumni. They inspired me to take the leap and submit this application because I’ve long been interested in developing my knowledge honed through my professional experience at [company name]. I studied [subject] at [university] and throughout my academic history and work experience, I’ve developed a strong interest in the niche field of [topic]. My BA thesis was based upon [subject] and since completing my undergraduate studies, I’ve been able to put my theoretical knowledge into practice through my work at [company name]. As you can see from my enclosed CV, I’ve been able to hone my skills into key specialisms which have led me to develop an interest in [project]. I believe that there is scope to continue the research into [subject] due to the ever-changing nature of the profession and I’m keen to combine my practical and theoretical knowledge with my research. I believe this is of value to not just myself and my peers but also my wider profession, since it could help others to understand the importance of [subject]. I wish to continue my academic career by completing my doctorate, which has always been a long-term ambition of mine. I cannot imagine a better place to study than [university]. I have always been inspired by the achievements of this academic institution and I wish to work alongside your teaching staff to research my hypothesis which is [details]. In particular, I would like to work alongside Professor [name], who was highly regarded by our mutual acquaintance [alumni name]. With my theoretical knowledge and my professional expertise, I am confident that I can complete my chosen research project to a high standard. I am a dedicated hard worker and have long been regarded within my sector through my involvement with [professional bodies]. I have also been recognised along with my peers for our work through the achievements of many industry awards including [details]. Following on from the completion of my doctorate, I plan to use my knowledge to help educate fellow professionals, and thus improve awareness and understanding of our sector. I hope that this letter has given you some insight into my dedication to my learning and that you will consider my application. I would like to draw your attention back to my CV which is enclosed with this letter, which will demonstrate my professional and academic history. I look forward to hearing from you in due course. Yours sincerely, [Signature] [Name] Encl. Curriculum Vitae

This article has been designed to give you some insights into what to expect from your PhD application.

To read more about PhDs, we recommend that you read our postgraduate pages , which contain numerous articles about PhDs, MBAs and further study.

You might also be interested in these other Wikijob articles:

How to Write a Cover Letter? (Examples & Cover Letter Tips)

Or explore the Postgraduate / PHD sections.

Writing an Academic Cover Letter for a PhD Application
Applying to a PhD
The aim of an academic cover letter is to convince the supervisor that you are a strong candidate for the PhD position on offer.
Your cover letter should be half a page to a full page in length; it should be concise and to the point.
Your PhD cover letter should include your personal details , the position you’re applying for, your motivation for applying, what you know about the project, what relevant experience you have and what makes you suited for the position.

The two documents crucial to get right when applying to a PhD are your CV and covering letter.

In this article, we’ll set out the core guidelines you should follow to create an effective academic cover letter.

What Is An Academic Cover Letter?

An academic cover letter is a written document that accompanies your CV and application form when applying for a PhD.

It’s different from a CV as instead of being a structured summary of your skills and experience, it is a summary of why you believe you are suited for a particular PhD programme. As a result, all academic covering letters should be tailored for the specific position you are applying for and addressed to the supervisor who is overseeing the project. They also shouldn’t repeat what is already stated in your CV, but rather expand on the details most related to the position you are applying to.

Note: An academic cover letter is sometimes referred to as a PhD application letter, but never a motivation letter. The latter is different in that it concerns the reasons as to why you want to undertake research, while a cover letter focuses on demonstrating your suitability for a programme. This is an important distinction to note.

What Is the Purpose of An Academic Cover Letter?

The aim of an academic cover letter is to convince the PhD supervisor that you are the perfect candidate for the PhD project.

Academic cover letters should complement your CV and sell you as a person – will your potential supervisor be excited to work with you after having read your cover letter?

What Should I Include in My Academic Cover Letter?

You should demonstrate that you have the skills which make you suited for research. It is essential that you recognise these skills in you and that you use them to promote yourself.

1. Your Personal Details

Include your name, address, email address and phone number in the top right corner of the letter. This is so the supervisor can reach you should they have questions or require any further information.

2. The Position You’re Applying For

Help the supervisor establish exactly which PhD position you are applying for as there may be several positions being advertised at one time. If they provide a reference number as part of the project description, it would be a good idea to include it in brackets.

3. Why You’re Interested in The Position

Use this section to explain your motivations for applying to the specific PhD and where your research interests stem from. Is it related to the dissertation you produced as part of your final year undergraduate dissertation, etc?

Whatever your motivation for applying to the PhD, make sure that your enthusiasm comes across clearly. The supervisor will appreciate how great a role self-drive plays in completing PhD projects and you will want to convince them you have the level of drive required to be successful.

4. What You Understand About the Project

Besides explaining your motivations for undertaking the project, show that you possess a basic understanding of it. In doing so, make sure you reinforce each point with some level of evidence; avoid making general statements or talking loosely around the research subject. This will show the PhD supervisor that you’ve taken the time to research the background to the project.

5. What Relevant Experience You Have

In this section, briefly discuss your academic background and any relevant experience you have within the field of research. Don’t worry if you have little experience in this area as this will be the case for most applicants. If this the case, then use this section to explain how you will be committed to the PhD research project. If you have experience in conducting research, explain what your role was, the analytical methods you used and any other aspects of your work which may be relevant. Similarly, discuss any teaching experience if you happen to have it.

6. Closing Statement

Keep this short and concise. Thank the supervisor for taking the time to read your application and let them know that you’re looking forward to hearing from them.

How Long Should My Academic Cover Letter Be?

Your academic cover letter should be between half a page to one full page .

To keep it effective, make it as concise as possible and only discuss points which are either relevant to the project or the aspect of being a doctoral research student. This may feel difficult to do, especially if you have much you want to include, but keep in mind that your cover letter can also be used as evidence of your communication skills, more specifically, whether you can convey important information in a clear and logical manner. As this will be a key skill of any research candidate, the prospective supervisor will take it into account when evaluating your capabilities.

How to Format an Academic Cover Letter for A PhD Application

Your cover letter should be written in paragraph format, with bullet points only reserved for situations where a list would improve clarity. This is because a cover letter is one of the few places where you are expected to show your personality, so using too many bullet points will diminish your ability to do this. The best way to approach writing your application letter is to see it as a very short personal essay.

Use a common font like Times New Roman or Calibri, and if possible, avoid the use of highlighting, underlining and tables as they become too distracting. Keep your font size between 10 to 12 points and your margins to at least 0.5 inches around all edges. Try to match the font size, type, line spacing and margin size to your academic CV for neat and consistent presentation.

Your cover letter should be addressed to the PhD supervisor, starting with a “Dear [academic title] [surname]”, for example, “Dear Professor Williams”.

Hopefully, you now know what it takes to write a successful cover letter for a PhD application. While a strong cover letter will go a long way to helping you stand out, you will need to learn how to create an equally strong CV if you really want your application form to excel. To this effect, we recommend you next read our step-by-step guide for creating effective academic CVs .

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How to Write a PhD Cover Letter With Examples

13th June 2024

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A well-crafted cover letter is an essential component of your PhD application package. It provides an opportunity to introduce yourself, highlight your qualifications, and express your enthusiasm for the program. While your academic CV provides a comprehensive overview of your academic and professional background, the cover letter allows you to personalise your application and make a strong impression on the admissions committee. This article will explore what a cover letter for PhD application is and will guide you through the process of writing a compelling cover letter for your PhD application, including tips and examples.

What is a PhD Cover Letter?

A PhD cover letter is a crucial document that accompanies your application for a doctoral programme. It serves as a personal introduction to the admissions committee, outlining your research interests, academic background, and why you are a strong fit for the programme. Unlike a CV, which lists your qualifications, the cover letter highlights your motivation, research goals, and how your past experiences align with the programme’s strengths. It’s your opportunity to make a compelling case for why you should be selected, showcasing your passion for the subject and your readiness for the challenges of a PhD.

Understanding the Purpose of a PhD Cover Letter

A cover letter for a PhD application serves several purposes:

Introduction: The cover letter introduces you to the admissions committee, providing a brief overview of who you are and why you are applying to the program.

Personalisation: It allows you to personalise your application by highlighting specific aspects of your background and qualifications that are relevant to the program.

Demonstration of Interest: The cover letter demonstrates your enthusiasm and interest in the program, showcasing your motivation for pursuing a PhD and your alignment with the program’s goals and values.

Additional Information: It provides an opportunity to address any gaps or inconsistencies in your academic CV and provide additional context or explanations where necessary.

How to Write a PhD Cover Letter

1. Address the Letter Appropriately

Begin your cover letter with a professional greeting, addressing the recipient by name if possible. If you are unsure of the recipient’s name, use a generic greeting such as “Dear Admissions Committee.”

2. Introduce Yourself

Start by introducing yourself and stating the purpose of your letter. Mention the specific PhD program you are applying to and briefly explain why you are interested in the program.

3. Highlight Your Qualifications

Highlight your academic and professional qualifications, focusing on experiences and achievements that are relevant to the program. Emphasise any research experience, publications, presentations, or awards that demonstrate your readiness for doctoral study.

4. Connect Your Background to the Program

Demonstrate your familiarity with the program by discussing how your background and interests align with the program’s focus areas, faculty expertise, and research opportunities. Explain why you believe the program is a good fit for your academic and career goals.

5. Express Enthusiasm

Express genuine enthusiasm and excitement for the opportunity to join the program. Convey your passion for your field of study and your eagerness to contribute to the academic community.

6. Be Concise and Clear

Keep your cover letter concise and to the point, focusing on the most relevant information. Avoid unnecessary details or lengthy explanations.

8. Proofread Carefully

Proofread your cover letter carefully to ensure it is free of typos, grammatical errors, and formatting issues. Consider asking a trusted friend, mentor, or colleague to review your letter for feedback.

How to Format a PhD Cover Letter?

When applying for a PhD programme, a well-formatted cover letter is essential for making a strong impression. The typical PhD cover letter format follows a clear and professional structure. Start with your contact information at the top, followed by the date and the recipient’s details. Begin with a formal salutation, such as “Dear Dr. Smith” or “Dear Admissions Committee.”

In the introduction, briefly state your purpose and mention the specific PhD programme you’re applying for. The body should include 2-3 paragraphs: one detailing your research interests and how they align with the programme, another highlighting your relevant academic background and experiences, and a final paragraph explaining why you’re particularly interested in this programme and institution.

Conclude with a strong closing statement, expressing your enthusiasm for the opportunity and your readiness to discuss your application further. Finally, end with a professional sign-off, such as “Sincerely,” followed by your name.

Example of a PhD Cover Letter

Here’s an example of how to structure a cover letter for a PhD application:

I am writing to express my enthusiastic interest in the [PhD Program Name] at [University Name], as advertised in [Source of Advertisement]. With a strong background in [Your Field of Study] and a passion for [Specific Research Interest], I am confident that I would make a valuable addition to your academic community.

I recently completed my [Degree Level] in [Your Field of Study] at [Your University], where I graduated with honours. My academic coursework and research experiences have equipped me with a solid foundation in [Relevant Skills or Knowledge], preparing me for advanced doctoral study. I am particularly drawn to [Specific Aspect of Program], and I am excited about the opportunity to collaborate with esteemed faculty members such as [Professor’s Name].

In addition to my academic achievements, I have [Briefly Mention Relevant Experience or Accomplishments], which I believe demonstrate my readiness for doctoral study. I am eager to further explore [Specific Research Interest] and contribute to the ongoing research efforts at [University Name].

I am impressed by the innovative research being conducted at [University Name] and the interdisciplinary approach to [Your Field of Study]. I am particularly interested in [Specific Research Project or Area], and I am eager to explore potential collaborations with faculty members and fellow students.

Thank you for considering my application. I am excited about the possibility of joining the [PhD Program Name] at [University Name], and I look forward to the opportunity to contribute to the academic community. I am available for an interview at your earliest convenience.

[Your Name]

The Bottom Line

A well-written cover letter can significantly enhance your PhD application and set you apart from other candidates. By following these tips and using the example provided, you can craft a compelling cover letter that highlights your qualifications, demonstrates your enthusiasm for the program, and convinces the admissions committee of your suitability for doctoral study. Remember to tailor your cover letter to each program and provide specific examples that showcase your strengths and alignment with the program’s goals. With careful preparation and attention to detail, you can increase your chances of success in the competitive world of PhD admissions.

Maximise Your PhD Application

Let us guide you through your PhD application process with our comprehensive application support package . Tailored to your specific needs and subject area, our nine-element package is designed to assist students applying to PhD programmes in English-language universities across the UK, US, Australia, and more.

It includes a consultation session, university recommendations, personalised letters of introduction, funding advice, CV enhancement, personal statement drafting, PhD title exploration, a full proposal, and miscellaneous application support. Get in touch to learn more about how we can support your PhD application.

Cover Letter for PhD Application: Guide for Writing One & Example From a Real PhD Student

Klara Cervenanska ,
Updated March 27, 2023 9 min read

When applying for a PhD research position, you usually need to submit certain documents, including an academic CV and a cover letter for PhD application .

A PhD cover letter, also referred to as an academic cover letter, should be carefully crafted, well-formatted, and contain specific sections.

We'll show you how to do exactly that, along with a sample of an academic cover letter from a real person admitted to a PhD program at Lyon University in France.

And if you're not sure how to go about writing your PhD CV, check out this article: CV for PhD Application: How to Write One Like a True Scholar (+CV Example) .

Click on a section to skip

What is an academic cover letter?

What to include in a cover letter for phd application, how to write a cover letter for phd application, how to format an academic cover letter, phd cover letter sample.

An academic cover letter is a document that PhD candidates submit alongside their academic CV when applying for a PhD.

Essentially, it's a cover letter for a PhD application.

It's not exactly the same as your regular business cover letter. Nor is it the same as a personal statement or a motivation letter .

The purpose of a cover letter for PhD application is to explain to the reader, who's likely a researcher or a professor, what you can contribute to their institution and/or field.

Moreover, in a PhD application cover letter, you should explain why you're a good match for the research position on the program.

Differences between academic cover letter and business cover letter

Both these documents serve different purposes and people use them in different settings:

Academic cover letter is used when applying for positions in academia — most often for a PhD. More emphasis should be on education, research background and scholarly accomplishments. Moreover, it should explain what your contribution to the institution or field could be. It should also point the reader to your academic CV.
Regular (business) cover letter is normally used when applying for any kind of job . Hence, more emphasis should be on skills and past experience while being tailored to a specific job position. You should also explain why you're a good fit for the position at the given company. It should point the reader to your resume.

There are also other documents people often mistake for an academic cover letter. These include:

Motivation letter is especially relevant for fresh graduates when applying to a university, a non-profit organization, or voluntary work. A motivation letter focuses more on your interests and motives for applying.
Personal statement. Also used in an academic setting. It's always written by an applicant, often a prospective student, applying to college, university, or graduate school. You explain why you've chosen a particular course and why you'd be good at it. Other names include a statement of purpose or a letter of intent .

Like every cover letter, an academic one also needs to include specific elements and content sections. These are:

Header. Here, provide your contact information, such as your name, address, phone number, and email in the header of the document.
Formal salutation. In an official letter like this one, you should address the reader in a professional and formal way. If you know who'll be reading your cover letter, go with Dear Dr. [Surname] or Dear Professor [Surname] . If you don't, go with Dear Sir/Madam .
The specific PhD program or position. Clearly state in your letter which research position you're applying for or the name of the PhD program. A cover letter is usually read before a CV, so you need to make sure everything is clear.
Your motivation. Explain why you're interested in the specific PhD position — it's one of the key elements you should include.
Your academic background. Now, we don't mean you should list in detail every single university course you ever took. Instead, focus on the most relevant course for the PhD and describe in detail what you learned, any projects you worked on, why it was interesting (and optionally, what knowledge gap you identified). In this way, you also show a certain level of understanding of the field.
Your ambition. Briefly mention what your ambitions, intentions, and plans are regarding your contribution to the field when securing your PhD position. How is your research going to enrich the field? How will the institution benefit from it?
Conclusion. Keep the conclusion short. Contrary to a regular cover letter ending , there's no place for reiterating everything here. Simply thank the reader for your consideration and prompt them to read your academic CV.
Formal sign-off. Just pick from the usual: Sincerely, Respectfully, Regards... Then throw in your full name in the following line.

And that's all you need to include!

Now, let's take a look at how to write your cover letter step-by-step.

Applying for a PhD will be a lot less stressful if you follow these tips on how to write a cover letter for a research position:

Consider researching the background of the organization, department, ongoing research projects, and their past and current projects. All that before you start writing your cover letter. Knowing these things will help you tailor your letter to the specific PhD opening.

Before you actually start writing, try to sit down and take a moment to think first. Assess how your past experiences helped you prepare for the PhD position and scribble down those that are most relevant and significant for the specific program. These include any research experiences, research projects, courses, or internships.

In the first few sentences of your letter, you need to convey some basic information about yourself and what specific position you're applying for. The opening should also state firmly why you're a strong candidate for the position/program, by using a persuasive and convincing wording. Here's an example: "As an MChem Chemistry graduate with a narrow focus on the sustainable synthesis of biologically active molecules from the University of Dundee, I am excited to apply to a "Synthesis Of Small Molecule Inhibitors Using Enzymes" PhD programme at an institution with such a strong foundation and numerous research groups in this field."

This is the place where you may explore more extensively on the educational journey that brought you here. Set the foundation for demonstrating how your Master's degree and research experience seamlessly translate into the next phase — the PhD program. Emphasize how your thesis contributes to the field's body of knowledge. Mention any other publications that support your thesis. And, if you can, identify any knowledge gaps or topics that can be explored further.

This paragraph provides the opportunity to neatly tie in together everything the reader has learned about you so far. You can show how your previous experience, coupled with what you'll learn during the PhD program, will come together to produce something novel to enrich the field. First, identify the courses or topics within the PhD program that interest you the most and how they relate to you developing your research further. Second, introduce your future research aspirations and goals. Third, point out how this future work will enrich the field and what will the intellectual merit be.

When ending your PhD cover letter, briefly refer your reader to your academic CV and encourage them to examine all of the remaining projects, courses, publications, or references . Finally, thank the reader for their time and consideration and let them know you look forward to hearing from them. Sign off.

Put the letter in a drawer and don't think about it for a day or two. Then, when you read it again, you'll have a fresh pair of eyes to see the cover letter in a new light. Maybe you decide some things are redundant, or you think of something that's more relevant. Or you know, find a typo here and there.

Just like an academic cover letter needs to contain certain content components, the formatting should also align with the structural expectations for this type of document.

How long should a cover letter be? How to finish a cover letter? And what about the cover letter font and spacing?

Here's a recommended academic cover letter format:

Length. While STEM PhD candidates should aim for half a page to one page, humanities candidates can do 1–2 pages.
Font. Use one of the classics: Times New Roman, Calibri, or Arial. Just no Comic Sans, we beg you. Keep the size between 10–12 points. Also remember to keep the text clean — no underlining, no bolding, and no color. However, you can use italics if appropriate.
Spacing. Cover letter spacing isn't complicated. Just single-space your text, make sure there's a space between each paragraph, and leave a space between the concluding paragraph and your formal sign-off.
Margins. The only rule here is that the margins on your cover letter should match those on your CV.
Consistence with your CV. Your academic cover letter should match your academic CV in all formatting aspects — including the cover letter font and spacing. For example, Kickresume lets you choose a matching template for your CV and your cover letter, so no need to worry about this.

If the institution provided any instructions for formatting your academic cover letter, don’t get creative and follow their guidelines.

Finally, to help you tie everything we talked about together, here's a cover letter sample from a real person admitted to a PhD program at Lyon University in France.

These things ensured Herrera's cover letter was successful:

She clearly states her motivation in the opening. In the first two paragraphs, Herrera introduces herself and her motivation to apply for the given PhD program.
She describes educational and research background thoroughly. The main body of the letter is dedicated to describing Herrera's educational background, research projects, internships, and skills acquired throughout the way.
She presents research aspirations in the letter. Herrera writes: "I have a history of proven results and profound findings. Given opportunity, I’m confident in my abilities to earn similar ground-breaking results while being part of your team."

Even though this example lacks some of the key elements, such as mentioning the specific PhD program or identifying the topics within the PhD program that interest her the most, this PhD cover letter still managed to impress the University of Lyon.

Lyon University PhD Student Cover Letter Sample

Klara graduated from the University of St Andrews in Scotland. After having written resumes for many of her fellow students, she began writing full-time for Kickresume. Klara is our go-to person for all things related to student or 'no experience resumes'. At the same time, she has written some of the most popular resume advice articles on this blog. Her pieces were featured in multiple CNBC articles. When she's not writing, you'll probably find her chasing dogs or people-watching while sipping on a cup of coffee.

Cover letter analysis: junior product manager hired by ibm, the only cover letter guide you’ll need in 2024 (+examples).

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Cover Letters

A cover letter introduces and markets you effectively by complementing your CV.

A cover letter tells your story by highlighting your relevant strengths and motivation for the person and organisation you are writing to, rather than listing all the things that can already be seen on your CV.

Always take the opportunity to submit a cover letter if you are given the chance.

The cover letter gives you scope to showcase what interests and drives you, and your enthusiasm for an organisation and the role. You can use it to align yourself with the organisation’s strengths, values and culture, and highlight in a targeted way your knowledge and strongest, most relevant skills for the position.

The content and style are up to you, but a logical and engaging structure is key. Below are some guidelines.

How to Write Cover Letters

Aim for a professional tone that conveys your message to the reader succinctly - remember it's not an essay or dissertation! Write in clear, concise English – take care not to drown the reader with your detail and avoid jargon they may not understand. The Plain English Campaign has some good guidance on improving your writing style.

Structure it like a business letter, brevity adds power and aim for no longer than 1 side of A4 in length. However, if the organisation gives you very specific instructions about the structure. length and content, follow their guidance.

Introduction

Introduce yourself and explain why you are writing. If you are responding to an advertisement, state where you saw it. This tells the recruiter why they are reading the letter, and it gives them feedback on which of their advertising sources are working. You need to think about how you would like to introduce yourself; it could be that you mention the course you are studying and when you plan to finish it along with your place of study.

Why this job?

Explain why you are interested in the job and the organisation. Tailor the letter to the organisation and job description to make it clear that you haven't sent out multiple copies of the same letter to different employers.

Draw on your research, especially what you have learnt from speaking with their staff (e.g. while meeting them at a fair or event, or during work shadowing/experience) as this will demonstrate an awareness and understanding of them that goes beyond the corporate website. Be specific about why the position is particularly attractive for you, and back this up with evidence from your past, or by linking this to your overall career plans, and what you find exciting about this sector, don’t just repeat the text from their publicity material.

Explain why you are well-suited to the position. Refer to the most relevant skills (c.3-5), experience and knowledge you have and match what you say to the requirements outlined in the job description. Tell your story and highlight key evidence so that you are building on your CV, but not using exactly the same phrases. Make sure you read our guidance on demonstrating you fit the job criteria for more advice.

As your aim is to convince the recruiter that you are a suitable candidate for the job, focus on your accomplishments and the transferable skills that are relevant to the role. State explicitly how you match the job criteria – don’t expect the person reading your letter to infer your skills or experiences for themselves.

Support your claims by referring to examples that are already detailed in your CV. You can make a stronger, more credible case by linking different experiences that highlight similar skills or competences. For example:

You first demonstrated your organisational skills by creating (an event) at school, and you have developed them further by raising (£xx) at last year’s fundraiser and, most recently, by leading (another event) for your society attended by (number) of people.
The role (applied for) would allow you to further explore your interest in mental health well-being which has driven your success as college welfare officer and the personal sense of achievement gained from working as a peer counsellor.

Reiterate your desire to join the organisation and end on a ‘look forward to hearing from you’ statement, followed by ‘Yours sincerely’ if writing to a named individual and ‘Yours faithfully’ if you have not been able to find a named contact.

Write to a named person if you can
If you have not been able to find a named contact, you could use ‘Dear Recruitment Manager’ or ‘Dear Recruiter’.
Check your spelling and get someone else to read it over.
Check that it says clearly what you want it to say. Are there any sections that are hard to read, overly long sentences? If yes, try to simplify the language, avoid jargon, use shorter sentences or take out that section completely.
Make the letter different each time. If you insert another company name, does the letter still read the same? If so, tailor it more specifically to the firm - you may need to do further research
Don’t start every sentence with “I”.
Give evidence for all your claims.
Be enthusiastic and interested.
Don’t repeat your whole CV.
It’s normal to find cover letters tricky to write. Give yourself plenty of time before the application deadline to redraft.
A careers adviser at the Careers Service can give you feedback on the content and structure of your cover letter and CV, and advise you on how best to target particular sectors – write one first, book an appointment on CareerConnect and ask a careers adviser for feedback.

Academic Cover Letters and Statements

Academic cover letters.

Academic cover letters vary in length, purpose, content and tone. Each job application requires a new, distinct letter.

For applications that require additional research or teaching statements, there is no point repeating these points in a cover letter – here, one page is enough (brief personal introduction, delighted to apply, please find enclosed X, Y, Z documents).

Other applications ask for a CV and a cover letter only, in which case the letter will need to be longer and require more detail. Others ask explicitly for this detail in the form of a supporting statement that sets out how you fulfil the job criteria. Aim for a maximum length of two pages, though for roles at associate professor level and above it may extend to 3-5 pages. In all cases it is important to use the space effectively and show that you can prioritise according to what they are looking for.

In all cases:

Your letter is a piece of academic writing – you need a strong argument and empirical evidence
Write for the non-expert to prove that you can communicate well
Make sure you sound confident by using a tone that is collegial (rather than like a junior talking to a senior)
Demonstrate your insight into what the recruiting department is doing in areas of research and teaching, and say what you would bring to these areas from your work so far.
Give quantifiable evidence of teaching, research and funding success where possible.

Teaching Statements

What is a teaching statement and why do you need one.

When making an academic job application, you may be asked for a teaching statement (sometimes referred to as a ‘philosophy of teaching statement’). These statements may also be requested of candidates for grant applications or teaching awards.

A teaching statement is a narrative that describes:

How you teach
Why you teach the way you do
How you know if you are an effective teacher, and how you know that your students are learning.

The rationale behind a teaching statement is to:

Demonstrate that you have been reflective and purposeful about your teaching. This means showing an understanding of the teaching process and your experience of this
Communicate your goals as an instructor, and your corresponding actions in the laboratory, classroom, or other teaching setting.

Format and style of a Teaching Statement

There is no required content or format for a teaching statement because they are personal in nature, but they are generally 1-2 pages, and written in the first person. The statement will include teaching strategies and methods to help readers ‘see’ you in a lab, lecture hall, or other teaching setting. The teaching statement is, in essence, a writing sample, and should be written with the audience in mind (i.e. the search committee for the institution(s) to which you are applying). This means that, like a cover letter, your teaching statement should be tailored for presentation to different audiences.

Articulating your teaching philosophy

Consider your experiences as both teacher and learner, and always keep your subject at the forefront. Consider all opportunities that you have previously had to teach, mentor, or guide, and determine instances that were both successful and perhaps not so successful. Understanding why and how learning happens is an important part of your teaching philosophy.

Here are some general areas to focus on in your teaching statement:

Goals : Convey your teaching goals. What would you like students to get out of your courses? What matters most to you in teaching and why?

Strategies : List effective teaching strategies. How will you realise your goals? What obstacles exist to student learning and how do you help students overcome them?

Evidence : Specific examples of your teaching experience are powerful in a teaching statement. Provide evidence that your students have learned (or not) in the past.

Research Statements

Some applications ask for a short research statement. This is your opportunity to showcase your vision for your research, propose a research plan and show how this builds on your current expertise and achievements. It forms the basis for discussions and your presentation if you are invited for interview.

Remember to:

Provide a big picture overview of your research vision
Make sure there are clear links between your proposal and the work of the recruiting institution. Each statement must be tailored to the particular role you are applying for
Write about your research experience stating the aims, achievements, relevant techniques and your responsibilities for each project
Write as much (within the word limit) about your planned research and its contribution to the department, and to society more broadly
Invest time and ask for feedback from your supervisor/principal investigator or colleagues.

Tips for Junior Research Fellowship or JRF Applications

Read the job description carefully to understand what is prioritised by the recruiting College or institution(s) beyond furthering your research. If there are additional responsibilities such as outreach, mentoring, expanding or fostering academic networks, you will need to provide evidence of your interest and experience in these areas, as well as statements about how you would fulfil these roles when in post.

Try to meet current junior research fellowship (JRF) holders to gain further insight into what the role entails on a daily basis and what is expected by senior colleagues.

Show how your research contributes to, extends and/or maximises the impact of other work going on in the university. Then state why the JRF would enable you to further these in specific ways.

Think about how to demonstrate your experience in the following areas:

Your research vision. Can you outline a big picture view of the research you want to do and its impact, for the department, the field and the wider society
Publications, think broadly here and include journal articles, book chapters, policy papers, expert reviews, public commentaries and any other type of media coverage
Funding, give prominence to any funding awards and to your grant-writing experience
Participation in professional activities such as establishing collaborations with people or organisations outside the university, reviewing journal articles and membership of relevant societies
Outline how you intend to participate in knowledge exchange and public engagement within your fellowship. These activities are now recognised as significant components of academic life

Look at Vitae’s Research Developer Framework to identify any other academic-related competencies that you could demonstrate in your application (particularly project-management, leadership, developing innovative partnerships/strategic thinking).

Have your application reviewed by a careers adviser by booking a short discussion appointment on CareerConnect .

Our Resources

Example cover letters.

Sample cover letter
Sample cover letter for management consultancy
Sample cover letter for voluntary organisation
Sample speculative cover letter (see speculative applications)
Sample cover letter for first lectureship, Arts and Humanities
Vitae for examples and advice relating to academic cover letters

Demonstrate You Fit the Job Criteria
Application Forms

External Resources

External websites with guidance and examples.

TARGETjobs: Cover letter essentials
Prospects: Cover Letters

Artificial Intelligence (AI) generators and other paid-for services

A growing number of websites offer AI-generated cover letters, either for free or for a fee. There are also numerous organisations offering to write your cover letters for a fee. We believe that if you follow the advice above and come for a (free) cover letter review at the Careers Service as part of a 20-minute 1:1 appointment, you will get the best service for you.

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How to Write a PhD Cover Letter – Tips and Template

In this article, we’ll cover:

PhD Cover Letter Sample

What to include in a phd cover letter, tips for writing a phd cover letter, phd cover letter template.

If you are applying to a PhD program, then congratulations! You’ve worked hard to get here, and you are taking a big step in your academic career. PhD candidates have many responsibilities, including participating in research, publishing their results, engaging in professional development, and occasionally attending conferences.

The first step in admission to a PhD program is to write an excellent cover letter for your PhD application. Your PhD cover letter will help you stand out to the admission committee and increase your visibility. Keep reading to find out how to enhance a cover letter for a PhD position and maximize your chances of being accepted.

If you’re trying to write a cover letter for a PhD admission, it can be tough to get started. Try looking at a PhD cover letter sample like this one to help inspire you.

Daniel Fima 765-765-7655 [email protected]

Angela Carmela Head of Admissions Department of Psychology University of New Town

Dear Ms. Carmela,

I’m writing to express my interest in the doctoral program for the Department of Psychology. I have a bachelor’s degree in Psychology, and I’m interested in exploring the effects of intergenerational trauma. My combination of education and experience makes me a strong candidate for this role.

While completing my degree at Best City University, I discovered my enthusiasm for trauma and its prevalence in certain populations. It is my intention to pursue this subject at University of New Town. This research is valuable in helping us understand how genetic vulnerabilities are triggered across communities.

In my previous position as a research assistant, I was responsible for recording and analyzing data from clinical research on PTSD patients. During my time there, I was able to co-author several papers on the link between PTSD and amygdala activity. These experiences directly transfer to the PhD program.

I’m interested in pursuing my research at University of New Town because your Psychology department is world-renowned and highly respected. I’m confident my skills and enthusiasm will make me a strong addition to the department.

I’m happy to discuss my qualifications in further detail. I can be reached by email, and I look forward to hearing from you. Thank you for your consideration.

Sincerely, Daniel Fima

You might be wondering what elements to include in a cover letter for a PhD program. A PhD cover letter has many of the same components of a standard application letter, but the content should be specific to your academic program. Follow these guidelines to help you write a strong cover letter for your PhD application.

1. Greeting

Like any application letter, a cover letter for PhD a position should have a polite and professional greeting. It’s best to address your PhD cover letter to a specific person, such as the head of the department or the admission team.

2. Body paragraphs

The body paragraphs of your PhD cover letter should include some key information about your academic history and motivation. Use these prompts to help you write the body of your PhD cover letter.

The program you’re applying for: You can briefly state the program you’re applying for in the body of your PhD cover letter.
The reason why you’re applying: PhD candidates should be motivated, so it’s important to include your reasons for applying when you write a cover letter for a PhD application. Your career goals or passion for the program are examples of application reasons you can include in your PhD cover letter.
A summary of your academic background: You can include a summary of your academic background in a cover letter for a PhD program. Try not to list your entire history in your PhD cover letter, since this be listed in your CV. You can instead describe key accomplishments or notable programs.
The significance of your research: It’s important to explain why your future research will be valuable in your PhD cover letter. The administrators will want to know that their investment in you will be beneficial, which is something you can explain in your PhD cover letter. Your research and ideas are no doubt important, so let them know why!

The body of the PhD cover letter can be hard to write if you don’t know where to begin, but looking over some PhD cover letter example paragraphs can help you get started. The following PhD cover letter samples are effective because the applicants show their enthusiasm and give specific examples of their research and goals.

Sample cover letter for PhD application in biological sciences:

I graduated summa cum laude at Science and Tech University, where I developed my passion for chemistry. During my research internship, I was part of a team that tested microbot technology to deliver cancer treatment to targeted cells. I intend to further this research by exploring the relationship between targeted treatment and symptom experience. This could significantly impact treatment outcomes for future cancer patients and has far-reaching benefits.

I’m passionate about this PhD program because the research facilities at Intellect University are second to none, and I’m confident that your Chemistry Department is the best place to undertake my research.

Sample cover letter for PhD application in engineering:

In my previous position as a research assistant for the geological engineering department at South Science Institute, I was responsible for analyzing our team’s data on the impact of agriculture on water systems. Together with my associate, we submitted our research for publication to the Journal of Geotechnical Engineering. The research I’m interested in pursuing at Aspire University concerns the effect of agriculture runoff in nearby ecosystems. Since factory farming has global impacts, I believe my research could affect future agricultural practices. I’m interested in the PhD program at Aspire University largely due to your commitment to environmental research, which is something I value as a long-time volunteer for environmental initiatives in my community.

Use the closing of your PhD cover letter to state how you can be contacted and to reiterate your gratitude. Include a call to action by letting the admissions team know you’re ready for the next step. This closing paragraph example can give you an idea of how to write the final paragraph of your PhD cover letter.

I would be happy to discuss my qualifications in more detail. Thank you very much for your time and consideration of my application. I can be contacted by email, and I look forward to meeting with you in person.

4. Sign-off

The signoff of your PhD cover letter should be polite, professional, and not casual. Here are some reliable signoffs you can use to end your cover letter for a PhD application.

All the Best
Warm regards
Respectfully

5. Your contact information

After you signoff your PhD cover letter, include your contact details, like phone number and email. This will help the admissions committee contact you easily upon reading your PhD cover letter.

🧑‍🎓 Review the program and institution information.

Before you write a cover letter for a PhD position, review the program and institution information. If you can better understand what the program needs, you can look for ways to include their values in your PhD cover letter. A little research will help you demonstrate how you are a good fit and nail the cover letter for your PhD application.

🧑‍🎓 Highlight your passions and unique attributes.

Many people apply to PhD programs, so you want your PhD cover letter to shine. A cover letter for a PhD application is your opportunity to talk about what makes you unique! Take some time to talk about why this program and your research matter to you, and what you’re passionate about.

🧑‍🎓 Be specific.

When you’re writing your PhD cover letter, avoid being vague by giving specific examples of your academic achievements and passions. Follow the rule of “show, don’t tell” by providing evidence of your strengths or enthusiasm in action in your PhD cover letter.

🧑‍🎓 Express your gratitude.

Don’t forget to thank the admission committee in your cover letter for a PhD position. A little gratitude can go a long way as it helps you appear gracious and professional. Thank the reader for their time and for considering your PhD cover letter.

🧑‍🎓 Proofread your PhD cover letter.

An easy way to augment the cover letter for your PhD application is to proofread it. You can do this yourself or ask a colleague to proofread your PhD cover letter for you. This final step can help you discover mistakes and improve the quality of your PhD cover letter, which will ultimately help your chances of advancing.

To help you write the best possible cover letter for a PhD position, try using a pre-written template. You can substitute your own information and experience into the following PhD cover letter template.

[Your Name] [Your phone number] [Your email]

[Department Head’s Name] [Department Head’s Title] [Department Name] [Institution Address]

Dear [Department Head’s Name]

I’m writing to express my interest in the doctoral program for the [Department Name]. I have a degree in [Subject Name] and I’m interested in [describe research goals]. My combination of education and experience makes me a strong candidate for this role.

While completing my degree at [University Name] , I discovered my enthusiasm for [research subject] because [reason for interest] . It is my intention to pursue this subject by [describe research goals] . This research is vital because [explain the significance of research] .

In my position as [Previous Position Title] , I was responsible for [describe relevant responsibilities] . During my time there, I [list relevant accomplishments] . These experiences directly transfer to the PhD program in [Department Name] .

I’m interested in pursuing my research at [University Name] because [describe something that excites you about the school or program] . I’m confident my commitment to [describe a shared value] will make me a strong addition to your team.

I’m happy to discuss my qualifications in further detail. I can be reached by [preferred contact method] . I look forward to hearing from you.

Sincerely, [Your Name] [Your phone number] [Your email]

🔑 Key Takeaways

One of your first steps in applying to PhD programs is to craft a well-written PhD cover letter. If you’re struggling to begin, try looking at some PhD cover letter samples and templates to guide you. When you write your PhD cover letter, be specific about your experience and explain your research goals in detail.

Don’t be afraid to show some enthusiasm when you write a cover letter for a PhD position, since the admission team will want to see what motivates you. With a strong PhD cover letter, you’ll be well on your way to a rewarding academic career.

With Cake, you can easily create a resume online, free download your resume in PDF, and utilize ATS-compliant templates to create a resume. Create your resume online (free download) for your PhD application now!

Create resume

--- Originally written by Tiffany Quinn ---

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How to write a cover letter

As your one opportunity to sell your skills and experience to potential employers, it's important to get your cover letter right. Discover how to write and format a cover letter, take inspiration from our template examples and learn more about avoiding common mistakes

What is a cover letter?

A cover letter is a document sent alongside your CV when applying for jobs. It acts as a personal introduction and helps to sell your application.

Cover letters are necessary as they give you the chance to explain to an employer why you're the best candidate for the job. You do this by highlighting your relevant skills and experience while keeping the position you're applying for in mind.

Not to be confused with personal statements for your CV , cover letters should complement your CV but not duplicate it. The consensus among recruiters when it comes to the length of these documents is the shorter, the better. Typically, three to five concise paragraphs, cover letters should not exceed one A4 page.

If you're planning on sending the cover letter electronically, put the text in the body of the email rather than as an attachment, to avoid it being detected by spam filters.

Applications should always include a cover letter unless the job advert advises you differently.

How do I write a good cover letter?

Before writing your cover letter, it's important that you do your research. While reading the job description thoroughly is essential, it's not enough on its own. To help you craft a successful cover letter, you'll need to find out more about:

who will be reading your cover letter
the organisation and its culture
the industry it operates in and any relevant news
company competitors and market position.
the organisation's goals over the next five years.

When writing your cover letter, keep it brief and ensure it emphasises your suitability for the job. Cover letters can be broken down into the following sections:

First paragraph - The opening statement should set out why you're writing the letter. Begin by stating the position you're applying for, where you saw it advertised and when you're available to start.
Second paragraph - Highlight any relevant experience and demonstrate how your skills match the specific requirements of the job description. Summarise any additional strengths and explain how these could benefit the company.
Third paragraph - Cover why you're suitable for the job, what attracted you to this type of work, why you're interested in working for the company and what you can offer the organisation. This is a good opportunity to show off your knowledge about them.
Last paragraph - Use the closing paragraph to round up your letter. Reiterate your interest in the role and indicate your desire for an interview. Now is the time to mention any dates when you're unavailable.

Once finished, read through the document and cut out any unnecessary words and sentences. Don't fill up space by repeating what's already covered in your CV. As a rule, only mention your current salary or salary expectations if the employer has specifically asked you to. If you're asked to include this information, put it between the third and last paragraphs.

Unless the job advert states differently - for example, it may ask you to provide your CV and cover letter as a Word document - save it with a .PDF file extension to ensure it can be opened and read on any machine. Windows PCs and Macs don't always work in harmony - Windows uses a .docx file extension and Macs .pages but if the recruiter uses the opposite system, they may not be able to open your file. Using a .PDF file extension should solve this.

If you need help with your CV take a look at how to write a CV .

How should I address a cover letter?

Always try and address your cover letter directly to the person who will be reading it. Bear in mind that you're more likely to receive a reply if you send it to the right person.

For advertised roles, the person to address the application to is often named in the job description.

When applying through an agency, aim to address the cover letter to a specific recruitment consultant.

If a contact isn't listed, or if you're applying speculatively , you'll need to do some research.

Visit the company website to see if you can find the name of their hiring manager, conduct a Google search to see if you can find their details, or try to discover if they're on LinkedIn.

After searching extensively online, there's nothing wrong with giving the organisation a call to ask who to address your cover letter to.

If you're really struggling to find a named contact, you can use a general greeting such as:

Dear Sir/Madam
Dear Hiring manager
Dear Human resources director.

However, general greetings should only be used once you have exhausted all other methods of finding a named contact.

Should I disclose a disability in my cover letter?

Deciding whether to disclose a disability in a cover letter is a personal choice. If you feel comfortable doing so, focus on your strengths and how your disability has shaped your resilience and problem-solving skills. Briefly mention any necessary accommodations without dwelling on limitations.

Alternatively, consider waiting to discuss your disability in person to build rapport and address specific concerns. Remember, employers are legally obligated to make reasonable adjustments for disabled employees, so your disclosure can be a positive step towards a supportive work environment.

Take inspiration from our example 'disclosing a disability' cover letter below.

How do I sign off a cover letter?

How you sign off your cover letter depends on how you addressed it. If you include a named contact, sign it off with 'Yours sincerely'. If you use a general greeting, finish with 'Yours faithfully'.

Example cover letters

Sample cover letter - Used to highlight your skills and experience and to express your suitability and passion for the job, cover letters are used to encourage recruiters to look at your CV. Attention to detail is crucial and the spelling, grammar and formatting needs to be spot on. Take a look at our sample cover letter for inspiration.
Speculative cover letter - These can sometimes be an effective method of creating an opportunity. To ensure that speculative cover letters are successful, do your research on the company you're applying to. Using our cover letter template, discover what to include in speculative applications.
Cover letter by a Masters graduate - You probably embarked on a Masters to expand your subject knowledge, gain industry contacts and improve your job prospects but you need to know how to sell your postgraduate qualification to employers.
Cover letter for a jobseeker with no experience - It can be tough applying for a job with no experience, but our example cover letter shows you how to promote yourself to an employer if you haven't got any directly related work experience.
Explaining a gap in your CV - Knowing how to navigate around gaps in your CV can be tricky but it's a mistake to try and gloss over them. Your cover letter is the perfect place to explain these gaps in your employment history to potential employers. Take a look at our sample cover letter to find out how to go about it.
Cover letter for changing career - Find out how to explain a change of direction in our example cover letter for career changers . You'll need to briefly cover why you want to change your career and relate your past experience and wealth of skills to the industry/job you're applying to.
Cover letter by an international graduate - If you'd like to expand your horizons by working abroad , take a look at our cover letter of an international student applying for a job in the UK. You'll need to do your research if you apply for a job in another country, as their application rules may differ.
Disclosing a disability - Just like your gender, marital status and number of dependants, your disability doesn't affect your ability to do a job, and you're not legally required to disclose it on your CV or in your cover letter. However, if you'd like to disclose a disability to outline any adjustments you may need, this sample cover letter will show you how.
Internship cover letter - To set yourself above the competition you need to successfully sell your relevant skills and experience while conveying your passion for the role. As well as explaining to employers what the opportunity could do for you, you'll need to communicate what you could do for the company. Discover how to craft the perfect application for a formal internship with our dedicated template.
Apprenticeship cover letter - Apprenticeships are an increasingly popular route into work, as well as a great alternative to university . Find out how to apply for apprenticeship roles with our focused cover letter example.

For inspiration and guidance on crafting a CV, see our example CVs .

When should I follow up my application?

It's always a good idea to follow up on a job application if you don't hear back. If two weeks have passed and you've had no response, send an email to the hiring manager to check that your application has been received. Use this opportunity to reiterate your interest in the role and why you think you'd be an asset to the company.

Keep this email brief. It shouldn't act as a second cover letter or attempt to replace or repeat the original.

What are some top tips for writing a cover letter?

With employers often receiving lots of applications for each vacancy, it's important for your cover letter to make a lasting impression. To achieve this, you'll need to:

Tailor to the organisation - You should rewrite your cover letter every time you apply for a position to target the company. Sending out a generic letter for all applications rarely yields positive results and recruiters can spot your lack of time and effort from a mile away.
Format - Presentation is important so you'll need to format your cover letter properly. Make sure the document is as uncluttered as possible. Use the same font and size as you use in your CV and if you're sending it through the post or handing it in, use good quality plain white paper to print it on.
Use keywords that appear in the job advert - This lets the employer know that you've read and understood the job description. It also demonstrates that you've taken the time to tailor your application to the job.
Identify your USPs - These are your unique selling points (USPs). Be positive about what you have to offer and clearly outline how your skills and experience meet those requested in the job description. Demonstrate why you're the perfect candidate.
Include examples - Back up the claims in your cover letter with real evidence or examples that show how and when you've used your skills and experience.
Save a copy - If you're invited to interview, you might need to refer back to it.

If you're a student or recent graduate, you can make an appointment with your university's careers and employability service to access further help when writing your cover letter. You'll be able to talk with specially trained advisers, get advice on what to include and have a professional eye look over your application before sending.

What should I avoid when writing a cover letter?

While your CV outlines your academic achievements and your employment history, whether you're invited to interview usually hinges on your cover letter.

'Mistakes in your cover letter can create a negative impression,' says Carl Jukes, employability adviser at the University of Birmingham. 'Employers often use cover letters to assess your attention to detail, communication skills, and professionalism. Mistakes can make you appear careless or unqualified for the position. It's essential to thoroughly proofread and edit your cover letter to ensure it is error free.'

To ensure your cover letter doesn't stand out for the wrong reasons, here are eight things to avoid when writing one:

Being overly friendly - While a cover letter should give a recruiter an insight into who you are as a person, being overly friendly is a big no-no. Avoid writing about your personal life and steer clear of jokes and sarcasm. 'Remember that a cover letter is a formal business document, and maintaining a professional tone is crucial,' says Carl. 'It's best to strike a balance by being polite, enthusiastic, and respectful without overstepping professional boundaries.' Similarly, try not to sound too keen. Enthusiasm for the role is important, but don't go overboard. Your cover letter needs to sound genuine; employers can spot insincerity a mile away.
Only focusing on what the company can do for you - This mistake will kill your application before it gets started. Instead of explaining what you can gain from joining the organisation, use your cover letter as an opportunity to detail how your knowledge, skills and experience can benefit the company. Carl points out that you need to 'address an employer's pain points or challenges and explain how you can contribute to their success.' To achieve this, do some research into the company. Use a range of resources - from looking at the employer's vision, mission and values, to reviewing their social media posts and connecting with current staff on LinkedIn. To find out if you've successfully tailored your cover letter, remove the employer's name from the document and read it through to judge whether you could use the same letter when applying for a similar role at another company.
Underselling yourself - No one likes to sound like they're boasting but you need to make sure you're not underselling your achievements either. Don't be afraid to highlight your accomplishments and USPs, and don't shy away from confidently stating you can carry out certain competencies well. 'If you downplay your achievements or fail to communicate your value effectively, the employer may assume you're not a strong candidate,' explains Carl. 'It is essential to highlight your strengths, experiences, and unique contributions to make a compelling case for why you're a good fit for the role.' Try asking someone who doesn't know you personally, such as a careers adviser, to read through your letter to ensure you've struck the right balance between confidence and cockiness.
Drawing attention to your weaknesses - Avoid sentences such as 'Although I don't have any experience in (specific competency) I'm willing to learn.' Instead, swap this for 'My experience in (this field) has given me X and Y transferrable skills…'. There's no place for negative or passive sentences in a cover letter. Focus on what you can do, not what you can't.
Copying and pasting a template - Cover letters have a standard structure you need to follow and using a template can often help, especially if you're struggling with what to include. The problem occurs when you copy and paste a cover letter example and only make minimal changes to the document. Templates should only be used as a guide. The only things you should be taking from online examples are inspiration and ideas. Although they can be time consuming, every cover letter needs to be unique.
Rewriting your CV - This mistake will lead your application straight to the bin. View your cover letter as a sidekick to your CV - they need to work together but they shouldn't repeat each other. Use your cover letter to add context and detail to certain skills and experiences, while keeping in mind the job description and person specification.
Writing your life story - It's easier to waffle in your cover letter than on your CV but it's important to keep it concise and to the point. To help cut it down, consider every sentence and ask yourself 'do employers need to know this?' and 'is it relevant to the job?'
Failing to proofread - This oversight can lead to spelling mistakes, grammatical errors and formatting slip-ups. It could give employers the impression that you're careless. Don't proofread your letter straight after writing it, as it can be hard to spot mistakes. Take a break and come back later for a final check before sending.

Find out more

Learn more about CVs and cover letters .
Discover how to get a job .
Read our interview tips .

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Cover Letters

A cover letter is a document you send to an employer alongside your application. It helps to introduce you and outlines your interest in the role.

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Careers Service
Making applications
Applications

What to write in your cover letter

We'd suggest the following structure for your cover letter.

The order for the second (why you) and third paragraph (why them) is flexible. You can swap these around if you prefer.

Write to the correct person. It's important to get their name and job title right. If a name is not given, try to find out who you should address your letter to. You can do this by contacting the organisation or checking the website.
If you are making a speculative application you should contact the organisation to ask for a key contact who can help with recruitment .
Address your letter correctly. Use their title and last name only. If you're unsure about their gender, marital status, or preferred pronoun, you can use their full name. If you can't find out the name of the person, use a generic term such as ‘Dear Hiring Manager’ or ‘Dear Recruitment Team’.

First paragraph: Introduction

Briefly explain what you are doing now and why you are writing. If the job or placement was advertised, include where you saw the advert.
A strong, confident and positive opening statement makes a good first impression. For example: 'I believe I have the relevant skills, knowledge and experience to make a difference in this role and in your organisation.'
If you are applying speculatively, be as specific as you can about what you are looking for. Consider giving the employer a range of options. If there are no vacancies available, you could get involved another way. This could be work experience, shadowing or even the chance to meet and ask questions.

Second paragraph: Why you? Summarise what you have to offer

Summarise the most relevant skills from your CV. What can you bring that makes you attractive to the employer?
Keep your summary concise, with specific examples from your experiences. Try to avoid highlighting generic skills and qualities in isolation. Instead, focus on how you developed your skills. For example, 'I am a reliable and trustworthy person with good communication skills' doesn't show how you developed your skills.
If you’re not applying for a specific advertised post, you may not have a job description to help you. You’ll need to work out which skills are required. To help with this, look at the job profiles on the Prospects website.
Convey your enthusiasm for the job and what you can bring to the company, rather than talking about yourself in a general way.
Give reasons why the organisation should consider you. What have you got to offer them? Talk about any relevant experience, knowledge and skills and how you could contribute. Your examples could come from a variety of places. Your degree, internships, part-time jobs, volunteering or extra-curricular experience are all valuable.
Try not to repeat phrases from your CV. Make sure that your CV clearly provides evidence for statements that you make in your letter.

You can split this paragraph into two, depending on how much you have written.

Third paragraph: Why them and why this role? Target the employer

Each letter should be tailored to the organisation and role. Recruiters will not be impressed with a generic covering letter. This is especially important if you are applying speculatively. Find out as much as possible about the field of work, the company and the type of role you are interested in.
Explain why you want to work for this organisation. This could be their ethos, training or product/services. Mention any contact you have had with the company.
Show that you have researched the company and know what they do but don't just repeat what is on their website.

Optional paragraphs: Other relevant information

It may be relevant to include other information in your covering letter. This could be explaining the circumstances of disappointing academic grades. Come and talk to us if you have concerns about explaining these or other issues in your letter. To do this, b ook a CV appointmen t via MyCareer.

For advice on asking for adjustments from an employer, see these websites:

asking for reasonable adjustments
British Dyslexia Association: applying for jobs and promotions. This includes examples of reasonable adjustments employers could make during the application process.
example of disclosing a disability in a cover letter
Finish your letter in a polite and friendly way, saying when you would be available for interview. End on a positive note. 'Thank you for taking the time to consider my application. I look forward to hearing from you' is a good example.
To end your letter, write ' Yours sincerely ' if you know the name of the person you're writing to. It is ' Yours faithfully ' if you don't know the name, followed by your signature.

Example cover letters

See our example cover letters to help you think about structure and content. They can also give you ideas on how to demonstrate your skills. Compare your own draft and see if there’s anything you need to add or improve.

Cover letters for graduate and part-time jobs

Graduate job cover letter example (PDF: 72KB)
Part time job cover letter example (PDF: 118KB)
Speculative graduate job cover letter example (PDF: 120KB)

Advice about writing effective cover letters, with examples

Find further advice about writing cover letters on these websites:

Cover letter essentials for graduate vacancies
How to write a cover letter - this includes advice and example cover letter endings
Example cover letter for an internship .
Cover letters - there are tips and example cover letters, including speculative cover letters. There is also a cover letter showcasing how to disclose a disability
Academic cover letter template - this is a teaching-focused lectureship post.

CVs and Cover Letters workbook

For more advice on writing CVs and cover letters, see our CV and covering letter workbook for students (PDF: 384kb).

Speculative applications

Not all jobs are advertised. You can reach out to companies directly to ask about opportunities. This is called a speculative application. A good starting point is to contact small to medium sized companies. Larger organisations tend to have more established routes for work experience.

When writing speculative applications, be as specific as you can about what you are looking for. Consider giving the employer a range of options. If there are no vacancies available in the company, you could get involved another way. This could be work experience, shadowing or even the chance to meet and ask questions.

See a speculative cover letter example and tips on how to write a speculative cover letter:

Speculative graduate job cover letter example

Making speculative applications for graduate jobs

How to write a speculative application for an internship

How to follow up a speculative application

Follow up a speculative application with a polite phone call or email a week later. This shows you're proactive and motivated.

Reiterate your interest in working for the organisation and the reasons why you're a suitable candidate. Keep your call or email brief and thank the hiring manager for considering your application.

Additional tips

For more advice on writing an effective cover letter, see the following websites:

Get Feedback

Our online AI-generated checker, CareerSet gives you instant feedback 24/7.

CareerSet scores your cover letter on key skills that recruiters look for. It focuses on impact, brevity and style . You can use the feedback to edit your letter and re-submit it to CareerSet as many times as you like. You can also match your letter with a job description, to help you tailor it to a specific role.

You can access CareerSet directly or via MyCareer .

After using CareerSet, we recommend you book an online or in-person CV appointment to go through your cover letter. Alternatively, you can send your cover letter to us for written feedback via MyCareer. You don’t need to have achieved a specific score on CareerSet to do this.

If you would like any of the content in an accessible format , you can request this from CareerSet. See their accessibility statement for details.

How to Use CareerSet

1. Log in to CareerSet

You can access CareerSet directly or via the CV and Covering Letter Pathway .

Log into CareerSet with your Newcastle University email address to get an authentication link. This will log you in for the duration of one session. Your account will be created on your first login.

To access CareerSet you’ll need our Newcastle University graduate voucher code . This is listed in the CV and Covering Letter Pathway .

The Careers Service will have access to your scores and feedback reports. This helps us develop further support and advice, but your CV is not stored in CareerSet. All information is in line with the University’s data protection policy .

2. Accept the:

3. Click on Review my Covering Letter.

Upload your cover letter. This takes about 30 seconds. Your cover letter must be in PDF format:

how to convert a Word document to PDF

You can also copy and paste the job description you want to compare your cover letter to or choose an example.

4. Review your score and work your way through the feedback and tips to help you improve your cover letter.

There’s no such thing as a perfect cover letter, so you don’t need to try to get to 100%. We’d suggest aiming for a score above 70%, but if you’re struggling to reach that, don’t worry.

You can book an online or in-person CV appointment to get help from a CV adviser. You can then upload your cover letter again to see if you’ve improved your score.

The Careers Service will have access to your scores and feedback reports to help us develop further support and advice, but your cover letter is not stored in CareerSet. All information is in line with the University’s data protection policy .

What CareerSet can't do

CareerSet is a valuable tool for getting feedback on your cover letter, but there are certain things it can’t do. Instead, you can book an in-person or online appointment or submit a query via MyCareer if you:

don’t have much work experience to add to your cover letter. Book a information appointment for help on how to find relevant opportunities and develop your skills
want to discuss how to include reasonable adjustments or extenuating circumstances on your CV

Feedback from a CV adviser

Before you book a CV appointment or send us your cover letter for feedback, you need to complete the CV and Covering Letter Pathway on MyCareer first. This includes uploading your CV/cover letter to CareerSet.

Once you have completed the Pathway and made any changes suggested by CareerSet, you can then receive 1:1 feedback from a CV adviser.

You can also send your cover letter (in Microsoft Word ) to us for written feedback. This can take up to 5 working days. Click on Queries/CV in MyCareer (top right hand corner) to submit your query and CV.

Graduate Cover Letter
Career Advice

Graduate Cover Letter Template

If an employer requests a CV to apply for a vacancy you should always include a graduate cover letter. This is your opportunity to introduce yourself and explain your suitability for the role. You must take time over your cover letter and make sure they are immaculate. Spell checkers are not enough. Be sure to use the cover letter examples provided to give you the best chance of grabbing your dream job!

Writing a graduate cover letter

What is a cover letter? It's an accompanying document to your graduate CV and often they are an important method of communication. They can provide an informal and friendly view of personal events to people, or they can be formal documents offering factual information to people you have not met. This is your chance to tell them what skills you have and why you want to work specifically for that company. Unlike email, letters are tangible and layout is as important as content.

Graduate cover letters have a standard format and this is shown in the cover letter examples attached. If you are writing to a named person then it is 'Yours sincerely', if you write 'Dear Sir/Madam' the correct ending is 'Yours faithfully'.

A graduate cover letter should:

Introduce them to your personality and your commitment to them
Give compelling examples of your suitability to the company as well as the role
Make references to key requirements they look for
Suggest there is even more to learn about you over a call or in person
Make the employer want to talk to you
Demonstrate your written communication skills

Some golden rules

Never put anything in your cover letter that cannot be backed by your graduate CV or application form. The human resources staff will look for discrepancies and for any mistakes that show a lack of attention to detail. Also anything you write can be brought up during graduate interviews , so make sure you can back up what you write with good examples. Don’t forget it is actually a criminal offence to lie on your cover letter for a CV, so always be honest but convincing about what you know or the skills you have.

There are some conventions about letters of application. Generally letters sent with CVs or graduate job applications should:

be addressed to a named person;
state why you are writing, what you are applying for and what you are currently doing;
flag up the most important/relevant thing you want the employer to know about you;
use eye catching key words that the employer is likely to be looking for. You can work it out by thinking about the job spec and by doing your research;
refer the reader to your CV or job application form;
show that you know something about the company;
make a connection between your skills and abilities, and company needs or wants;
identify the career you are seeking;
be reasonably brief.

Remember if the covering letter for a job application is poor, the employer may not bother to read your CV. This also applies to application forms as well so remember this keeps you in the race for the job, it is essential to not stumble at the first hurdle.

Attached are two examples of cover letters of a job application. Both are acceptable. Use these examples only as a guideline; your covering letter should show your originality and if you are serious about working for a particular company it should not be difficult to adapt these examples. Our cover letter guide is to help you start writing your own letter, so yours should be bespoke to the company. You're telling them you want to work for them specifically and anything generic will only decrease your chances. Remember, you will have to justify what you say and why you said it at a job interview.

Format of a graduate cover letter:

Personal statement.

The personal statement can be used as a heading to a CV or as an additional statement on an application form.

The personal statement is not solely for telling the employer what a great person you are, it is about telling the employer what you hope to achieve in the future, that you will fit into their structure and you have transferable skills which will be useful for them. This is your chance to show what you have found out about the company and why you want to work for them. Even more important is to show why you would be a good asset for the team. For example:

"My career objective is to enter research in the ... industry. I have demonstrated strong research skills during university project work and much of my experience has been within a team environment. I am able to take responsibility for my own work as well as being able to demonstrate leadership when required. Meeting deadlines has been a consistent part of my academic and working life and I have learned how to communicate with people in situations which require tact. My academic skills have given me the ability to communicate effectively on paper as well as through presentations."

Personal profile

The personal profile reflects the type of person you are. It offers the employer a taste of your character and your goals, and many CVs use a skills profile. Show why you think this role is perfect for you. For example:

"I am an outgoing person who can talk to people at all levels and have been complimented on my ability to listen to other people. I can take responsibility for my own work and my own goals, but I also enjoy working with other people to reach a common goal. Reflection is an important part of my personality and this has led me to develop a strong feeling for detail without losing sight of the whole picture. ... holds strong fascination for me and my objective is to work in research within this field."

"My academic and work experience has taught me to work well with other people and to take responsibility for my own work. I have an outgoing personality and am keenly interested in good health through exercise and diet. One of my most important assets is my ability to listen to people."

Skills profile

Skills profile identifies your competence in a variety of skills and these can be shown through bullet points or by a short sentence linked to specific skills. Keep this concise, but include everything relating to the job spec. They will want to see as many directly relatable skills to the job as possible. For example:

"During my academic study and work experience I have developed skills such as:

problem solving
time management (etc)"

Or you might support them with a short sentence, for example:

"Problem solving

My university project work has demanded that I undertake investigation into a specific topic and analyse the information before putting recommendations forward in a presentation."

"Time management

During my time at university I have undertaken full-time study, part-time paid work and enjoyed my sport with the basketball team. I have prioritised each of these activities successfully."

The best skills to write about are the ones that have achieved something positive. Any examples you have that a skill you applied to hit a target or anything positive will stand out on a cover letter. The main thing is that it must be concise. Let them see why they should want meet you, so make it personal and tailored towards their business. Whatever style you adopt remember what you say in your profile is open for questioning at an interview.

Email cover letters

When submitting a cover letter for a job applications there are a few things that you must remember to check. Firstly check that your cover letter and CV, for that matter, is attached. Be careful and check the formatting of the email and cover letter. Ensuring the font is the same all the way through. Try to keep the font consistent throughout your CV, cover letter and email. This will just look more professional. Make sure your read the job specification when applying; they may want something specific in the email subject.

The final advice

make your graduate cover letter tailored to the company.
make it concise.
make it persuasive and eye catching.
proof read. Read it once, then read it again and then read it again. If possible get someone else to read it for you to catch every little typo or grammatical error.
use an appropriate format; it must look professional i.e. for business purposes.
make it generic.
waffle! Think about what is relevant to the company and particularly the actual position/role.
make it more than one side of A4.
leave errors that will make it easy for the company to reject your application.
forget to put the address of the company at the top of the cover letter and to sign it with you name. It is a formal letter so it must be in the correct format.

Opt for a creative approach

It is diffiuclt to make your application stand out from the crowd. However, in some instances you could opt for a creative approach! Take this example bellow of an applicant using a spotify playlist to apply! This may not be appropiate to use in some applications however it is some food for thought.

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Cover Letter Examples For Applying Phd
Academic Cover Letter: Examples & Ready-to-Fill Templates
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Writing an Academic Cover Letter for a PhD Application
Phd Admission Sample Cover Letter For Phd Application : There is a need
Cover Letter For Graduate School Application—Examples & Tips (2024)

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The original CV and cover letter that got me admission into a PhD in Chemical & Process Engineering
Features of a Compelling Recommendation Letter for a PhD Application

COMMENTS

How to Write a Cover Letter for PhD Applications
What to include in a cover letter for a PhD application. The first thing you should include in your cover or motivation letter is a few introductory sentences. Outline who you are, what you are currently doing, whether it be a Masters or a job, and what PhD position you're applying for. Make sure to include the PhD project reference number if ...
PhD Cover Letter: PhD Application Example & How-To
Choose the name of your profession and the company to which you're applying, and the LiveCareer cover letter builder will automatically adapt the content for you. Create a cover letter faster than you ever thought possible and apply for the job in record time. 2. Open the PhD cover letter with your motivation.
PhD Cover Letter Example and Templates
Write a winning PhD cover letter with our wide range of cover letter examples and templates. Supercharge your career journey today. ... [email protected]. 21 August 2024. Mandy Rice University of Edinburgh 10 Crichton Street EH8 9AB [email protected]. Dear Ms Rice,
PhD Cover Letter Examples for UK Market (2024)
If possible, pick out keywords that you can weave throughout your cover letter. Example: "Peer-reviewed". "Methodology". "Thesis". "Data collection". End on an optimistic note by restating your potential value as a PhD hire, with a call to action that puts some onus on the faculty to follow up.
PDF CVs & COVER LETTERS FOR PhDs & POSTDOCS
cover letters, whether you are applying for an academic position or a non-academic position - or both. It is designed primarily for Cambridge PhD students and postdoctoral staff. Undergraduates and Masters students should ask for the edition of CVs and Cover Letters written especially for them, available free from the Careers Service. Each ...
3 PHD Application cover letter examples [Get the job]
Write your cover letter in the body of an email/message. When writing your PHD Application cover letter, it's best to type the content into the body of your email (or the job site messaging system) and not to attach the cover letter as a separate document.. This ensures that your cover letter gets seen as soon as a recruiter or employer opens your message.
How to Write a Cover Letter for PhD Applications
Outline who you are, what you are currently doing - for instance, if you are a master's student or are in employment - and indicate what PhD position or project you are applying to. Double check the advert for a reference number and include this here if one is provided. Develop 2 - 3 paragraphs as part of the main body of your content ...
How to Write a Great PhD Cover Letter
Example PhD Cover Letter. Below, is an example of a cover letter for your PhD application. We hope that it inspires you and helps you to understand more about what you should be including when it comes to writing your own letter. Remember that this is an example only and your cover letter should be tailored to your circumstances.
How To Write a PhD Application Cover Letter
To help you write an effective and organised PhD cover letter, below is a series of steps you can follow. These can help you break down your cover letter into distinct parts and be a general guide or template for when you write your own. The steps to writing a PhD application cover letter are as follows: 1. Do your research.
Writing an Academic Cover Letter for a PhD Application
Try to match the font size, type, line spacing and margin size to your academic CV for neat and consistent presentation. Your cover letter should be addressed to the PhD supervisor, starting with a "Dear [academic title] [surname]", for example, "Dear Professor Williams". Tip: Make sure to get the title of the supervisor correct.
How to Write a PhD Cover Letter With Examples
How to Write a PhD Cover Letter. 1. Address the Letter Appropriately. Begin your cover letter with a professional greeting, addressing the recipient by name if possible. If you are unsure of the recipient's name, use a generic greeting such as "Dear Admissions Committee.". 2.
Cover Letter for PhD Application: Example From a PhD Student
Formal salutation. In an official letter like this one, you should address the reader in a professional and formal way. If you know who'll be reading your cover letter, go with Dear Dr. [Surname] or Dear Professor [Surname]. If you don't, go with Dear Sir/Madam. The specific PhD program or position.
How to Write a Graduate Cover Letter
Right-align your recipient's address for hard copy graduate cover letters. Write the street number and name, city and postcode on separate lines. Leave a single line, then right-align the date in the format day, month and year. Left-align your name and address. Write your name, street number and name, name of area, city and postal code on ...
Cover Letters
Academic Cover Letters. Academic cover letters vary in length, purpose, content and tone. Each job application requires a new, distinct letter. For applications that require additional research or teaching statements, there is no point repeating these points in a cover letter - here, one page is enough (brief personal introduction, delighted to apply, please find enclosed X, Y, Z documents).
How to Write a PhD Cover Letter
1. Greeting. Like any application letter, a cover letter for PhD a position should have a polite and professional greeting. It's best to address your PhD cover letter to a specific person, such as the head of the department or the admission team. 2.
How to write a cover letter
Cover letter by an international graduate - If you'd like to expand your horizons by working abroad, take a look at our cover letter of an international student applying for a job in the UK. You'll need to do your research if you apply for a job in another country, as their application rules may differ.
Writing a cover letter
You can also send your cover letter (in Microsoft Word) to us for written feedback. This can take up to 5 working days. Click on Queries/CV in MyCareer (top right hand corner) to submit your query and CV. Book a CV appointment. Discover our top tips on how to write an effective cover letter to start your career journey.
PhD CV: How to write a winning PhD application
2. Start with your contact information. Start writing your CV by listing your contact information. The necessary details to include are your: full name. email address. contact number. location. Make sure you include a professional email address and avoid using a work telephone number.
PDF Non-Academic Job Applications: Letters and Personal Statements
The key principles of all application letters are the same, whether you are applying for academic or non-academic jobs: • Put yourself in the reader's shoes. • Give evidence of your suitability and relevant experience. • How you write is as important as what you write. Put yourself in the reader's shoes.
How To Write a PhD Cover Letter (With Template)
Write the introduction. Once you finish the body of the cover letter, write the introduction. The introduction should clearly state what you're applying to. You may also use this space to briefly mention an ambition or goal for the future. 5. Highlight your key strengths and experiences in the first body paragraph.
PDF Cover Letters
WHAT IS A COVER LETTER? A cover letter is sent with your CV as part of your application. ... Level 5, Sherfield Building - 020 7594 8024 | careers@imperial ac.uk Example covering letter for a graduate role: A.K Pharma Ltd. Central Square Winchester SO22 1AB Dear Ms Carter
Graduate Cover Letter, Cover Letter Examples
Unlike email, letters are tangible and layout is as important as content. Graduate cover letters have a standard format and this is shown in the cover letter examples attached. If you are writing to a named person then it is 'Yours sincerely', if you write 'Dear Sir/Madam' the correct ending is 'Yours faithfully'. A graduate cover letter should:
How to Write Your PhD CV Application (Example & Quick Guide)
Avoid ambiguous, vague, and unnecessary statements. Limit these 8 lines at the very maximum. There is usually a cover letter or PhD personal statement (whole document) to be written, and they will also most likely read your research if they're really interested. Spark their interest, show your value.