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How to Write a Dissertation or Thesis Proposal

Published on September 21, 2022 by Tegan George . Revised on July 18, 2023.

When starting your thesis or dissertation process, one of the first requirements is a research proposal or a prospectus. It describes what or who you want to examine, delving into why, when, where, and how you will do so, stemming from your research question and a relevant topic .

The proposal or prospectus stage is crucial for the development of your research. It helps you choose a type of research to pursue, as well as whether to pursue qualitative or quantitative methods and what your research design will look like.

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Table of contents

What should your proposal contain, dissertation question examples, what should your proposal look like, dissertation prospectus examples, other interesting articles, frequently asked questions about proposals.

Prior to jumping into the research for your thesis or dissertation, you first need to develop your research proposal and have it approved by your supervisor. It should outline all of the decisions you have taken about your project, from your dissertation topic to your hypotheses and research objectives .

Depending on your department’s requirements, there may be a defense component involved, where you present your research plan in prospectus format to your committee for their approval.

Your proposal should answer the following questions:

• Why is your research necessary?
• What is already known about your topic?
• Where and when will your research be conducted?
• Who should be studied?
• How can the research best be done?

Ultimately, your proposal should persuade your supervisor or committee that your proposed project is worth pursuing.

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Strong research kicks off with a solid research question , and dissertations are no exception to this.

Dissertation research questions should be:

• Focused on a single problem or issue
• Researchable using primary and/or secondary sources
• Feasible to answer within the timeframe and practical constraints
• Specific enough to answer thoroughly
• Complex enough to develop the answer over the space of a paper or thesis
• Relevant to your field of study and/or society more broadly
• What are the main factors enticing people under 30 in suburban areas to engage in the gig economy?
• Which techniques prove most effective for 1st-grade teachers at local elementary schools in engaging students with special needs?
• Which communication streams are the most effective for getting those aged 18-30 to the polls on Election Day?

An easy rule of thumb is that your proposal will usually resemble a (much) shorter version of your thesis or dissertation. While of course it won’t include the results section , discussion section , or conclusion , it serves as a “mini” version or roadmap for what you eventually seek to write.

Be sure to include:

• A succinct introduction to your topic and problem statement
• A brief literature review situating your topic within existing research
• A basic outline of the research methods you think will best answer your research question
• The perceived implications for future research
• A reference list in the citation style of your choice

The length of your proposal varies quite a bit depending on your discipline and type of work you’re conducting. While a thesis proposal is often only 3-7 pages long, a prospectus for your dissertation is usually much longer, with more detailed analysis. Dissertation proposals can be up to 25-30 pages in length.

Writing a proposal or prospectus can be a challenge, but we’ve compiled some examples for you to get your started.

• Example #1: “Geographic Representations of the Planet Mars, 1867-1907” by Maria Lane
• Example #2: “Individuals and the State in Late Bronze Age Greece: Messenian Perspectives on Mycenaean Society” by Dimitri Nakassis
• Example #3: “Manhood Up in the Air: A Study of Male Flight Attendants, Queerness, and Corporate Capitalism during the Cold War Era” by Phil Tiemeyer

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The research methods you use depend on the type of data you need to answer your research question .

• If you want to measure something or test a hypothesis , use quantitative methods . If you want to explore ideas, thoughts and meanings, use qualitative methods .
• If you want to analyze a large amount of readily-available data, use secondary data. If you want data specific to your purposes with control over how it is generated, collect primary data.
• If you want to establish cause-and-effect relationships between variables , use experimental methods. If you want to understand the characteristics of a research subject, use descriptive methods.

A thesis or dissertation outline is one of the most critical first steps in your writing process. It helps you to lay out and organize your ideas and can provide you with a roadmap for deciding what kind of research you’d like to undertake.

Generally, an outline contains information on the different sections included in your thesis or dissertation , such as:

• Your anticipated title
• Your abstract
• Your chapters (sometimes subdivided into further topics like literature review , research methods , avenues for future research, etc.)

A well-planned research design helps ensure that your methods match your research aims, that you collect high-quality data, and that you use the right kind of analysis to answer your questions, utilizing credible sources . This allows you to draw valid , trustworthy conclusions.

The priorities of a research design can vary depending on the field, but you usually have to specify:

• Your research questions and/or hypotheses
• Your overall approach (e.g., qualitative or quantitative )
• The type of design you’re using (e.g., a survey , experiment , or case study )
• Your sampling methods or criteria for selecting subjects
• Your data collection methods (e.g., questionnaires , observations)
• Your data collection procedures (e.g., operationalization , timing and data management)
• Your data analysis methods (e.g., statistical tests  or thematic analysis )

A dissertation prospectus or proposal describes what or who you plan to research for your dissertation. It delves into why, when, where, and how you will do your research, as well as helps you choose a type of research to pursue. You should also determine whether you plan to pursue qualitative or quantitative methods and what your research design will look like.

It should outline all of the decisions you have taken about your project, from your dissertation topic to your hypotheses and research objectives , ready to be approved by your supervisor or committee.

Note that some departments require a defense component, where you present your prospectus to your committee orally.

Formulating a main research question can be a difficult task. Overall, your question should contribute to solving the problem that you have defined in your problem statement .

However, it should also fulfill criteria in three main areas:

• Researchability
• Feasibility and specificity
• Relevance and originality

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What Is A Research Proposal?

Plain Language Explainer With Examples + Free Template

By: Derek Jansen (MBA) | Reviewed By: Dr Eunice Rautenbach | June 2020 (Updated April 2023)

Overview: Research Proposal Basics

• What a research proposal is
• What a research proposal needs to cover
• How to structure your research proposal
• Example /sample proposals
• Proposal writing FAQs
• Key takeaways & additional resources

What is a research proposal?

Simply put, a research proposal is a structured, formal document that explains what you plan to research (your research topic), why it’s worth researching (your justification), and how  you plan to investigate it (your methodology). 

The purpose of the research proposal (its job, so to speak) is to convince  your research supervisor, committee or university that your research is  suitable  (for the requirements of the degree program) and  manageable  (given the time and resource constraints you will face). 

The most important word here is “ convince ” – in other words, your research proposal needs to  sell  your research idea (to whoever is going to approve it). If it doesn’t convince them (of its suitability and manageability), you’ll need to revise and resubmit . This will cost you valuable time, which will either delay the start of your research or eat into its time allowance (which is bad news). 

What goes into a research proposal?

A good dissertation or thesis proposal needs to cover the “ what “, “ why ” and” how ” of the proposed study. Let’s look at each of these attributes in a little more detail:

Your proposal needs to clearly articulate your research topic . This needs to be specific and unambiguous . Your research topic should make it clear exactly what you plan to research and in what context. Here’s an example of a well-articulated research topic:

An investigation into the factors which impact female Generation Y consumer’s likelihood to promote a specific makeup brand to their peers: a British context

As you can see, this topic is extremely clear. From this one line we can see exactly:

• What’s being investigated – factors that make people promote or advocate for a brand of a specific makeup brand
• Who it involves – female Gen-Y consumers
• In what context – the United Kingdom

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As we touched on earlier, it’s not good enough to simply propose a research topic – you need to justify why your topic is original . In other words, what makes it  unique ? What gap in the current literature does it fill? If it’s simply a rehash of the existing research, it’s probably not going to get approval – it needs to be fresh.

But,  originality  alone is not enough. Once you’ve ticked that box, you also need to justify why your proposed topic is  important . In other words, what value will it add to the world if you achieve your research aims?

As an example, let’s look at the sample research topic we mentioned earlier (factors impacting brand advocacy). In this case, if the research could uncover relevant factors, these findings would be very useful to marketers in the cosmetics industry, and would, therefore, have commercial value . That is a clear justification for the research.

So, when you’re crafting your research proposal, remember that it’s not enough for a topic to simply be unique. It needs to be useful and value-creating – and you need to convey that value in your proposal. If you’re struggling to find a research topic that makes the cut, watch  our video covering how to find a research topic .

It’s all good and well to have a great topic that’s original and valuable, but you’re not going to convince anyone to approve it without discussing the practicalities – in other words:

• How will you actually undertake your research (i.e., your methodology)?
• Is your research methodology appropriate given your research aims?
• Is your approach manageable given your constraints (time, money, etc.)?

While it’s generally not expected that you’ll have a fully fleshed-out methodology at the proposal stage, you’ll likely still need to provide a high-level overview of your research methodology . Here are some important questions you’ll need to address in your research proposal:

• Will you take a qualitative , quantitative or mixed -method approach?
• What sampling strategy will you adopt?
• How will you collect your data (e.g., interviews , surveys, etc)?
• How will you analyse your data (e.g., descriptive and inferential statistics , content analysis, discourse analysis, etc, .)?
• What potential limitations will your methodology carry?

So, be sure to give some thought to the practicalities of your research and have at least a basic methodological plan before you start writing up your proposal. If this all sounds rather intimidating, the video below provides a good introduction to research methodology and the key choices you’ll need to make.

How To Structure A Research Proposal

Now that we’ve covered the key points that need to be addressed in a proposal, you may be wondering, “ But how is a research proposal structured? “.

While the exact structure and format required for a research proposal differs from university to university, there are four “essential ingredients” that commonly make up the structure of a research proposal:

• A rich introduction and background to the proposed research
• An initial literature review covering the existing research
• An overview of the proposed research methodology
• A discussion regarding the practicalities (project plans, timelines, etc.)

In the video below, we unpack each of these four sections, step by step.

Research Proposal Examples/Samples

In the video below, we provide a detailed walkthrough of two successful research proposals (Master’s and PhD-level), as well as our popular free proposal template.

Proposal Writing FAQs

How long should a research proposal be.

This varies tremendously, depending on the university, the field of study (e.g., social sciences vs natural sciences), and the level of the degree (e.g. undergraduate, Masters or PhD) – so it’s always best to check with your university what their specific requirements are before you start planning your proposal.

As a rough guide, a formal research proposal at Masters-level often ranges between 2000-3000 words, while a PhD-level proposal can be far more detailed, ranging from 5000-8000 words. In some cases, a rough outline of the topic is all that’s needed, while in other cases, universities expect a very detailed proposal that essentially forms the first three chapters of the dissertation or thesis.

The takeaway – be sure to check with your institution before you start writing.

How do I choose a topic for my research proposal?

Finding a good research topic is a process that involves multiple steps. We cover the topic ideation process in this video post.

How do I write a literature review for my proposal?

While you typically won’t need a comprehensive literature review at the proposal stage, you still need to demonstrate that you’re familiar with the key literature and are able to synthesise it. We explain the literature review process here.

How do I create a timeline and budget for my proposal?

We explain how to craft a project plan/timeline and budget in Research Proposal Bootcamp .

Which referencing format should I use in my research proposal?

The expectations and requirements regarding formatting and referencing vary from institution to institution. Therefore, you’ll need to check this information with your university.

What common proposal writing mistakes do I need to look out for?

We’ve create a video post about some of the most common mistakes students make when writing a proposal – you can access that here . If you’re short on time, here’s a quick summary:

• The research topic is too broad (or just poorly articulated).
• The research aims, objectives and questions don’t align.
• The research topic is not well justified.
• The study has a weak theoretical foundation.
• The research design is not well articulated well enough.
• Poor writing and sloppy presentation.
• Poor project planning and risk management.
• Not following the university’s specific criteria.

Key Takeaways & Additional Resources

As you write up your research proposal, remember the all-important core purpose:  to convince . Your research proposal needs to sell your study in terms of suitability and viability. So, focus on crafting a convincing narrative to ensure a strong proposal.

At the same time, pay close attention to your university’s requirements. While we’ve covered the essentials here, every institution has its own set of expectations and it’s essential that you follow these to maximise your chances of approval.

By the way, we’ve got plenty more resources to help you fast-track your research proposal. Here are some of our most popular resources to get you started:

• Proposal Writing 101 : A Introductory Webinar
• Research Proposal Bootcamp : The Ultimate Online Course
• Template : A basic template to help you craft your proposal

If you’re looking for 1-on-1 support with your research proposal, be sure to check out our private coaching service , where we hold your hand through the proposal development process (and the entire research journey), step by step.

Ace Your Research Proposal

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53 Comments

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You’re most welcome. We don’t have any research proposals that we can share (the students own the intellectual property), but you might find our research proposal template useful: https://gradcoach.com/research-proposal-template/

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How to write a thesis proposal in 5 simple steps

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For most grad students, preparing a thesis proposal is the first major step when writing a master’s thesis.

A strong thesis proposal:

• Acts as a project roadmap before major work begins.
• Outlines the research you plan to complete.
• Provides background, context, and qualifications.
• Limits and narrows the scope of the project.
• Highlights the frameworks and methodologies to be used.
• Establishes timelines, budgets, and resources.

But, while the concept of a thesis proposal is easy to understand, these documents can be difficult to write due to both their complexity and the need for students to limit their scope of coverage on their chosen topic.

It’s a lot to manage.

Fortunately, with the right templates and strategies, it is entirely doable.

This article will explain how to write a preliminary thesis, and how to overcome some of the hurdles most graduate students encounter along the way.

Key takeaways

• A thesis proposal covers what topics you plan to research and write about as part of your master’s thesis.
• Your proposal should properly define the scope of your research, as well as the questions you intend to explore and the methodology used to answer those questions.
• A thesis can act as a project outline, going so far as to define the project structure, including proposed chapters, research sources, and more.

→DOWNLOAD NOW: FREE THESIS PROPOSAL TEMPLATE

Step 1. Outlining

While your thesis proposal is critical during the earliest stages of your project, producing this document isn’t the first thing you should do.

Before you begin writing a thesis proposal, you’ll need to do some preliminary research and establish the basic premise of your content.

Writing a proposal will help to condense your research and narrow the scope of the project even further.

Your thesis proposal starts with outlining the materials you’ve gathered.

This is important, because the proposal is as much for your benefit as it is for the advisors and administrators overseeing your project.

Here are the items you’ll need before you try to create a thesis proposal:

• Aim, scope, and basic questions. What is the goal of your thesis? What question, hypothesis, theme, or idea do you intend to test or examine?
• Resources . Do you have the information you need in order to successfully complete this project? Is the body of research substantial enough to dive into your desired topic? Do you have access to the data, assets, or equipment you will need for this project to be viable?
• Approach and methodology. How do you intend to answer your question or test your hypothesis? What methods will you use? What steps will you take? How will you accomplish your goals?
• Timelines and costs. How long will it take to complete this project? How much will it cost? Who will cover the expenses?

Step 2. Defining a structure

In order to write your proposal, you need to understand the common structure of the document.

The typical parts of a thesis proposal are as follows.

1. Abstract

This is the outline or the summary of your work and research methodology.

2. Introduction

An introduction is what sets the stage for the rest of your paper. It puts the rest of your research and ideas in the correct context.

3. Existing literature/significant prior research

All of your ideas will be supported with research and other well-known literature.

This gives your work credibility, and helps you avoid accusations of plagiarism.

4. Thesis or project statement

Your thesis statement is a concise explanation of the argument made in your paper.

5. Approach

In this section, you’ll include a brief overview of how you plan to approach the topic and the research method used for your work.

Depending on your approach, you may also need to include information regarding costs, budget , and timelines.

6. Potential outcomes

In this section, you’ll outline what you expect to find through your research project .

7. Limitations

Every study comes with its own unique limitations or constraints which impact the results.

Outline these limitations, and explain how they could impact the findings in your proposal.

8. Contributions to knowledge

This is your opportunity to explain how your work will contribute to your field of study.

9. Proposed dissertation chapters

This section will include an outline of how you plan to write and format your dissertation .

While most thesis proposals follow this basic outline, be sure to check with your advisor and administrative team before you begin your draft.

Many schools offer templates for thesis proposals, and they may expect you to adhere to their predetermined formats.

If no such guidelines exist or you’re free to deviate any prescribed template, take the opportunity to tailor the format in a way that highlights the benefits of your proposal.

It’s also worth noting that every proposal may not require each item listed above.

For example, a proposal for a close review of bestselling literature from the early 2000s with a focus on race and culture may not require much explanation in the way of budgeting and cost.

Thesis Proposal Template

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Reviewed by Yauhen Zaremba

Step 3. Planning your writing

The best way to put together an organized thesis proposal is to determine how you will write it before you get started.

Many thesis proposals are rejected simply because students fail to plan their writing and instead try to hack everything together in a piecemeal approach.

Don’t let that happen to you.

Gather all the necessary information before you start writing, and stick to formats that highlight the value of your proposal.

The usual flow of writing a thesis proposal is as follows.

Start by coming up with a detailed description of the major points you’ll be making in your thesis.

2. Prepare visuals (if required)

If your thesis includes any visuals, like charts or tables, it can help to prepare these ahead of time.

This will help support the arguments made in your thesis.

3. Establish a methodology

In the methodology chapter, you’ll explain the approach you took while compiling your work.

This should explain the validity of your research and add credibility to your research.

4. Explanation of data

In this section, you’ll include an overview of the data you uncovered.

5. Draw conclusions

You’ll also include a brief explanation of the conclusions you’re drawing from the data, and how you believe the data supports your thesis.

6. Write an introduction

Again, the introduction sets the stage for the rest of the paper.

7. Write an abstract

Your abstract is a concise summary of the paper.

8. List your references

The reference list is a complete list of the resources you used to create your thesis. This is also known as a literature review, and it shows how your work fits within the larger field of study.

Note that the writing of the thesis proposal will not follow the actual structure of the proposal .

It’s often best to write some elements out of order — particularly the introductory matter that is designed to condense the proposal to just a few lines.

Without first writing the outline and extrapolating the data to its fullest, these components can become very difficult to write.

Step 4. Writing the thesis proposal

Once you’ve planned your writing, it’s time to roll up your sleeves and get it done!

Thesis proposals are often written in a formal style, which is what sets them apart from many other types of proposals. However, despite any formalities, be sure to keep things simple.

Stay concise and practical while maintaining academic objectivity and leveraging readability.

A word on points of view

A thesis proposal (just like a thesis) is a formal document steeped in history and tradition. Often, with such documents, it’s common to avoid writing from a first person point of view in order to maintain a sense of objectivity and scientific impartiality toward the subject.

These rules have become more relaxed in recent years . Writing in the first person is more accepted in formal situations, particularly where the author’s point of view may have some impact on the outcome of the work.

This is also more common in some abstracts and introductory sections that are aimed at explaining the author’s goal rather than the nature of the project itself.

However, there is still a lot of debate around this topic.

Take the time to clarify formalities with your administrators and advisors before selecting a specific writing style. The rules surrounding this will vary depending on your institution — perhaps even from department to department.

Step 5. Proofreading your proposal

A thesis proposal is no place for typos or poor readability.

If you show your proposal to a fellow student or friend and they have a hard time understanding what you are trying to say, even though they are in your field, you will want to revise.

The best practices for thoroughly proofreading a thesis proposal are as follows.

1. Read the proposal aloud to yourself

Reading aloud will help you spot problems with grammar and sentence structure more easily.

You can also use text-to-speech software to listen for errors, but be sure you read along with the text during playback.

2. Do not proofread immediately after writing

Any writer will tell you that the best thing you can do when you complete a draft is to walk away from it for a while.

Giving yourself distance allows you to review your text with better impartiality.

3. Consult with colleagues first

Have peers and colleagues you trust review your material for errors and inconsistencies.

Try to find individuals who have a strong grasp of the material and solicit their feedback before you submit your proposal for review.

4. Use multiple spellcheckers and grammatical tools

Grammarly , ProWritingAid , and Hemmingway are three popular options.

Using several tools will help you identify any hard-to-spot errors.

Some errors might be overlooked by one tool but spotted in another.

Remember : Before you’ll be able to move forward with your thesis, your proposal will need to be approved.

To give it the best possible chance, make sure it’s error-free and that grammatical inconsistencies aren’t interfering with the reader’s ability to understand your main ideas.

5 helpful tips to write a better thesis

Knowing how to write other long-form documents like business plans can be a major help when writing your thesis.

While thesis proposals aren’t particularly long, they can be complex.

The thesis itself is both long and complex!

Most master’s theses are several hundred pages long.

They are a full extrapolation of the ideas put forward in your thesis outline, broken down to a fundamental level that demonstrates your deep knowledge of your chosen topic.

At the time most students write their thesis, it is easily the longest and most extensive document they’ve ever written.

With that in mind, it’s no wonder that thesis writing is such a daunting task!

Fortunately, the skills and tips you learn from writing one can also be helpful in other academic documents, like a PhD dissertation proposal.

Before you start writing, here are five extra tips that can help to speed you on your way to a solid thesis.

1. Know the requirements

We mentioned this earlier regarding proposals, but the same rule applies for your actual thesis: Before you start writing your thesis, make sure you have all the necessary requirements in hand.

Review all the requirements for your thesis project with your advisors before you get started. Determine if there are any restrictions, minimum lengths, or formatting requirements that may have been overlooked.

There is a tremendous difference between a 200-page thesis formatted in a proportional font like Times New Roman or Calibri compared to a monospaced font like Courier or Courier New.

The same is true for spacing requirements and font sizes. Reaching 200 pages with a double-spaced layout is half the work compared to writing a single spaced document.

Make sure you have a firm grasp on the requirements before you start writing.

2. Constantly check your work

Much of your thesis work will entail editing and rewriting.

As you write, the editorial work will begin to pile up.

You can alleviate some of this pressure by handling some of the editorial work in between working on major sections of your thesis.

However, don’t fret too much over this. No matter how you plan everything out, you won’t have an exact understanding of how to implement some literary techniques (foreshadowing, allusion, etc.) and reference points (anchors, footnotes) until things are written down and you can look at everything collectively.

3. Don’t deviate from your primary goal

By design, your thesis has a theme or a focal point.

Even theses that are designed to explore a given theme or topic do so with a specific purpose in mind.

During your research, you may discover additional questions that should be answered.

Take a considered approach to those questions and discoveries. If this new information directly impacts your research or can be answered in tandem with your main goal, it may make sense to fold those observations and new objectives into your work.

However, you’ll never be able to answer every single question.

While those discoveries may provide you with a base for a separate body of work, what you find may have no bearing on the purpose of your thesis.

It’s usually best not to deviate from the primary goal of your paper.

But, if you choose to open up a new line of questioning, make every attempt to resolve it within the scope of your document.

4. Keep a list of references from the start

If you aren’t keeping track, it is very easy to accidentally omit a citation from your reference list.

The solution to this is simple: Keep a list of references and update it as you work. You can choose to format the list to your specific style guide (MLA, APA, etc.) immediately, or you can just keep a running list of sources and format everything at the end.

The important thing is that you have an always-updated list so that you know what sources are in your document and where those references are located.

Once you complete your final edits. Before you submit your thesis, triple check each and every reference on your list to ensure that your citations are accurate before you submit.

5. Take advantage of useful apps

There’s a lot that goes into writing a thesis proposal, and you need a way to stay organized and keep track of the various due dates.

Using a Gantt chart or a kanban board can help you organize the details of your project and manage the various due dates.

Several online platforms exist to help you track, manage, and organize your time. Apps that provide this functionality are also helpful when working as part of a research team.

Are you ready to write a thesis proposal?

Is it “that time” for you? Is it time to apply yourself to make your first substantial contribution to research in your field?

The first part of the deal is a rock-solid thesis proposal and we think you’ll be off to a good start with the tips from this how-to.

If you need a little additional guidance, feel free to use our free thesis proposal template .

This template lays out the basic outline of how your thesis proposal should look, which will save you valuable time.

Need more proposal tools for work and business?

Sign up for a 14-day trial with PandaDoc and see how our in-house proposal platform can help you build incredible documents for your next big project.

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Originally published May 9, 2014, updated March 1, 2024

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