academic journal cover letter

• Research Process
• Manuscript Preparation
• Manuscript Review
• Publication Process
• Publication Recognition
• Language Editing Services
• Translation Services

How to Write a Cover Letter for Your Manuscript? Here are the Tips and Examples

• 3 minute read
• 23.8K views

Table of Contents

A cover letter is often the first thing an editor reads when reviewing your submission. As your first pitch to the editor, the cover letter helps them gauge the suitability of your manuscript for publication in their journal. Imagine your work shaping the future of your field, gathering citations, and sparking discussions. A powerful cover letter is thus the first step to making that vision into a reality.   

In this article, we will guide you through the process of writing an effective cover letter and explain how you can get it right every time with examples. First, let us get started with the basics!  

Getting the Basics Right  

When writing a cover letter, it is crucial to address the editor by their correct and complete name¹ . If there are multiple co-editors, you can address your letter to the right person, based on their specialization or designated responsibilities. If unsure, it is okay to go with a more general salutation, such as “Dear Editors”¹ .   

Presenting your Research  

Provide a clear and concise title for your submission and specify whether it is an article, communication, review, perspective, or a manuscript belonging to some other category. If the journal guideline recommends, consider including a list of all authors in the manuscript.   

After covering the preliminary information, briefly explain your paper’s central theme or focus to give the editor an idea of its contents. Ensure this stays a brief outline, without going into too much detail.   

Conveying the Importance of Your Work  

How you communicate the impact of your work can make or break your cover letter. To make a strong impression on the editor, articulate the significance of your research clearly, emphasizing its relevance to the field. Additionally, show how your work aligns with the journal’s scope and mission.  

Including a Formal Declaration  

Some journals require a set of declarations from you to ensure that your manuscript adheres to its ethical code and the larger ethical standards of scientific publishing. Here are the required declarations in a cover letter:  

• Originality of work:  
• Confirm that your work is original and has not been published elsewhere. This tells the editor your research is unique.  
• Conflict of interest statement:  
• Be clear about any potential conflicts of interest. This includes any personal, financial, or professional connections that might affect your research.  
• Funding source (if applicable):  
• Tell where your research funding came from, if any. This includes any support or grants from organizations.   

Including Personal Suggestions for Reviewers on a Separate Page (optional)  

If there is no part of the submission process that collects researcher suggestions for reviewers, and there are special requests from the researcher for reviewers (e.g., recommending the inclusion or suggesting the exclusion of a specific reviewer, etc.), you may also make a note about this in the cover letter.  

Combining these five points, here is a good example of a cover letter for researchers’ reference:  

(This image is intended to demonstrate the norms of formatting and tone of expression in a cover letter, it is to be used only by the researcher as a reference in writing² .)  

Conclusion  

A strong cover letter can go a long way in ensuring success for researchers looking to publish their manuscripts! Your cover letter is the opening act, setting the stage for how editors perceive your manuscript. So, look at it not as just another formality but as a crucial opportunity to make a strong impression.   

Understanding what to include, what is optional, and what is best left unsaid can be tricky. That is where our team of experts at Elsevier Language Services can step in. We will provide personalized recommendations and expert guidance to help you craft a cover letter that perfectly complements your manuscript. Reach out to us today to make a great first impression and embark on a successful academic journey!  

Reference  

• Nicholas, D. (2019). How to choose a journal and write a cover letter. Saudi Journal of Anaesthesia, 13(5), 35. https://doi.org/10.4103/sja.sja_691_18  
• Loyola University Chicago. (n.d.). JCSHESA Sample Cover Letter. https://ecommons.luc.edu/jcshesa/cover_letter_template.pdf  

Page-Turner Articles are More Than Just Good Arguments: Be Mindful of Tone and Structure!

Submission 101: What format should be used for academic papers?

You may also like.

Publishing Biomedical Research: What Rules Should You Follow?

Writing an Effective Cover Letter for Manuscript Resubmission

Journal Acceptance Rates: Everything You Need to Know

Research Data Storage and Retention

How to Find and Select Reviewers for Journal Articles

How to Request the Addition of an Extra Author Before Publication

Paper Rejection: Common Reasons

How to Write a Journal Article from a Thesis

Input your search keywords and press Enter.

Writing a Cover Letter for Journal Submission [Free Template]

• Research Process
• Peer Review

Journal cover letters are your chance to lobby on behalf of your manuscript. This AJE Journal Cover Letter Guide offers some useful tips for getting them right. It also includes a free journal cover letter template.

Updated on September 20, 2018

The cover letter accompanying your journal submission is your chance to lobby on behalf of your manuscript. The letter is far from just a formality and should be written with the same care as your manuscript's text (if not more). Ultimately, your cover letter is designed to influence the decision of the editor to send your manuscript out for peer review. The letter will argue that your manuscript is a good fit for the journal you are submitting it to and highlight your most important findings. Let us help you produce the most effective cover letter possible.

Getting ready to submit your manuscript? Download our comprehensive Free Journal Cover Letter Writing Guide with Template .

A cover letter should be written like a standard business letter :

Address the editor formally by name, if known. Include your contact information, as well. This information is probably available through the journal's online submission system, but it is proper to provide it in the cover letter, too.

Begin your cover letter with a paragraph that states the name of the manuscript and the names of the authors. You can also describe what type of manuscript your submission is (research article, review, case report, etc.). In this first paragraph and the next, describe the rationale behind your study and the major findings from your research. You can refer to prior work that you have published if it is directly related.

Next, write a short paragraph that explains why your manuscript would be a good fit for the journal. Do not simply state that your manuscript is “of interest to the field” or “novel.” Address specific aspects of the journal's Aims & Scope statement. If the journal expresses interest in research with a clinical application, be sure to highlight the importance of your work in terms of clinical implications. If the journal mentions that it focuses on nanostructured materials, explain how your work involved such materials. Even if your work is not a perfect fit for the journal, be sure to address some of the Aims & Scope statement, and explain why your manuscript would be of interest to the journal's readers.

Finally, close with a brief paragraph indicating the following:

• The manuscript is original (i.e., you wrote it, not copied it)
• No part of the manuscript has been published before, nor is any part of it under consideration for publication at another journal
• There are no conflicts of interest to disclose
• A list of potential reviewers (only if requested by the journal)
• Any researchers who should NOT review your manuscript

Together, this information provides assurance to the editor that your manuscript merits consideration for publication in their journal and that you are interested specifically in their journal. Sometimes great science will be reviewed regardless of the cover letter, but a well written cover letter is useful for the vast majority of scientists who want to make their research stand out.

Best of luck with your research! If you have any questions about your cover letter, write us anytime.

Ben Mudrak, PhD

See our "Privacy Policy"

Cover Letter for Journal Submission Templates

Download a Microsoft Word template for a standard journal cover letter (also available with instructions in Chinese , Japanese , Korean , Portuguese , and Spanish ).

Written Samples

15 sample cover letters for journal submission.

Submitting your research paper to a journal can be a nerve-wracking experience, especially when you’re unsure of how to craft a compelling cover letter.

A well-written cover letter can make all the difference in catching the editor’s attention and increasing your chances of publication.

Sample Cover Letters for Journal Submission

In this article, we’ll explore 15 sample cover letters that showcase various strategies for effectively communicating the significance of your research and its potential impact on the field.

These examples will serve as a valuable resource for researchers across disciplines, providing inspiration and guidance for crafting their successful cover letters.

Let’s dive in and discover the key elements that make these cover letters stand out from the crowd.

Cover Letter One

Subject: Submission of Research Article – “The Impact of Social Media on Adolescent Mental Health”

Dear Editor,

I am writing to submit my research article titled “The Impact of Social Media on Adolescent Mental Health” for consideration in your esteemed journal. This study provides a comprehensive analysis of the relationship between social media use and mental health outcomes among adolescents, offering valuable insights for mental health professionals, educators, and policymakers.

The article presents findings from a large-scale survey of 5,000 adolescents aged 13-18, exploring their social media habits and mental health status. The results reveal a significant correlation between excessive social media use and increased rates of anxiety, depression, and low self-esteem. Furthermore, the study identifies specific social media behaviors that contribute to negative mental health outcomes, such as cyberbullying and exposure to unrealistic beauty standards.

I believe that this research makes a substantial contribution to the existing literature on adolescent mental health and social media use. The findings have important implications for developing targeted interventions and educational programs to promote healthy social media habits among young people. The article also highlights the need for further research to understand the long-term effects of social media on mental health and to develop evidence-based guidelines for safe and responsible use.

Thank you for considering my submission. I look forward to the opportunity to share this research with your readers and contribute to the ongoing dialogue on this critical issue.

[Your Name]

[Your Affiliation]

Cover Letter Two

Subject: Submission of Original Research – “Exploring the Potential of Renewable Energy in Developing Countries”

I am pleased to submit my original research article titled “Exploring the Potential of Renewable Energy in Developing Countries” for consideration in your respected journal. This study investigates the challenges and opportunities for implementing renewable energy solutions in developing nations, with a focus on solar and wind power.

The article presents a comprehensive analysis of the current state of renewable energy adoption in five developing countries across Africa and Asia. Through a combination of quantitative and qualitative methods, including surveys, interviews with key stakeholders, and geospatial analysis, the study identifies the major barriers to widespread renewable energy adoption, such as lack of infrastructure, limited access to financing, and inadequate policy support.

However, the research also highlights the significant potential for renewable energy to transform the lives of millions of people in developing countries by providing access to clean, affordable, and reliable electricity. The article presents case studies of successful renewable energy projects in each of the five countries, demonstrating the feasibility and benefits of these solutions.

I believe that this research makes a valuable contribution to the field of sustainable development and energy policy. The findings have important implications for policymakers, investors, and development organizations seeking to promote renewable energy in developing countries. The article also lays the groundwork for further research on the social, economic, and environmental impacts of renewable energy adoption in these contexts.

Thank you for your consideration. I am excited about the opportunity to share this research with your readers and contribute to the global effort to achieve sustainable energy for all.

Cover Letter Three

Subject: Submission of Review Article – “The Role of Artificial Intelligence in Healthcare: Opportunities and Challenges”

I am writing to submit my review article titled “The Role of Artificial Intelligence in Healthcare: Opportunities and Challenges” for consideration in your distinguished journal. This article provides a comprehensive overview of the current state of AI applications in healthcare, exploring the potential benefits and risks of these technologies for patients, healthcare providers, and health systems.

The article begins by defining AI and its various subfields, such as machine learning and natural language processing, and discussing their relevance to healthcare. It then presents a systematic review of the literature on AI applications in healthcare, covering areas such as medical imaging, drug discovery, personalized medicine, and clinical decision support.

The review identifies several key opportunities for AI to improve healthcare outcomes, such as enhancing diagnostic accuracy, optimizing treatment plans, and reducing healthcare costs. However, it also highlights the significant challenges and risks associated with AI in healthcare, such as data privacy concerns, algorithmic bias, and the need for robust regulatory frameworks.

I believe that this review article makes a timely and important contribution to the ongoing debate about the role of AI in healthcare. As healthcare systems around the world grapple with the challenges of rising costs, aging populations, and the COVID-19 pandemic, AI has emerged as a potentially transformative technology. However, the adoption of AI in healthcare also raises complex ethical, legal, and social questions that require careful consideration.

Thank you for considering my submission. I am confident that this review article will be of interest to a wide range of healthcare professionals, researchers, and policymakers, and I look forward to the opportunity to contribute to the scholarly discourse on this critical topic.

Cover Letter Four

Subject: Submission of Case Study – “Implementing a Successful Remote Work Policy: Lessons from Company X”

I am pleased to submit my case study titled “Implementing a Successful Remote Work Policy: Lessons from Company X” for consideration in your esteemed journal. This study provides a detailed analysis of how one company successfully transitioned to a remote work model during the COVID-19 pandemic, offering valuable insights for organizations seeking to adapt to the changing nature of work.

The case study focuses on Company X, a mid-sized technology firm that implemented a comprehensive remote work policy in response to the pandemic. Through interviews with company leaders, employees, and external stakeholders, as well as an analysis of company documents and performance metrics, the study identifies the key factors that contributed to the success of the remote work transition.

These factors include a clear and consistent communication strategy, the provision of necessary technology and support for remote workers, a focus on maintaining company culture and employee engagement, and a flexible approach to managing work-life balance. The case study also discusses the challenges that Company X faced during the transition, such as managing cybersecurity risks and ensuring equitable access to remote work opportunities.

I believe that this case study makes a valuable contribution to the growing body of research on remote work and organizational resilience. As companies around the world continue to grapple with the impacts of the pandemic and the changing nature of work, there is a pressing need for evidence-based guidance on how to implement successful remote work policies.

Thank you for considering my submission. I am confident that this case study will be of interest to a wide range of organizational leaders, HR professionals, and researchers, and I look forward to the opportunity to share these insights with your readers.

Cover Letter Five

Subject: Submission of Original Research – “The Impact of Climate Change on Biodiversity: Evidence from a Long-Term Field Study”

I am writing to submit my original research article titled “The Impact of Climate Change on Biodiversity: Evidence from a Long-Term Field Study” for consideration in your respected journal. This study presents findings from a 20-year field study of the impacts of climate change on biodiversity in a temperate forest ecosystem, offering new insights into the complex relationships between climate, species interactions, and ecosystem functioning.

The study combines long-term monitoring data on temperature, precipitation, and other climate variables with detailed observations of plant and animal populations in a 100-hectare forest reserve. Using advanced statistical modeling techniques, the study identifies significant changes in species composition, phenology, and interactions over the 20 years, with some species showing marked declines while others have adapted or even thrived in the changing climate.

The article discusses the implications of these findings for conservation policy and practice, highlighting the need for adaptive management strategies that take into account the complex and dynamic nature of ecosystems in a changing climate. It also identifies key areas for further research, such as the role of species interactions and ecosystem services in mediating the impacts of climate change on biodiversity.

I believe that this research makes a significant contribution to the growing body of evidence on the impacts of climate change on biodiversity and ecosystem functioning. As the world continues to grapple with the urgent challenges posed by climate change, there is a critical need for long-term, empirical studies that can inform effective conservation and adaptation strategies.

Thank you for considering my submission. I am excited about the opportunity to share this research with your readers and contribute to the ongoing efforts to understand and address the impacts of climate change on the natural world.

Cover Letter Six

Subject: Submission of Meta-Analysis – “The Effectiveness of Mindfulness-Based Interventions for Chronic Pain Management: A Systematic Review and Meta-Analysis”

I am pleased to submit my meta-analysis titled “The Effectiveness of Mindfulness-Based Interventions for Chronic Pain Management: A Systematic Review and Meta-Analysis” for consideration in your distinguished journal. This study provides a comprehensive and up-to-date synthesis of the evidence on the use of mindfulness-based interventions for the management of chronic pain, offering valuable insights for healthcare providers, researchers, and patients.

The study follows a rigorous systematic review protocol, including a comprehensive search of multiple electronic databases, a standardized screening and data extraction process, and a detailed assessment of study quality and risk of bias. The meta-analysis includes data from 25 randomized controlled trials, involving a total of 2,500 participants with various types of chronic pain, including low back pain, fibromyalgia, and neuropathic pain.

The results of the meta-analysis indicate that mindfulness-based interventions are associated with significant reductions in pain intensity, pain-related disability, and psychological distress, as well as improvements in quality of life and well-being. The study also identifies several moderators of treatment effectiveness, such as the type and duration of the intervention, the characteristics of the patient population, and the presence of co-occurring mental health conditions.

I believe that this meta-analysis makes a valuable contribution to the growing body of research on the use of mindfulness-based interventions for chronic pain management. As the prevalence of chronic pain continues to rise, there is an urgent need for effective, non-pharmacological approaches to pain management that can improve patient outcomes and reduce the burden on healthcare systems.

Thank you for considering my submission. I am confident that this meta-analysis will be of interest to a wide range of healthcare professionals, researchers, and policymakers, and I look forward to the opportunity to contribute to the evidence base on this important topic.

Cover Letter Seven

Subject: Submission of Qualitative Study – “Exploring the Experiences of Transgender Individuals in the Workplace: A Qualitative Study”

I am writing to submit my qualitative study titled “Exploring the Experiences of Transgender Individuals in the Workplace: A Qualitative Study” for consideration in your esteemed journal. This study provides a rich and nuanced understanding of the challenges and opportunities faced by transgender individuals in the workplace, offering valuable insights for employers, policymakers, and advocates.

The study uses a qualitative phenomenological approach, consisting of in-depth interviews with 20 transgender individuals from diverse backgrounds and industries. The interviews explore participants’ experiences of transitioning in the workplace, including their interactions with colleagues and supervisors, their experiences of discrimination and support, and their strategies for navigating the challenges of being transgender in the workplace.

The findings of the study highlight the complex and varied experiences of transgender individuals in the workplace, from the difficulties of coming out and transitioning to the importance of inclusive policies and practices. The study also identifies several key themes, such as the role of allies and support networks, the impact of intersectionality on workplace experiences, and the potential for workplace transitions to be a source of personal and professional growth.

I believe that this qualitative study makes a valuable contribution to the growing body of research on the experiences of transgender individuals in the workplace. As more and more companies seek to create inclusive and equitable workplaces, there is a pressing need for in-depth, qualitative research that can inform best practices and policies for supporting transgender employees.

Thank you for considering my submission. I am excited about the opportunity to share this research with your readers and contribute to the ongoing efforts to create more inclusive and equitable workplaces for all individuals, regardless of their gender identity.

Cover Letter Eight

Subject: Submission of Theoretical Article – “Rethinking the Concept of Leadership in the Age of Digital Transformation”

I am pleased to submit my theoretical article titled “Rethinking the Concept of Leadership in the Age of Digital Transformation” for consideration in your distinguished journal. This article provides a novel and thought-provoking perspective on the changing nature of leadership in the context of the digital age, offering valuable insights for scholars, practitioners, and educators.

The article begins by reviewing the traditional theories and models of leadership, from trait-based approaches to transformational and servant leadership. It then argues that these models are increasingly inadequate for understanding and practicing leadership in the context of digital transformation, which is characterized by rapid change, complexity, and uncertainty.

Drawing on recent research and examples from a range of industries and sectors, the article proposes a new framework for conceptualizing leadership in the digital age. This framework emphasizes the importance of adaptability, collaboration, and innovation, as well as the need for leaders to be comfortable with ambiguity and to embrace a more distributed and networked model of leadership.

The article also discusses the implications of this new framework for leadership development and education, arguing for a greater emphasis on experiential learning, design thinking, and cross-disciplinary collaboration. It concludes by identifying several key areas for further research and practice, such as the role of technology in shaping leadership practices and the need for more inclusive and diverse models of leadership.

I believe that this theoretical article makes a significant contribution to the ongoing debate about the future of leadership in the digital age. As organizations around the world grapple with the challenges and opportunities of digital transformation, there is a pressing need for new and innovative approaches to leadership that can help them navigate this complex and rapidly changing landscape.

Thank you for considering my submission. I am confident that this article will be of interest to a wide range of scholars, practitioners, and educators, and I look forward to the opportunity to contribute to the scholarly discourse on this important topic.

Cover Letter Nine

Subject: Submission of Empirical Study – “The Relationship Between Social Support and Mental Health Among College Students During the COVID-19 Pandemic”

I am writing to submit my empirical study titled “The Relationship Between Social Support and Mental Health Among College Students During the COVID-19 Pandemic” for consideration in your respected journal. This study provides a timely and important examination of the impact of social support on the mental health of college students during a period of unprecedented stress and uncertainty.

The study uses a cross-sectional survey design, collecting data from a sample of 500 college students across the United States. The survey includes validated measures of social support, mental health symptoms (depression, anxiety, and stress), and demographic variables. The data are analyzed using a combination of descriptive statistics, correlation analysis, and multiple regression modeling.

The results of the study indicate that higher levels of social support are significantly associated with lower levels of mental health symptoms among college students during the pandemic. The study also identifies several key sources of social support, including family, friends, and faculty/staff, and highlights the importance of both emotional and instrumental support in promoting mental health.

I believe that this empirical study makes a valuable contribution to the growing body of research on the mental health impacts of the COVID-19 pandemic, particularly among college students who have faced significant disruptions to their academic and social lives. The findings have important implications for college administrators, mental health professionals, and policymakers seeking to support the well-being of students during this challenging time.

Thank you for considering my submission. I am confident that this study will be of interest to a wide range of researchers, practitioners, and educators concerned with the mental health and well-being of college students, and I look forward to the opportunity to share these findings with your readers.

Cover Letter Ten

Subject: Submission of Methodological Article – “Advancing the Use of Mixed Methods in Health Services Research: A Guide for Researchers”

I am pleased to submit my methodological article titled “Advancing the Use of Mixed Methods in Health Services Research: A Guide for Researchers” for consideration in your distinguished journal. This article provides a comprehensive and practical guide for researchers interested in using mixed methods approaches to study complex health services research questions.

The article begins by defining mixed methods research and discussing its key principles and benefits, including the ability to triangulate findings, explore both breadth and depth and address multiple research questions within a single study. It then provides a step-by-step guide for designing and conducting mixed methods health services research studies, from developing research questions and sampling strategies to collecting and analyzing data and integrating findings.

The article also discusses several key considerations and challenges in conducting mixed methods research, such as ensuring the quality and rigor of both quantitative and qualitative components, managing large and diverse datasets, and publishing and disseminating findings. It provides practical tips and strategies for addressing these challenges, drawing on examples from successful mixed methods studies in health services research.

I believe that this methodological article makes a valuable contribution to the growing field of mixed methods research in health services. As health systems around the world face increasingly complex and multifaceted challenges, there is a pressing need for innovative and rigorous research approaches that can capture the full range of factors influencing health services delivery and outcomes.

Thank you for considering my submission. I am confident that this article will be of interest to a wide range of health services researchers, from novice to experienced investigators, and I look forward to the opportunity to support the continued growth and development of mixed methods research in this important field.

Cover Letter Eleven

Subject: Submission of Case Report – “Successful Treatment of Refractory Chronic Migraine with Botulinum Toxin Type A: A Case Report”

I am writing to submit my case report titled “Successful Treatment of Refractory Chronic Migraine with Botulinum Toxin Type A: A Case Report” for consideration in your esteemed journal. This report describes the clinical course and successful treatment of a patient with chronic migraine who had failed multiple previous therapies.

The report presents the case of a 45-year-old woman with a 20-year history of chronic migraine, characterized by 15-20 headache days per month and significant disability. Despite trials of several preventive and abortive medications, as well as non-pharmacological therapies such as cognitive-behavioral therapy and acupuncture, the patient’s migraines remained refractory to treatment.

The patient was initiated on treatment with botulinum toxin type A, administered according to the PREEMPT protocol. After two treatment cycles, the patient experienced a significant reduction in headache frequency and intensity, as well as improvements in quality of life and functional status. The report discusses the potential mechanisms of action of botulinum toxin in chronic migraine, as well as the implications for clinical practice.

I believe that this case report makes a valuable contribution to the literature on the management of refractory chronic migraine. As a debilitating and often treatment-resistant condition, chronic migraine poses significant challenges for patients and healthcare providers alike. This report highlights the potential of botulinum toxin as a safe and effective treatment option for carefully selected patients.

Thank you for considering my submission. I am hopeful that this case report will be of interest to neurologists, pain specialists, and other healthcare professionals involved in the care of patients with chronic migraine, and I look forward to the opportunity to share this important clinical experience with your readers.

Cover Letter Twelve

Subject: Submission of Commentary – “The Ethics of Gene Editing: Balancing Scientific Progress and Societal Values”

I am pleased to submit my commentary titled “The Ethics of Gene Editing: Balancing Scientific Progress and Societal Values” for consideration in your distinguished journal. This commentary provides a timely and thought-provoking perspective on the ethical implications of recent advances in gene editing technology, offering insights for scientists, policymakers, and the general public.

The commentary begins by discussing the scientific background and potential applications of gene editing, from treating genetic diseases to enhancing human traits. It then explores the ethical considerations raised by these applications, including questions of safety, equity, and the moral status of human embryos.

Drawing on principles of biomedical ethics and recent public debates, the commentary argues for a balanced approach to the regulation and oversight of gene editing research and applications. It emphasizes the importance of public engagement and dialogue, as well as the need for clear and enforceable guidelines to ensure responsible and socially beneficial use of the technology.

The commentary also highlights the global nature of the gene editing debate, discussing the need for international cooperation and governance to address the transnational implications of the technology. It concludes by calling for ongoing ethical reflection and analysis as the science of gene editing continues to evolve.

I believe that this commentary makes a valuable contribution to the ongoing public and scholarly discourse on the ethics of gene editing. As this transformative technology continues to advance, there is an urgent need for informed and nuanced perspectives that can guide its responsible development and use.

Thank you for considering my submission. I am confident that this commentary will be of interest to a wide range of stakeholders, from scientists and bioethicists to policymakers and the general public, and I look forward to the opportunity to contribute to this important conversation.

Cover Letter Thirteen

Subject: Submission of Systematic Review – “The Effectiveness of School-Based Interventions for Preventing Adolescent Substance Use: A Systematic Review”

I am writing to submit my systematic review titled “The Effectiveness of School-Based Interventions for Preventing Adolescent Substance Use: A Systematic Review” for consideration in your respected journal. This review provides a comprehensive and up-to-date synthesis of the evidence on school-based prevention programs for adolescent substance use, offering valuable insights for researchers, educators, and policymakers.

The review follows a rigorous protocol, including a pre-specified search strategy, inclusion and exclusion criteria, and data extraction and quality assessment procedures. It includes studies published in peer-reviewed journals over the past 20 years, encompassing a range of school-based interventions, from educational programs to skills training and peer leadership.

The findings of the review indicate that school-based interventions can be effective in reducing adolescent substance use, particularly when they are interactive, skills-based, and implemented over an extended period. However, the review also highlights the limitations of the current evidence base, including the lack of long-term follow-up data and the need for more rigorous evaluation designs.

I believe that this systematic review makes a significant contribution to the field of adolescent substance use prevention. As rates of substance use among adolescents continue to be a major public health concern, there is a critical need for evidence-based interventions that can be implemented in school settings, where young people spend a significant portion of their time.

Thank you for considering my submission. I am confident that this review will be of interest to a wide range of researchers, practitioners, and policymakers concerned with promoting the health and well-being of adolescents, and I look forward to the opportunity to contribute to the evidence base on this important topic.

Cover Letter Fourteen

Subject: Submission of Short Communication – “The Potential of Telemedicine for Improving Access to Mental Health Services in Rural Areas”

I am pleased to submit my short communication titled “The Potential of Telemedicine for Improving Access to Mental Health Services in Rural Areas” for consideration in your esteemed journal. This communication provides a concise and focused discussion of the role of telemedicine in addressing the significant disparities in access to mental health care in rural communities.

The communication begins by highlighting the high prevalence of mental health disorders in rural areas, as well as the numerous barriers to accessing care, including shortages of mental health professionals, long travel distances, and stigma. It then discusses the growing evidence base for the effectiveness of telemedicine in delivering mental health services, particularly for conditions such as depression, anxiety, and post-traumatic stress disorder.

Drawing on examples from recent research and practice, the communication argues that telemedicine has the potential to significantly improve access to mental health care in rural areas, by enabling remote delivery of services, reducing travel burdens, and increasing the flexibility and convenience of care. However, it also acknowledges the challenges and limitations of telemedicine, such as the need for reliable internet connectivity and the importance of maintaining the therapeutic alliance in a virtual setting.

I believe that this short communication makes a valuable contribution to the ongoing discussion about the role of technology in addressing health disparities and improving access to care. As the COVID-19 pandemic has accelerated the adoption of telemedicine across many areas of healthcare, there is a timely opportunity to explore its potential for expanding mental health services in underserved communities.

Thank you for considering my submission. I am hopeful that this communication will be of interest to mental health professionals, rural health researchers, and policymakers concerned with improving access to care, and I look forward to the opportunity to share these insights with your readers.

Cover Letter Fifteen

Subject: Submission of Opinion Piece – “The Importance of Diversity and Inclusion in Higher Education: A Call to Action”

I am writing to submit my opinion piece titled “The Importance of Diversity and Inclusion in Higher Education: A Call to Action” for consideration in your distinguished journal. This piece provides a passionate and persuasive argument for the critical role of diversity and inclusion in promoting educational excellence and social justice in colleges and universities.

The piece begins by discussing the many benefits of diversity in higher education, from enhancing learning outcomes and fostering innovation to preparing students for success in a globalized world. It then highlights the persistent challenges and barriers to achieving true diversity and inclusion in many institutions, including issues of access, equity, and campus climate.

Drawing on a range of examples and personal experiences, the piece argues that diversity and inclusion must be prioritized as core values and strategic imperatives in higher education. It calls on institutional leaders, faculty, staff, and students to take concrete actions to create more inclusive and equitable learning environments, from diversifying curricula and faculty to addressing bias and discrimination.

The piece also emphasizes the importance of accountability and assessment in driving progress toward diversity and inclusion goals and provides specific recommendations for how institutions can measure and report on their efforts. It concludes with a powerful call to action, urging all members of the higher education community to embrace their responsibility to create a more just and inclusive future.

I believe that this opinion piece makes a timely and important contribution to the ongoing national conversation about diversity, equity, and inclusion in higher education. As colleges and universities grapple with the urgent challenges of racial injustice, political polarization, and social inequality, there is a critical need for bold and visionary leadership on these issues.

Thank you for considering my submission. I am confident that this piece will be of interest to a wide range of stakeholders in higher education, from administrators and faculty to students and community partners, and I look forward to the opportunity to contribute to this vital dialogue.

These 15 sample cover letters demonstrate the diverse range of topics, research designs, and perspectives that can be effectively communicated to journal editors.

By highlighting the significance, novelty, and relevance of their work, these cover letters make a compelling case for why the submitted articles deserve to be considered for publication.

Ultimately, a well-crafted cover letter can be a powerful tool for researchers seeking to share their insights and ideas with the wider scientific community.

Writing and formatting

In this section:

• NEW! Featured Author Support
• Language editing services
• Reproducing third party illustrative materials
• Suggesting reviewers
• Writing a cover letter
• Video abstracts
• Video: How to submit your article

The cover letter gives you the opportunity to present an overview of your manuscript to the editor.

Your cover letter should include

• The objective and approach of your research
• Any novel contributions reported
• Why your manuscript should be published in this journal
• Any special considerations about your submission
• Related papers by you and/or your fellow authors (published or under consideration)
• Previous reviews of your submission
• Previous submissions of your manuscript to that journal
• Previous communication you’ve had with journal staff

You’re encouraged to submit previous communications as they can help expedite the review process. If you have any of the following, you can submit them as ‘Supplementary file for editors only’:

• Copies of related papers
• Previous editors’ comments and your responses
• Previous reviewers’ comments and your responses

NIH Employees

If you or any of your co-authors are NIH employees, you will have to submit a completed and signed NIH Publishing Agreement and Manuscript Cover Sheet according to NIH’s Employee Procedures .

Journal Article Publication Letters

What is this handout about.

This handout offers guidance on how to write a cover letter for submitting journal manuscripts for publication.

What is a journal publication letter?

A journal publication letter, also known as a journal article submission cover letter, is a cover letter written to a peer-reviewed journal to advocate for the publication of a manuscript. Not all journals ask for a publication letter. Some see publication letters as optional, but many peer-reviewed academic journals request or require them.

What do journal publication letters typically contain?

The most basic information included in a publication letter is contact information, the name of the author(s), the title of the manuscript, and either the assurance that the manuscript being submitted has not been submitted elsewhere or a statement regarding any places the manuscript may be available. Some journals may also expect you to briefly explain your argument, outline your methodology or theoretical commitments, discus permissions and funding, and explain how your manuscript fits into the overall aims of the journal. Journals may even request the names of two or three suggested reviewers for your manuscript. A journal may require all, none, or some of this additional information. The above list is not exhaustive, but it highlights the importance of knowing the journal’s conventions and expectations.

How should I prepare to write?

Just as with any other writing project, writing publication letters involves a process. Although you may finish in as little as a few hours or a day, you might take longer if you compose multiple drafts. This section is designed to help you think through the various steps of the writing process.

Previously, we mentioned the importance of knowing the journal’s standards, but you may not find those expectations laid out clearly on the journal’s website. In fact, most journals assume that the scholars who submit a letter are well-versed in the journal’s mission. Below are some strategies for helping you determine the expectations for journal article publication letters.

Consider the standards in your field:

• See if your field’s top journals require a letter.
• Ask your advisor or mentor about their standard practices.
• Ask someone who has published recently in your field’s top journals whether a letter is standard or not.
• If submitting a letter is standard practice, ask others in your field for examples of their publication letters to see what information is typically included.

Research the specific journal:

• If you aren’t already very familiar with the journal, read a handful of recent articles to get a sense of the type and content of manuscripts the journal publishes.
• Explore the journal’s website to see what you can learn about the journal in general.
• Read the journal’s mission statement.
• Read carefully any information the journal provides for potential authors.
• If you still have questions, consider contacting one of the journal’s editors.

After completing your research, you should have a good sense of the journal’s audience and the sort of articles that appear in the journal.

Once you know the expectations for publication letters in your field and in a specific journal, revisit the reasons your manuscript is a good fit for the journal. Remember the journal has no obligation to publish your manuscript. Instead, you advocate for your scholarship and communicate why your manuscript is a good fit. Below are some questions to consider.

Consider how your manuscript fits into the publication:

• How does it use a specific methodology or framework important to the journal?
• How does it focus on themes that have been popular in recent issues?
• How does it advance a new perspective on topics typically seen in the journal?
• Does it fit with any proposed themed issues?

Consider the audience for your manuscript:

• How does your subject or your approach to it intersect with the interests of the journal’s readers?
• How does your manuscript appeal to readers outside your subfield?
• Could your manuscript reach a broader audience that could expand the journal’s readership? If so, how?

Consider how your manuscript engages with the field at large:

• How is it advancing new perspectives, approaches, or topics?
• How is it critiquing previous or current scholarship?
• How is it anticipating new directions in the field?
• How is it using a common approach in a new way?

All these questions encourage you to consider how your manuscript contributes to the field in a way that is valuable enough for a journal to publish it. Make no mistake, the cover letter is an argument for why your manuscript should be published.

Writing a draft

This section addresses two aspects of composing a cover letter draft. The first aspect is the form, and the second is the content. Think about both of these aspects when composing your draft.

Consider the form

The structure of a document can be defined as the different sections of the document and the order in which they appear. There should be an addressee and addresser, as well as the proper contact information. If possible, it should be on departmental letterhead. The letter may be as short as three sentences or as long as multiple paragraphs. But unless the writer is a senior scholar, even a longer letter should be no more than one page. Some standard features you might consider:

Addressee. If you choose or are required to write a cover letter, follow the standard format for letters in the country in which the publication is based.

• It is usually addressed to the editor unless otherwise specified.
• If you cannot find the name of the editor, it is permissible to address it to the Editor-in-Chief or Managing Editor.
• The address should be the journal’s, not the editor’s personal address or institutional address.

Font. While this category may seem trivial, font choice communicates a lot to readers.

• The goal for a letter is readability, so avoid fonts and styles that are difficult to read.
• Standard fonts include Arial or Times New Roman, usually in size 12.

Paragraphs. Again, the formatting of paragraphs aids in the readability of a letter, and an unusual paragraph format may appear unprofessional to some readers.

• Make sure that paragraphs are not indented.
• Single-space the text and justify it to the left.
• Separate paragraphs with one line of space.

Closing. Letter closings solidify your presentation as a professional. Maintain the same formality as the rest of the letter.

• Close with “sincerely,” “best regards,” or something comparably formal.
• Type your name and provide your signature.
• Include your contact information near the end.
• For a dual-authored manuscript, include the contact information for both authors.
• If the manuscript was composed by more than two authors, include only one additional author’s contact information with yours.

Consider the content

Remember that a cover letter, especially a longer one, is essentially a professional pitch for your manuscript. You ultimately need to communicate why your manuscript would be a good fit for a particular journal. Journals asking for longer cover letters want to know whether you are familiar with their audience and the journal’s mission statement. Below are some elements that you should consider when composing your letter:

Summarize the major arguments/findings of the manuscript. Make sure that you clearly explain what you discovered from your research. Connect these findings to the journal’s aims and scope. Some questions you might consider:

• Did you make new connections?
• Did you confirm previous findings?
• Did you discover new implications?

Discuss your methodology. Clarify the type of methods you used in your research. Ask yourself:

• Did you undertake a case study? A longitudinal study? A cross-sectional study?
• Is the study qualitative, quantitative, or mixed methods?
• Did you use or adapt a specific model or framework?
• Did you approach the topic using a new theoretical lens?
• Did you integrate multiple theories or theoretical frameworks?
• Did you apply a theory or method not frequently used in your subfield?
• Did you approach a theory or method in a new way?

Consider the aim of the journal. Every journal has a purpose, and most journals have a statement about the type of scholarship they feature. You might ask:

• What is the aim and scope of the journal?
• How does it present itself to the field?
• How does your manuscript fit with recent publications in the journal?

Consider the readership. Here are some questions you can ask:

• Who is the audience for the journal, and how will your manuscript appeal to them?
• Which institutions subscribe to this journal?
• How does your manuscript appeal to readers outside your subdiscipline?
• How does your manuscript appeal to people outside your discipline?
• How does it appeal to non-academic readers or professionals?

Consider the journal’s future trajectory. Research journals strive to remain relevant. In order to do so, journals often change to reflect trends in the field. Ask yourself:

• Are they attempting to expand their readership?
• Are they trying to integrate interdisciplinary approaches?
• Are they incorporating more theoretical questions or newer methodologies?
• Are they willing to critique the field?
• Would your manuscript work as a part of a special issue?

Provide context for the research . If you are writing a longer letter, explain how your research fits in both with the research in your field at large and in your subfield. Ask yourself:

• How does your work contribute to your field?
• How does it engage with current scholarship in your field or subfield?
• Does your scholarship address an oversight in the field? If so, how?
• Do you innovate in terms of the subject(s); the methodology; or the integration of fields?
• Do you address a gap in current research?

Additional considerations . Check to determine whether the journal requires any additional information. Some common expectations include:

• Comment on the type of article submitted (e.g., research article, review, case report)
• Assurances that all authors agree with the content of the manuscript
• Assurance that the corresponding author will take responsibility for informing co-authors of editorial decisions, reviews received, and any changes or revisions made
• Information about any closely related manuscripts that have been submitted for simultaneous consideration to the same or another journal
• Statements about conflicts of interest or activities that might be seen as influencing the research
• Statements regarding ethical practice
• A copy of permissions to reproduce copyrighted material or a notice that permissions are pending (if applicable)
• Names of specific reviewers from the journal who may be a good fit to read your manuscript

Possible pitfalls

Below are several other elements to keep in mind as you write your publication letter:

• Avoid using too much jargon or too many acronyms.
• Avoid over-embellishing your findings or exaggerating their significance.
• Avoid name dropping.
• Keep it simple and straightforward. Do not write a novel.
• Keep it professional. Avoid humor.
• Don’t copy text word-for-word from your manuscript.

Two templates

Below are two cover letter templates to help you visualize how form and content combine to make a strong publication letter. The templates offer guidelines for each section, but they can be modified based on the standards of your field. Use them to help you think through the elements that are most important to include in your letter.

Remember, your first draft does not have to be your last. Make sure to get feedback from different readers, especially if this is one of your first publications. It is not uncommon to go through several stages of revisions. Check out the Writing Center’s handout on editing and proofreading and video on proofreading to help with this last stage of writing.

Works consulted

We consulted these works while writing this handout. This is not a comprehensive list of resources on the handout’s topic, and we encourage you to do your own research to find additional publications. Please do not use this list as a model for the format of your own reference list, as it may not match the citation style you are using. For guidance on formatting citations, please see the UNC Libraries citation tutorial . We revise these tips periodically and welcome feedback.

American Psychological Association. n.d. “Cover Letter.” APA Style. Accessed April 2019. https://apastyle.apa.org/style-grammar-guidelines/research-publication/cover-letters.

Belcher, Wendy Laura. 2009. Writing Your Journal Article in Twelve Weeks: A Guide to Academic Publishing Success . Thousand Oaks, CA: Sage Press.

BioScience Writers (website). 2012. “Writing Cover Letters for Scientific Manuscripts.” September 29, 2012. https://biosciencewriters.com/Writing-Cover-Letters-for-Scientific-Manuscripts.aspx .

Jones, Caryn. n.d. “Writing Effective Cover Letters for Journal Submissions: Tips and a Word Template.” Think Science. Accessed August 2019. https://thinkscience.co.jp/en/articles/writing-journal-cover-letters.html .

Kelsky, Karen. 2013. “How To Write a Journal Article Submission Cover Letter.” The Professor Is In (blog), April 26, 2013. https://theprofessorisin.com/2013/04/26/how-to-write-a-journal-article-submission-cover-letter/ .

Kelsky, Karen. 2013. “Of Cover Letters and Magic (A Follow-up Post).” The Professor Is In (blog), April 29, 2013. http://theprofessorisin.com/2013/04/29/of-cover-letters-and-magic-a-followup-post/ .

Mudrak, Ben. n.d. “Writing a Cover Letter.” AJE . https://www.aje.com/dist/docs/Writing-a-cover-letter-AJE-2015.pdf .

Wordvice. n.d. “How to Write the Best Journal Submission Cover Letter.” Accessed January 2019. https://wordvice.com/journal-submission-cover-letter/ .

You may reproduce it for non-commercial use if you use the entire handout and attribute the source: The Writing Center, University of North Carolina at Chapel Hill

Make a Gift

• Affiliate Program

• UNITED STATES
• 台灣 (TAIWAN)
• TÜRKIYE (TURKEY)
• Academic Editing Services
• - Research Paper
• - Journal Manuscript
• - Dissertation
• - College & University Assignments
• Admissions Editing Services
• - Application Essay
• - Personal Statement
• - Recommendation Letter
• - Cover Letter
• - CV/Resume
• Business Editing Services
• - Business Documents
• - Report & Brochure
• - Website & Blog
• Writer Editing Services
• - Script & Screenplay
• Our Editors
• Client Reviews
• Editing & Proofreading Prices
• Wordvice Points
• Partner Discount
• Plagiarism Checker
• APA Citation Generator
• MLA Citation Generator
• Chicago Citation Generator
• Vancouver Citation Generator
• - APA Style
• - MLA Style
• - Chicago Style
• - Vancouver Style
• Writing & Editing Guide
• Academic Resources
• Admissions Resources

How to Write a Cover Letter for Journal Submission

If you’re looking for solid advice on how to write a strong journal submission cover letter that will convince journal editors to review your research paper, then look no further! We know that cover letters  can  impact an editor’s decision to consider your research paper further.

This guide aims to explain (1) why you should care about writing a powerful cover letter, (2) what you should include in it, and (3) how you should structure it. The last segment will include a free downloadable submission cover letter template with detailed how-to explanations and some useful phrases. Finally, be sure to get journal manuscript editing , cover letter editing , and other academic editing services by Wordvice’s professional editors to ensure that you convey an academic style and error-free text, along with including all of the most important content.

Why does a good cover letter matter?

While your research paper’s role is to prove the merits of your research, a strong introductory cover letter is your opportunity to highlight the significance of your research and “sell” its concept to journal editors.

While your research paper’s role is to prove the merits of your research, a strong introductory cover letter is your opportunity to highlight the significance of your research and “sell” its concept to journal editors.

Sadly, we must admit that part of the decision-making process of whether to accept a manuscript is based on a business model. Editors must select articles that will interest their readers. In other words, your paper, if published, must make money . When it’s not quite clear how your research paper might generate interest based on its title and content alone (for example, if your paper is too technical for most editors to appreciate), your cover letter is the one opportunity you will get to convince the editors that your work is worth further review.

In addition to economic factors, many editors use the cover letter to screen whether authors can follow basic instructions . For example, if a journal’s guide for authors states that you must include disclosures, potential reviewers, and statements regarding ethical practices, failure to include these items might lead to the automatic rejection of your article, even if your research is the most progressive project on the planet! By failing to follow directions, you raise a red flag that you may be careless, and if you’re not attentive to the details of a cover letter, editors might wonder about the quality and thoroughness of your research. This is not the impression you want to give editors!

What to Include in a Cover Letter for a Journal Submission

We can’t stress this enough: Follow your target journal’s instructions for authors ! No matter what other advice you read in the vast webosphere, make sure you prioritize the information requested by the editors of the journal you are submitting to. As we explained above, failure to include required statements will lead to an automatic “ desk rejection ”.

With that said, below is a list of the most common elements you must include in your cover letter and what information you should NOT include:

Essential information:

• Editor’s name (when known)
• Name of the journal to which you are submitting
• Your manuscript’s title
• Article type (review, research, case study, etc.)
• Submission date
• Brief background of your study and the research question you sought to answer
• Brief overview of methodology used
• Principle findings and significance to scientific community (how your research advances our understanding of a concept)
• Corresponding author contact information
• Statement that your paper has not been previously published and is not currently under consideration by another journal and that all authors have approved of and have agreed to submit the manuscript to this journal

Other commonly requested information:

• Short list of similar articles previously published by the target journal
• List of relevant works by you or your co-authors that have been previously published or are under consideration by other journals. You can include copies of those works.
• Mention of any prior discussions with editor(s) (for example, if you discussed the topic with an editor at a conference)
• Technical specialties required to evaluate your paper
• Potential reviewers and their contact information
• If needed, reviewers to exclude (this information is most likely also requested elsewhere in online submissions forms)

Other disclosures/statements required by the journal (e.g., compliance with ethical standards, conflicts of interest , agreement to terms of submission, copyright sign-over, etc.)

What you should NOT do:

• Don’t use too much jargon or include too many acronyms.
• Don’t over-embellish your findings or their significance. Avoid words such as “novel,” “first ever,” and “paradigm-changing.” These types of statements show bias and will make the editor question your ability to assess your work’s merits objectively.
• Don’t name-drop. Listing people who might endorse your paper and discussing authors’ reputations do not interest editors. They want to know if your content fits their criteria, so focus solely on addressing that point.
• Don’t write a novel. While you want to adequately explain your work and sell its concept to editors, keep your cover letter to a maximum of one page. The letter is only meant to be an introduction and brief overview.
• Avoid humor . As much as we want to grab the editors’ attention, there are too many ways in which humor can go wrong!

How to Structure a Cover Letter

You should use formal language in your cover letter. Since most submissions are delivered electronically, the template below is in a modified e-mail format. However, if you send your cover letter on letterhead (PDF or hard copy by mail), move your contact information to the upper-left corner of the page unless you use pre-printed letterhead, in which case your contact information should be centered at the top of the letter.

ANNOTATED TEMPLATE Journal Submissions Cover Letter

[Journal Editor’s First and Last Name][, Graduate Degree (if any)] TIP: It’s customary to include any graduate degrees in the addressee’s name. e.g.,  John Smith, MD or Carolyn Daniels, MPH [Title] e.g.,  Editor-in-Chief, Managing Editor, Co-Editors-in-Chief [Journal Name] [Journal Address] [Submission Date: Month Day, Year]

Dear Dr./Mr./Ms. [Editor’s last name]:

TIP: Where the editor’s name is not known, use the relevant title employed by the journal, such as “Dear Managing Editor:” or “Dear Editor-in-Chief:”. Using a person’s name is best, however.

TIP: Use “Ms.” and never “Mrs.” or “Miss” in formal business letters.

TIP:  Never   use “Dear Sirs:” or any similar expression. Many editors will find this insulting, especially given that many of them are female!

[Para.1: 2–3 sentences]  I am writing to submit our manuscript entitled, [“Title”] for consideration as a [Journal Name][Article Type]. [One to two sentence “pitch” that summarizes the study design, where applicable, your research question, your major findings, and the conclusion.]

e.g.,  I am writing to submit our manuscript entitled, “X Marks the Spot” for consideration as an  Awesome Science Journal  research article. We examined the efficacy of using X factors as indicators for depression in Y subjects in Z regions through a 12-month prospective cohort study and can confirm that monitoring the levels of X is critical to identifying the onset of depression, regardless of geographical influences.

TIP: Useful phrases to discuss your findings and conclusion include:

• Our findings confirm that…
• We have determined that…
• Our results suggest…
• We found that…
• We illustrate…
• Our findings reveal…
• Our study clarifies…
• Our research corroborates…
• Our results establish…
• Our work substantiates…

[Para. 2: 2–5 sentences]  Given that [context that prompted your research], we believe that the findings presented in our paper will appeal to the [Reader Profile] who subscribe to [Journal Name]. Our findings will allow your readers to [identify the aspects of the journal’s  Aim and Scope  that align with your paper].

TIP: Identify the journal’s typical audience and how those people can utilize your research to expand their understanding of a topic. For example, if many of your target journal’s readers are interested in the public policy implications of various research studies, you may wish to discuss how your conclusions can help your peers to develop stronger policies that more effectively address public concerns.

TIP: Include context about why this research question had to be addressed.

e.g.,  “Given the struggle policymakers have had to define proper criteria to diagnose the onset of depression in teenagers, we felt compelled to identify a cost-effective and universal methodology that local school administrators can use to screen students.”

TIP: If your paper was prompted by prior research, state this. For example, “After initially researching X, Y approached us to conduct a follow-up study that examined Z. While pursuing this project, we discovered [some new understanding that made you decide the information needed to be shared with your peers via publication.]”

e.g.,  Given the alarming increase in depression rates among teenagers and the lack of any uniform practical tests for screening students, we believe that the findings presented in our paper will appeal to education policymakers who subscribe to  The Journal of Education . Although prior research has identified a few methods that could be used in depression screening, such as X and Y, the applications developed from those findings have been cost-prohibitive and difficult to administer on a national level. Thus, our findings will allow your readers to understand the factors involved in identifying the onset of depression in teenagers better and develop more cost-effective screening procedures that can be employed nationally. In so doing, we hope that our research advances the toolset needed to combat the concerns preoccupying the minds of many school administrators.

[Para 3: Similar works]  “This manuscript expands on the prior research conducted and published by [Authors] in [Journal Name]” or “This paper [examines a different aspect of]/ [takes a different approach to] the issues explored in the following papers also published by [Journal Name].”

TIP: You should mention similar studies recently published by your target journal, if any, but list no more than five. If you only want to mention one article, replace the preceding sentence with “This paper [examines a different aspect of]/ [takes a different approach to] the issues explored by [Authors] in [Article Title], also published by [Journal Name] on [DATE].”

[Para. 4: Additional statements often required]  Each of the authors confirms that this manuscript has not been previously published and is not currently under consideration by any other journal. Additionally, all of the authors have approved the contents of this paper and have agreed to the [Journal Name]’s submission policies.

TIP: If you have previously publicly shared some form or part of your research elsewhere, state so. For example, you can say, “We have presented a subset of our findings [at Event]/ [as a Type of Publication Medium] in [Location] in [Year].”

e.g.,  We have since expanded the scope of our research to contemplate international feasibility and acquired additional data that has helped us to develop a new understanding of geographical influences.

[Para. 5: Potential Reviewers]  Should you select our manuscript for peer review, we would like to suggest the following potential reviewers/referees because they would have the requisite background to evaluate our findings and interpretation objectively.

• [Name, institution, email, expertise]

To the best of our knowledge, none of the above-suggested persons have any conflict of interest, financial or otherwise.

TIP: Include 3–5 reviewers since it is likely that the journal will use at least one of your suggestions.

TIP: Use whichever term (“reviewer” or “referee”) your target journal uses. Paying close attention to a journal’s terminology is a sign that you have properly researched the journal and have prepared!

[Para. 6: Frequently requested additional information]  Each named author has substantially contributed to conducting the underlying research and drafting this manuscript. Additionally, to the best of our knowledge, the named authors have no conflict of interest, financial or otherwise.

[Your Name]

Corresponding Author Institution Title Institution/Affiliation Name [Institution Address] [Your e-mail address] [Tel: (include relevant country/area code)] [Fax: (include relevant country/area code)]

Additional Contact [should the corresponding author not be available] Institution Title Institution/Affiliation Name [Institution Address] [Your e-mail address] [Tel: (include relevant country/area code)] [Fax: (include relevant country/area code)]

Quick Cover Letter Checklist Before Submission

• Set the font to Arial or Times New Roman, size 12 point.
• Single-space all text.
• Use one line space between body paragraphs.
• Do not indent paragraphs.
• Keep all text left justified.
• Use spelling and grammar check software. If needed, use a proofreading service or cover letter editing service  such as Wordvice to review your letter for clarity and concision.
• Double-check the editor’s name. Call the journal to confirm if necessary.

• SpringerLink shop

Cover letters

A good cover letter can help to “sell” your manuscript to the journal editor. As well as introducing your work to the editor you can also take this opportunity to explain why the manuscript will be of interest to a journal's readers, something which is always as the forefront editors’ mind. As such it is worth spending time writing a coherent and persuasive cover letter.

The following is an example of a poor cover letter:

Dear Editor-in-Chief, I am sending you our manuscript entitled “Large Scale Analysis of Cell Cycle Regulators in bladder cancer” by Researcher et al. We would like to have the manuscript considered for publication in Pathobiology. Please let me know of your decision at your earliest convenience. With my best regards, Sincerely yours, A Researcher, PhD

Instead, check to see whether the journal’s Instructions for Authors have any cover letter requirements (e.g. disclosures, statements, potential reviewers). Then, write a letter that explains why the editor would want to publish your manuscript. The following structure covers all the necessary points that need to be included.

• If known, address the editor who will be assessing your manuscript by their name. Include the date of submission and the journal you are submitting to.
• First paragraph: include the title of your manuscript and the type of manuscript it is (e.g. review, research, case study). Then briefly explain the background to your study, the question you sought out to answer and why.
• Second paragraph: you should concisely explain what was done, the main findings and why they are significant.
• Third paragraph: here you should indicate why the readers of the journal would be interested in the work. Take your cues from the journal’s aims and scope. For example if the journal requires that all work published has broad implications explain how your study fulfils this. It is also a good idea to include a sentence on the importance of the results to the field.
• To conclude state the corresponding author and any journal specific requirements that need to be complied with (e.g. ethical standards).

TIP: All cover letters should contain these sentences:

• We confirm that this manuscript has not been published elsewhere and is not under consideration by another journal.
• All authors have approved the manuscript and agree with its submission to [insert the name of the target journal].

Submission checklist

Before submitting your manuscript, thoroughly check its quality one more time. Evaluate it critically—could anything be done better?

Be sure that:

• The manuscript follows the Instructions for Authors
• All files are in the correct file format and of the appropriate resolution or size
• The spelling and grammar are correct
• You have contact information for all authors
• You have written a persuasive cover letter

Back │ Next